HomeMy WebLinkAbout05/03/2011 City Council-WS
May 3, 2011 Work Session
MINUTES OF WORK SESSION OF COUNCIL
HELD ON MAY 3, 2011
The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:10 p.m. on
the 3rd day of May 2011, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call:
Joe McCourry Mayor Present
Allen Harris Councilmember Present
Richard Boyer Councilmember Present
Jeff Connelly Mayor Pro-Tem Present
Kirk Mikulec Councilmember Absent
Perry Schrag Councilmember Present
Joel Marks Councilmember Absent
And with five council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Receive information and discuss new grant funding application packet (Shallenburger)
Brant Shallenburger reviewed with the council a new process.for° organizations to apply to
the city for grant fiends. The submitted applications will provide more information to the
council during the budget process regarding the amount offunding that would be requested
for special events. During the application review process it will be determined whether a
request should be forwarded for consideration to the Cultural Arts Board for grant
consideration by that board. He added that he is proposing the Cultural Arts Board begin
using this application format as well, but that council approval would be required for° the
change from the application currently adopted.
C. Discuss sanitation contract (Miller) Executive Director of Administration Tim Miller
explained that the sanitation contract allows for the vendor to request a rate increase at
this time. The vendor has requested 12% which would be effective beginning June I
He reviewed the current contract provisions. This item will be on May 17`h agenda for
council consideration.
D. Council to receive supplemental information from staff or answers to questions
regarding the May 3rd regular agenda items as follows:
2.1 Consider approval of minutes of council meetings held April 5, 2011 (City Secretary)
2.2 Consider approving council expenditures for March 2011 (Council)
2.3 Consider approving a resolution adopting the Denton County Local Mitigation
Strategy (Fire)
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May 3, 2011 Work Session
2.4 Consider approving a resolution authorizing the city manager to execute an
agreement with the property owners of 3913 Cedar Ridge Court exchanging property
for a drainage easement. (Engineering)
2.5 Second reading and consider approving an ordinance amending the Code of
Ordinances by adding a new Chapter 8, Article III, entitled "Hotel Occupancy Tax"
(City Attorney)
2.6 Second reading and consider approving an ordinance completing the annexation of
approximately 27.01 acres of land adjacent to the city and located within the city's
extraterritorial jurisdiction, more commonly known as Water's edge Subdivision
(Development Services, A11-0001)
2.7 Second reading and consider approving an ordinance amending the Code of
Ordinances, Chapter 2 Administration, Article II by adding a new Division 8, entitled
"Keep The Colony Beautiful Board", and appointing the Community Image
Advisory Board to serve in that capacity (Community Image)
2.8 Consider approving a resolution accepting the quarterly investment report for the
quarter ended March 31, 2011 (Finance)
2.9 Consider approving a resolution accepting an amendment to the option and lease
agreement with AT&T Wireless to provide additional cell equipment at the water
tower on Clover Valley and authorizing the city manager to execute the amendment
(Engineering)
3.1 Conduct a public hearing, discuss and consider approving an ordinance amending the
Code of Ordinances, Section I OB, "Accessory Stricture Regulations, of Appendix A
of the Comprehensive Zoning Ordinance (Development Services)
3.2 Conduct a public hearing, discuss and consider adopting an ordinance approving a
site plan for a new parking lot to serve the Lake Park Plaza Shopping Center
(Development Services, SP10-0010)
3.3 Discuss and consider approving a resolution authorizing the city manager to execute
a consulting contract for the purpose of preparing a Cultural Arts Master Plan and
approve an ordinance amending the 2010-2011 municipal budget to allocate funds
(CAB Liaison)
3.4 Discuss and consider approving a resolution awarding a bid and authorizing the city
manager to execute a contract for the installation of fiber optics from Paige Road to
Fire Station #2 and the Aquatic Park (Communications) Councilmember Harris
noted that this item was approved by the Technologies Board at their meeting the
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May 3, 2011 Work Session
night before.
3.5 Discuss and consider approving a resolution awarding a bid, including Alternate # 2,
and authorizing the city manager to execute a construction services contract for
shelter renovations at Stewart Creek Park (PARD) Councilmember Connelly asked
for some information on alternates # one and # two in the request for proposal.
Parks Manager Keith Helms explained that the two are unrelated items.
3.6 Discuss and consider approving a resolution awarding a bid and authorizing the city
manager to execute a contract for the sludge removal services for the wastewater
treatment plant (Public Works)
3.7 Discuss and consider approving a resolution establishing a Guaranteed Maximum
Price for the construction of the Public Services Complex Phase 1 and authorizing
the city manager to execute all necessary documents related to the construction
(Public Works) Councilmember Connelly confirmed with Tim Miller that the city will
be purchasing some equipment to perform some of the work.
3.8 Discuss and consider approving an ordinance amending the 2010-2011 municipal
budget to establish a budget for the Cultural Arts Board (CAB Liaison)
3.9 Discuss and consider making appointments to fill vacancies on the Library Board
and the Board of Adjustment (Council)
Councilmember Schrag stated that he would like for council to discuss a possible backflow
prevention meter rate reduction in the future.
E. Adjourn
And with no further business to discuss the meeting was adjourned at 6:45 p.m.
APPROVED:
J c McCo ry, Mayor
City of The Colony
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Christie Wilson, TRMC
City Secretary
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