HomeMy WebLinkAbout12/07/2010 City Council-WS
December 7, 20 10 Work Session
MINUTES OF PRE-COUNCIL WORK SESSION
HELD ON DECEMBER 7, 2010
The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:10 p.m. on
the 7th day of December 2010, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call:
Joe McCourry Mayor Present
Allen Harris Councilmember Present
Richard Boyer Councilmember Present
Jeff Connelly Mayor Pro-Tem Present
Kirk Mikulec Councilmember Present
Perry Schrag Councilmember Present
Joel Marks Councilmember Present (arrived 6:30 p.m.)
And with six council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Update on Main St. Communication Plan. Brant Shallenburger advised the council that
all phone calls and emails reporting North Colony construction issues were resolved within 24
hours. He said email blasts, the website, Facebook and Twitter are being used to keep the
residents advised of changes to the North Colony roadway. Regarding Main Street, quarterly
progress meetings are being held with the Texas Department of Transportation and Jacobs
Engineering, and at times including Denton County. He has had meetings with business owners
affected, and reviewed signage being considered for businesses along this roadway (city will
supply and TxDOT will place them) On February 23, 2011 an informational dinner is planned
for all business owners, TxDOT, Jacobs, and the council at the Cascades Event Center.
Timeline for the project includes a utility construction start in February 2011. The construction
bid will be let in August 2011 and construction should begin within the following 180 days.
Mayor McCourry suggested the city make contact with Frisco and Little Elm on how they
communicate with citizens on the road construction. City Manager Troy Powell expressed his
appreciation to city staff who have been quickly responding to issues on the road construction.
C. Discuss amending the LAC usage policy. (Mayor) Mayor McCourry stated that this policy
is under review by city staff and this item will not be discussed at this meeting.
D. Discuss charter amendments. (Council) No questions or inputfrom council members. City
attorney Jeff Moore advised the council that the election will need to be called by February
28, 2011 for timely submission to the Department of Justice for pre-clearance.
E. Discuss and provide direction to staff regarding board member application form. (City
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December 7, 2010 Work Session
Secretary) Discussion on whether "highest education level" should be included on the
application form. The name of the Code Enforcement board will be changed to Community
Image.
F. Council to receive supplemental information from staff or answers to questions
regarding the December 71h regular agenda items as follows:
2.1 Consider approval of minutes of council meetings held November 9 [McCourry,
Harris absent], 15 [McCourry, Harris, Mikulec absent], and 16 [Harris absent], 2010 (City
Secretary)
2.2 Consider approving a resolution authorizing the city manager to issue a purchase
order to Professional Ambulance for the purchase of one 2011 Ford 623 Navistar Type I
Horton Ambulance as approved in the 2010-2011 municipal budget (Fire)
2.3 Consider approving council expenditures for the month of October 2010 (Council)
Councilmember Connelly requested that since no one was named in the motion for Denton
County Days ($700 expensed for council attendance) that council should discuss that
separately at a future meeting.
2.4 Consider approving a resolution authorizing the Cities Aggregation Power Project,
Inc. (CAPP) to negotiate an extension to the current electric supply and necessary related
services agreement for city facilities with Next Era for a fixed price per kWh that is lower
than contract rates for 2011-2012; said extension to continue until December 31, 2018; and
authorizing CAPP to act as an agent on behalf of the city to enter into a contract for
electricity (Finance/Purchasing) City Manager Powell said that we would be joining 102
other cities in this agreement and would result in a savings to the city of $93, 000 per year.
Finance Director Rebecca Koo added that the current contract for city facilities ends in
2013 and if we agree to this then we will lock-in a rate of one-cent less per kWh than we
currently pay. Councilmember Schrag asked whether this could be extended to the citizens
as well. Purchasing Agent Bob Sparkman said he has asked that question before and found
that it is not possible. The residential rates fall under the Public Utilities Commission.
2.5 Second reading and consider approving an ordinance amending the Code of
Ordinances by adding Chapter 20 entitled Storm Water Pollution Prevention to establish
methods for controlling the introduction of pollutants into the city's storm drainage system
(Engineering) Engineering Director Gordon Scruggs said that this ordinance [which goes
into effect August 1, 2011]addresses three of the requirements of the EPA and TCEQ:
construction-site erosion control, post-construction controls, and illicit discharge detection
and elimination. The ordinance meets or exceeds the state requirements. He reviewed
permitting and added that at this time no additional fees are planned.
3.1 Receive presentation and discuss Pirate Days of Texas follow up report for 2010
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December 7, 2010 Work Session
event (PDT Committee)
3.2 Discuss and consider making appointments to fill vacancies on the Planning and
Zoning Commission, the Library Board, and the Code Enforcement Board (Council)
3.3 First reading, discuss and provide direction to staff regarding an ordinance amending
the Code of Ordinances, Chapter 2 Article II Boards and Commissions, and Chapter 11
Libraries (City Secretary)
3.4 Discuss the Lakeside Arts Center Use Policy, provide clarification of certain
language, consider possible amendments, and consider approving a resolution adopting an
amended policy (Mayor)
G. Council to provide direction to staff regarding future agenda items. Councilmember
Harris requested for the first January meeting: ])restriction of K-2 (unless the Legislature
takes action before then); 2) discuss possibly dissolving the Cultural Arts Board.
Councilmember Marks asked for the city to stay on top of Oncor's tree trimming policy.
Councilmember Boyer asked that council consider changing the board member terms to start
sometime during the year other than January. This is due to the interviews and appointments
falling in November and December when people are busy with holiday activities.
Councilmember Connelly requested that council discuss an agenda for the Denton County Days
and determine who will attend.
H. Adjourn
And with no further business to discuss the meeting was adjourned at 6:55 p.m.
APPROVED:
~ G
oe McCo , Mayor
City of The Colony
ATTEST:
~~rA4.. Y4'tti
1-6 -
Christie Wilson, TRMC e~ t~ s
City Secretary
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