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HomeMy WebLinkAbout09/07/2010 City Council-WSSeptember 7, 20 10 Work Session MINUTES OF PRE-COUNCIL WORK SESSION HELD ON SEPTEMBER 7, 2010 The Work Session of the City Council of the City of The Colony, Texas, was called to order at 6:03 p.m. on the 7th day of September 2010, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Allen Harris Richard Boyer Jeff Connelly Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Mayor Pro-Tem Councilmember Councilmember Councilmember Present Present Present Present Present (arrived 6:37) Present Absent And with five council members present a quorum was established and the following items were addressed: A. Call to Order B. Discuss the city's current annual contract with Services Program for Aging Needs, Inc. ( SPAN), the request for an increase in funding, the separate request for fare expense, future budgeting, and provide direction to staff. After a briefdiscussion it was decided to bring this item back to the next work session, and in the meantime, the city secretary will forward SPAN's budget showing income and expenses to the council. C. Council to receive information on specific Preliminary Budget items. Assistant City Manager Tony Johnston briefly reviewed the proposed budget, adding that it reduces the tax rate by % cent and the water and sewer rate by 2.5%. He summarized some proposed enhancements that can be funded with fund balance dollars including the employee insurance deductable reimbursement (due to a change in the insurance plan), the addition of two jailers and one supervisor in the police department, and a I% salary increase for all employees. If used for the enhancements the number of days in the general fund balance and utility fund balances will be 98 and 101 days. Tony said some other items, such as paving Lions Club parking, are being taken care of with some available fund balances for this year. City Manager Troy Powell said that he would also like to include a kitchen upgrade at the Senior/Community Center. He suggested it could be done over the course of two years; however, the council was generally in favor of doing all the work at once (total expense approximately $15, 000) D. Council to receive supplemental information from staff or answers to questions regarding the September 7th agenda items as follows: 2.1 Consider approval of minutes of council meetings held August 17, 2010 [McCourry and Mikulec absent] (City Secretary) September 7, 2010 Work Session 2.2 Second reading and consider approving an ordinance levying an assessment against a property owner for the city to construct a sidewalk on the west side of Morning Star, south of Cresent Drive and approximately 415 feet in length (Engineering) 2.3 Second reading and consider approving an ordinance amending the Code of Ordinances, Section 8-52 Definitions, adding Section 8-64(c) Office Creek Drainage Impact Fees, and include Land Use Assumptions and Capital Improvements Plan (Engineering) 2.4 Consider approving an ordinance amending the Code of Ordinances, Section 19-11, establishing a 20 mile per hour school zone along John Yates Drive (Engineering) 2.5 Consider approving an ordinance authorizing a negotiated resolution regarding Atmos Energy's rate review mechanism, declaring rates unreasonable, adopting tariffs that set just and reasonable rates, and ratifying a settlement agreement including cost recovery for steel line replacement program (Purchasing) Finance Director Rebecca Lai made a presentation on this item. It was noted that the monthly increase to gas customers will be about $1.40 per month, well under what Atmos initially asked for. 2.6 Consider approving a resolution designating the city secretary as public information coordinator in regard to public information training, and designating the city secretary as the public information officer in regard to receiving public information requests by email and fax in accordance with the Texas Government Code Chapter 552 (City Secretary) 2.7 Consider approving a resolution authorizing the city manager to execute the First Amendment to the Advance Funding Agreement with the Texas Department of Transportation for city street development (Engineering) 3.1 Discuss and consider approving a Request for Qualifications for a Cultural Arts Master Plan proposal for the City of The Colony (Cultural Arts Master Plan Committee) 3.2 Conduct a public hearing and discuss the proposed 2010-2011 tax rate not to exceed the effective tax rate for the taxable value of all property real and personal located within the City of The Colony (Finance) 3.3 Receive presentation and discuss the draft Storm Water Pollution Prevention Ordinance (Engineering) 3.4 Receive presentation, discuss and provide direction to staff regarding the results of a traffic study for the intersections of Main Street (F.M. 423) at S.H. 121 and Paige Road at S.H. 121 (City Manager) 3.5 Discuss and consider approving a resolution authorizing the city manager to execute an Advance Funding Agreement with the Texas Department of Transportation for utility 2 September 7, 2010 Work Session construction on F.M. 423 (Engineering) 3.6 Discuss and consider approving a resolution authorizing the mayor to execute an amendment to the Interlocal Cooperation Agreement with Denton County for local match funding for the widening of North Colony Boulevard (Engineering) 3.7 Discuss proposed changes to the Code of Ordinances Chapter 6 (Buildings, construction, and related activities) and Chapter 10 (Health and Sanitation), to include adding sections of the International Property Maintenance Code and adding Article III, Neighborhood Enhancement Program (SI10-0002, Planning) There was general discussion on how to implement the Enhancement Program. E. Council to provide direction to staff regarding future agenda items. Councilmember Harris asked for the costs to pave the parking lots at Bill Allen Park and BB Owen softball field, and also check for areas where we might add school zone flashing lights. F. Adjourn And with no further business to discuss the meeting was adjourned at 6:58 p.m. APPROVED: e McCouCo , Mayor City of Th lony ATTEST: Christie Wilson, TRMC City Secretary ASW-OF It.