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Home My WebLink About09/21/2010 City Council-WSSeptember 21, 2010 Work Session MINUTES OF PRE-COUNCIL WORK SESSION HELD ON SEPTEMBER 21, 2010 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:07 p.m. on the 21st day of September 2010, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Allen Harris Richard Boyer Jeff Connelly Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Mayor Pro-Tern Councilmember Councilmember Councilmember Present Present Present Present Present (arrived 6:12 p.m.) Absent Present And with five council members present a quorum was established and the following items were addressed: A. Call to Order B. Discuss the city's current annual contract with Services Program for Aging Needs, Inc. ( SPAN), the request for an increase in funding, the separate request for fare expense, future budgeting, and provide direction to staff (Cont'd from 9/7/10) Assistant City Manager Tony Johnston advised the council that the budgets have been adjusted for the current year and next year to add additional funding as requested for fares. C. Receive update on construction projects (Boyer 8/17/10) City Engineer Gordon Scruggs advised the council that bids were received for the North Colony Boulevard construction contract, and that the landscaping and irrigation were not included. Those will be bid separately next summer. It was noted that light poles will be provided by Oncor. There was general discussion concerning street lights that are out and Paige Road lights that seem to have ongoing issues. Other projects reviewed included Plano Parkway widening, Memorial Drive signals, Archer/Freeman loop, Phase IV Resident Street project, Memorial Drive/Spring Creek connector, and the Morning Star sidewalk. D. Discuss possible endorsement of Gadsden flag (Schrag 8/17/10) Not addressed. E. Discuss possible name change for the city (Schrag 8/17/10) Not addressed. F. Receive update on communication plan/signage for existing F.M. 423 businesses (Harris 8/17/10) Brant Shallenberger, Construction Communication Facilitator, advised the council that public meetings have been scheduled regarding upcoming construction projects. He and the city manager also met with the Chamber of Commerce. Plans are to communicate upcoming changes to the roadways in advance to the businesses. September 21, 2010 Work Session G. Council to receive supplemental information from staff or answers to questions regarding the September 21st regular agenda items as follows: 2.1 Consider approval of minutes of council meetings held September 7, 2010 [Marks absent] (Wilson) 2.2 Consider approving council expenditures for the month of August 2010 (Council) 2.3 Consider approving a resolution repealing the 2009-2010 Master Fee Schedule and amendments, and replacing same with a new Master Fee Schedule for fiscal year 2010-2011 effective October 1, 2010 (Finance) CouncilmemberMikulec questioned some changes to the Planning fee schedule. City Manager Troy Powell advised that due to timing the schedule had to be presented for approval, however, the schedule will be further reviewed in the near future for possible changes. 2.4 Consider approving an ordinance amending the Code of Ordinances, Section 19-12, Parking Requirements, to provide an exception where official signs indicate otherwise (Engineering) 2.5 Consider approving a resolution awarding annual bids and authorizing the issuance of purchase orders for mowing and clean up services for the Code Enforcement Division (Code Enforcement) 2.6 Consider approving a resolution authorizing the city manager to execute an agreement for inmate telephone service in the city jail (Police) 2.7 Consider approving a resolution authorizing the city manager to issue a purchase order for the purchase and installation of playground equipment for Wilcox Park with pricing available through the Texas Association of School Boards' BuyBoard with funding provided by the Community Development Corporation (Parks and Recreation) 2.8 Consider approving an ordinance effective January 1, 2011 adjusting the Texas Municipal Retirement System retirement annuities from 70% to 30%, as reflected in the proposed 2010-2011 municipal budget, and authorizing updated service credits (Asst. City Manager) 3.1 Continue the public hearing, discuss and consider approving an ordinance adopting the City of The Colony revised budget for fiscal year 2009-2010 and adopting the budget for the fiscal year beginning October 1, 2010 through September 30, 2011; providing for intra and inter-department fund transfers; providing for the investment of certain funds; providing that expenditures for said fiscal year to be made in accordance with said budget (Finance) City Manager Troy Powell reviewed with the council that included in the budget is a I% stipend for employees to include the directors. It was noted that this one-time incentive pay will not apply to part-time temporary employees. 2 September 21, 20 10 Work Session 3.2 Discuss and consider approving an ordinance adopting the City of The Colony tax rate of $.6855 per $100 valuation for fiscal year 2010-2011 (Finance) 3.3 Discuss and consider approving an ordinance authorizing the issuance and sale of City of The Colony, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2010-A; providing for the payment of said certificates; providing an effective date; and enacting other provisions relating to the subject (Finance) 3.4 Discuss and consider approving an ordinance authorizing the issuance and sale of City of The Colony, Texas General Obligation Refunding Bonds, Series 2010; providing for the payment of said bonds; providing an effective date; and enacting other provisions relating to the subject (Finance) 3.5 Conduct a public hearing, discuss and consider approving an ordinance approving a site plan for Valero #2187 for the modification of an existing retail business located at the southwest corner of South Colony Boulevard and Paige Road, commonly known as 5208 South Colony Boulevard (Planning, SP10-0005) City Manager Troy Powell advised that construction work had begun at this location in error. Construction has been halted pending this approval. 3.6 Conduct a public hearing, discuss and consider approving an ordinance approving a site plan for Valero #2375 for the modification of an existing retail business located at the northwest corner of North Colony Boulevard and Main Street, commonly known as 6801 Main Street (Planning, SP 10-0006) 3.7 First reading of an ordinance, conduct a public hearing and discuss amending the Code of Ordinances moving all of Chapter 10 (Health and Sanitation) into Chapter 6 (Buildings, construction, and related activities); adding sections of the International Property Maintenance Code; adding use of seasonal snow cone establishments; adding Neighborhood Enhancement Program (SI10-0002, Planning) 3.8 First reading of an ordinance, conduct a public hearing and discuss an ordinance amending the Code of Ordinances, Section 10 Use of Land and Buildings of Appendix A Zoning, and Chapter 6, Article VI, Food and Food Establishments, relating to the use of temporary or permanent seasonal snow cone establishments (Planning, SI10-0006) 3.9 Discuss and consider approving an ordinance establishing the duties and responsibilities of the Community Image Department and its director (City Manager) H. Council to provide direction to staff regarding future agenda items. Councilmember Connelly asked that upgrades for Stewart Creek Park be continued as well as street light upgrades. Councilmember Marks asked for a report as to the process for street and sidewalk repairs. 3 September 21, 2010 Work Session 1. Adjourn And with no further business to discuss the meeting was adjourned at 6:50 p.m. APPROVED: e McCout ,Mayor City of Th Colony ATTEST: Christie Wilson, TRMC City Secretary 4