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Home My WebLink About10/19/2010 City CouncilOctober 19, 2010 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON OCTOBER 19, 2010 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:03 p.m. on the 19th day of October 2010, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Allen Harris Richard Boyer Jeff Connelly Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Mayor Pro-Tem Councilmember Councilmember Councilmember Present Present Present Present Present Present Present (Arrived 8:20) And with six council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Journey Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input- Mark Brochtrop of The Colony High School Booster Club announced that full-length football games are now available for viewing on the school's website. He said this is good for out of town relatives or parents deployed overseas to see the games. Announcement of upcoming civic events and activities I- Parks & Recreation provided an update on upcoming special events; Engineering Director Gordon Scruggs provided an update on Capital Improvements projects. Mayor McCourry said that Councilmember Marks will be arriving late. Councilmember Connelly reminded everyone that early voting for the November election is taking place now. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of council meetings held October 5, 2010 [Harris and Marks absent] (Wilson) 2.2 Consider approving council expenditures for September 2010 (Council) 2.4 Consider approving a resolution authorizing the city manager to execute documents related to a Development Agreement with the Ridgepointe Homeowners Association, Inc. regarding easements, signage and screening wall construction as necessary for the widening of F.M. 423 (Engineering) 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. October 19, 2010 Motion to approve above consent agenda items- Schrag; second by Connelly, motion passed with all ayes. Councilmember Harris requested separate discussion of item 2.3. 2.3 Consider changing the first city council meeting date in November to Monday, November 1, 2010 due to Election Day being the first Tuesday (Council) Councilmember Harris indicated that some council members are not always available on Monday nights due to other commitments and consulted the city attorney about how to word a motion for an alternative. Motion to cancel the November 2"d regular council meeting and direct staff to determine whether council should meet on the 9th and/or the 16th- Harris; second by Mikulec; motion passed with all ayes. Councilmember Harris requested item 2.5 be moved to the regular agenda and discussed with 3.1 and 3.2. 3.0 REGULAR AGENDA ITEMS 2.5 Consider approving a resolution authorizing the city manager to issue a purchase order for the installation of playground equipment for Kids Colony with pricing available through the Texas Association of School Boards' BuyBoard with funding provided by the Community Development Corporation (Parks and Recreation) 3.1 Discuss and consider approving a resolution authorizing the city manager to execute a construction services contract for the Kids Colony playground site work (Parks and Recreation) 3.2 Discuss and consider approving a resolution authorizing the city manager to issue a purchase order for the purchase of playground equipment for Kids Colony with pricing available through the Texas Association of School Boards' BuyBoard with funding provided by the Community Development Corporation (Parks and Recreation) Parks Manager Keith Helms reviewed the Kids Colony Playground renovation project (items 2.5, 3.1, 3.2). He stated that the existing play structure is being removed and if weather permits the new structure will be installed by Christmas. Keith also stated a volunteer work day is planned for assembly of some of the structure, which will keep the community involved as it was with the original. It was noted that the original name boards on the old structure have been removed and will be incorporated into the new play area though a specific plan for that is still in the works. Thanks were expressed to the Community Development Corporation for funding the new playground and to the Parks and Recreation Department for having a plan to keep the community involved in the project. Motion to approve 2.5, 3.1, and 3.2- Connelly; second by Harris, motion passed with all ayes. 2 October 19, 2010 3.3 Receive update on Stewart Creek Park improvements (Parks and Recreation) Parks Director Pam Nelson reviewed the improvements made thus far at Stewart Creek Park, as well as what is planned for future improvements. She added that they are based on the previously approved Stewart Creek Park Master Plan. Expenditures at the park over the past year exceed $300,000, and the projected cost to complete the improvements is estimated at approximately $239,500. Funding is available for the improvements as well as a reserve for the future. Assistant City Manager added at the improvements are being been done by "pay as you go" with no loans. 3.4 Discuss and consider approving a resolution authorizing the city manager to execute a professional services contract for easement acquisition for utility relocations on F.M. 423 (Engineering) Gordon Scruggs stated the proposed contract with Halff Associates is for the acquisition of utility easements on Main Street from the S.H. 121 tollway to north of the bridge. The services include appraisal preparation and review, negotiation, and project management and administration. The total for this contract is $355,850 and will be funded under the Memorandum of Understanding from the S.H. 121 toll revenues and Denton County. Gordon stated the total cost of utility relocation will be $9,050,000. Motion to approve- Harris; second by Mikulec; motion passed with all ayes. 3.5 Receive update on street replacement program, and receive report on street and sidewalk repair request process and prioritization method (Engineering/Public Works) Gordon Scruggs stated there are six residential streets on a list for replacement at an estimate cost of $3.6M though construction funding is not available at this time. He also reviewed the methodology for creating the list. Utility/Public Works Director Tod Maurina reviewed his department's rating system for prioritizing street repairs in-house, and reviewed how sidewalk repairs are assessed. It was noted that funds for engineering expense for the street replacements are in this year's budget. 3.6 Discuss and consider approving a sponsorship for the Denton County Days event scheduled for February 2011 (Council) Council briefly discussed the pros and cons of attending this event. Motion to approve up to four (4) attendees- Schrag; second by Mikulec; motion passed with all ayes except for Connelly who voted no. Executive session was convened at 8:30 .m. 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from 3 October 19, 2010 the city attorney regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.072 of the TEXAS GOVERNMENT CODE to deliberate the purchase, exchange, lease, or value of real property. C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding pending litigation between Steve Eubanks and the City of The Colony. D. Council shall convene into closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE regarding personnel matters to wit: City Manager evaluation. Reconvene to Open Session at 9:55 p.m. 4.2 A. Any action as a result of executive session regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. Not discussed. B. Any action as a result of executive session regarding the purchase, exchange, lease, or value of real property. No action. C. Any action as a result of executive session regarding pending litigation between Steve Eubanks and the City of The Colony. No action. D. Any action as a result of executive session regarding the city manager's evaluation. No action. And with no further business to discuss the meeting was adjourned at 9:56 p.m. APPROVED: Joe McCo, Mayor City of Th Colony ATTEST: Christie Wilson, TRMC City Secretary •ir' Vi t`'J ` `-c~~J r X P 4