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Home My WebLink About06/07/2011 City Council June 7, 2011 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON JUNE 7, 2011 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 7th day of June 2011, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourty Mayor Present Allen Harris Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Mayor Pro-Tem Present (arrived 8:15) Kirk Mikulec Councilmember Absent Perry Schrag Councilmember Present Joel Marks Councilmember Present And with five council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - First United Methodist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Oaths of Office for Newly Elected City Council Members -City Secretary Christie Wilson administered the Oath of Office to newly elected council members Joel Marks, Perry Schrag, and David Terre. Mayor McCour y congratulated the council members. He announced that Jeff Connelly will be late this evening and has completed his Oath of Office earlier in the day in the city secretary's office. Citizen Input- none Announcement of upcoming civic events and activities Presentation from the Library Director regarding current and upcoming programs, events, and service improvements. 2.0 CONSENT AGENDA 2.2 Consider approving an ordinance authorizing a negotiated resolution between the city's steering committee and Oncor Electric Delivery regarding the company's application to increase electric rates (Finance) 2.3 Consider accepting Chuck Reeves' resignation from the Community Image Advisory Board (Council) i These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 June 7, 2011 2.4 Consider accepting David Terre's resignation from the Planning and Zoning Commission (Council) 2.5 Consider approving a resolution authorizing the city manager to execute documents relating to extending the city's bank depository contract with JPMorgan Chase Bank (Finance) 2.6 Consider approving council expenditures for April 2011 (Council) Motion to approve above consent agenda items-Schrag; second by Harris; motion passed with all ayes except for Terre who abstained. Councilmember Harris requested separate discussion on 2.1. 2.1 Consider approving minutes of council meetings held May 17, 2011 [Schrag, Marks- absent work session; Schrag absent regular session] (City Secretary) Councilmember Harris pointed out that on item 2.2 the motion and vote was missing from the minutes. City Secretary Christie Wilson indicated she would make that correction. Motion to approve as revised- Harris; second by Marks; motion passed with all ayes except for Terre who abstained. 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider adopting an ordinance authorizing the issuance of City of the Colony, Texas, General Obligation Refunding Bonds; establishing procedures for the sale and delivery of the bonds; providing for the security and payment of said bonds; providing an effective date; and enacting other provisions relating to the subject (Finance) Interim Finance Director Tony Johnston stated the city has the opportunity to refinance 2002 bonds ($7.7M remaining of $14M). The city's financial advisors have evaluated these bonds and are recommending the city move forward to authorize a "parameter sale" in order to obtain a lower interest rate and annual interest savings without extending the term of the bonds. Marti Shew of First Southwest reviewed the parameters of such a sale. Motion to approve the ordinance authorizing the issuance and sale of General Obligation Refunding Bonds, Series 2011-Harris; second by Boyer; motion passed with all ayes. 3.2 First reading and discuss an ordinance amending the Code of Ordinances repealing and replacing Section 6-194 entitled "Duty to Maintain Property in Sanitary Condition" regarding maintenance of real property; repealing and replacing Section 6-201(b) regarding contents of notice (Community Image) Tim Miller distributed a revised version of the proposed ordinance. He stated the primary reason for the ordinance is to reduce the amount of time (from ten to seven days) that debris from evictions can be left outside a home. It also provides that such property should not be left out in inclement weather. The ordinance also expands definitions of related subject matter. Mayor McCourry read the caption of the ordinance. 2 June 7, 2011 3.3 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a construction services contract for the installation of traffic signals on Memorial Drive at Morning Star Drive and South Colony Boulevard (Engineering) This agenda item is to authorize a constriction services contract in the amount of $285,000 with low bidder Durable Specialties, Inc. to install traffic signals. It is anticipated that the signals will not need to be activated (except on red-flash) until the Memorial Drive/Spring Creek Connector road has been constructed. Funding for the project is available now through Denton County and the North Central Texas Council of Governments. Motion to approve- Harris; second by Schrag; motion passed with all ayes. 3.4 Discuss and consider approving a resolution awarding a bid and authorizing the city manager to execute a construction services contract for the relocation and reconstruction of the connecting street at the east end of Freeman Drive and Archer Drive (Engineering) This agenda item is to authorize a construction services contract in the amount of $501,807.17 with low bidder Jim Bowman Constriction Company to reconstruct the connector street and related alleyways at the east end of Freeman Drive and Archer Drive. The construction includes drainage, water, wastewater, streetscape, sidewalks and a retaining wall. It is needed due to the widening of F.M. 423. There was brief discussion of some funds that will be remaining from this project and how those can be used. Councilmember Schrag expressed his appreciation to Denton County Commissioner Ron Marchant who was instrumental in obtaining funds for this project from TRIP08. Motion to approve- Schrag; second by Marks; motion passed with all ayes. 3.5 Discuss and elect a Mayor Pro tem and Deputy Mayor Pro tem (Council) Councilmember Schrag nominated Richard Boyer as Mayor Pro tern- all council voted yes. Councilmember Schrag nominated Joel Marks as Deputy Mayor Pro tem- all council voted yes. 3.6 Discuss and make appointments to council committees (Mayor) Mayor McCourry requested that City Manager Powell's name replace Dale Cheatham's, that Councilmember Boyer be added to the Metrocrest Hospital Authority along with Joel Marks, and that Councilmember Terre's name replace Kirk Mikulec's on the FM423 Task Force as well as Library liaison. He then requested this item be brought back on the second agenda in July for further discussion. Executive Session was convened at 7:46 p.m. 3 June 7, 2011 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding litigation between John McDonald and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding city personnel matters. C. Council shall convene into a closed executive session pursuant to Section 551.087 of the TEXAS GOVERNMENT CODE to deliberate commercial or financial information the city has received from a business prospect, and to deliberate the offer of a financial or other incentive to a business prospect. Reconvened to Open Session at 9:07 p.m. 4.2 A. Any action as a result of executive session regarding litigation between John McDonald and the City of The Colony. No action. B. Any action as a result of executive session regarding city personnel matters. No action. C. Any action as a result of executive session regarding economic development negotiations. Not addressed. And with no further business to discuss the meeting was adjourned at 9:08 p.m. APPROVED: Jo McCourry~Mayor City of The Colony ATTEST: Tti aJ " b d' 1 b- istie Wilson, TRMC City Secretary TE ".X 4