HomeMy WebLinkAbout08/17/2010 City Council-WSAugust 17, 2010 Work Session
MINUTES OF PRE-COUNCIL MEETING WORK SESSION
HELD ON AUGUST 17, 2010
The Pre-Council Meeting Work Session of the City Council of the City of The Colony, Texas, was
called to order at 6:14 p.m. on the 17th day of August 2010, at City Hall, 6800 Main Street, The
Colony, Texas, with the following roll call:
Joe McCouriy
Mayor
Absent
Allen Harris
Councilmember
Present
Richard Boyer
Councilmember
Present
Jeff Connelly
Mayor Pro-Tem
Present
Kirk Mikulec
Councilmember
Absent
Perry Schrag
Councilmember
Present
Joel Marks
Councilmember
Absent
And with four council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Council to receive information on specific Preliminary Budget items. Assistant City
Manager Tony Johnston reviewed the proposed budget to include that it is based on a %4
cent reduction in the tax rate which is proposed at .6855 cents per $100 valuation. The
water and sewer rates are also reduced by 2.5 percent. He emphasized that along with a
reduction in revenues the expenditures have been reduced to equal that reduction. The fund
balances remain in good standing, and should the council decide to they can use some of the
fund balance without risking that. Tony said that if the council decides, for example, to add
the suggested two jailers and one supervisor for the police department the fund balance
would be reduced by 2.3 days. If a I percent cost of living adjustment for employees or
other enhancements are approved then the fiend balance days would be further reduced.
Tony added that staff is proposing a one-time lump sum of $500 be provided to each
employee within a health savings account in order to off-set a $500 insurance deductable
that will be assessed each employee due to a change in the health insurance program. It was
noted that if a % cent tax rate reduction is not approved, then that amount ($52, 000) will be
maintained in the fund balance and not used to spend more in the budget.
C. Council to receive supplemental information from staff or answers to questions
regarding the August 17th agenda items as follows:
2.1 Consider approval of minutes of council meetings held August 2, 2010 [Marks absent] (City
Secretary)
2.2 Consider approving a resolution adopting The Colony Public Library Long Range Plan for
2010-2015 (Library)
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August 17, 2010 Work Session
2.3 Consider approving council expenditures for July 2010 (Council)
2.4 Consider approving a resolution approving the investment policy as amended for the City of
The Colony (Finance) Councilmember Schrag asked what the benefit is of adding JPMorgan
to the approved list of banking companies. Finance Director Rebecca Lai stated that
sometimes they have good bids the city may want to take advance of, and, the city can
purchase CDs through them.
2.5 Consider approving a resolution authorizing the city manager to sign an interlocal agreement
with the University of Texas at Austin for Internet access and related services for The
Colony Public Library (Library)
2.6 Consider approving a resolution authorizing the city manager to issue a purchase order to
Graybar Electric with pricing available through the U.S. Communities Cooperative
Purchasing Alliance for purchasing electrical components necessary to repair Water Well
No. 4 (Utility) Councilmember Harris confirmed that purchasing these items separately of
the labor will not necessarily increase the cost of that labor in the future.
3.1 Discuss and consider approving a Request for Qualifications for a Cultural Arts Master Plan
proposal for the City of The Colony (Cultural Arts Master Plan Committee) Mayor Pro Tem
Connelly stated that he is pulling this item from the regular agenda due to Mayor
McCourry's absence.
3.2 Discuss and consider approving a resolution authorizing the city manager to execute a
professional services contract with BKD, LLP for annual auditing of the city's financial
statements (Finance) Councilmember Schrag inquired as to what the city paid the previous
auditor. Rebecca said she believes it to be about $55, 000.
3.3 First reading of an ordinance amending the Code of Ordinances Chapter 8 Article II Impact
Fees, receive presentation, conduct a public hearing, and discuss Land Use Assumptions,
Capital Improvements Plan and amendment of Office Creek Drainage Impact Fees
(Engineering)
3.4 First reading of an ordinance, conduct a public hearing, discuss and provide guidance on the
construction of a sidewalk on the west side of Morning Star, south of Cresent Drive and
approximately 415 feet in length, and consider levying an assessment against the property
owner (Engineering)
3.5 Conduct a public hearing on the proposed City of The Colony Municipal Budget for fiscal
year 2010-2011 and set the date of September 21, 2010 to adopt the municipal budget
(Finance)
3.6 Conduct a public hearing, discuss and consider approving an ordinance regarding an
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August 17, 2010 Work Session
application for a Specific Use Permit (SUP) to allow the off-premise sale of beer and wine
for Walgreens #04719 located at the northeast corner of Paige Road and S.H. 121, also
l" known as 5297 S.H. 121 (Planning)
3.7 Conduct a public hearing, discuss and consider approving an ordinance amending the Code
of Ordinances, Appendix D, and the adopted 2007 The Colony Comprehensive Plan to
provide the addition of definitions for the land use categories found on the adopted Future
Land Use Plan Map (Planning)
3.8 Conduct a public hearing, discuss and consider approving an ordinance releasing from the
City of The Colony's corporate city limits and extra territorial jurisdiction (ETJ) an
approximately 22.391 acre tract of land in the BBB & CRR Survey Abstract No. 171 and
BBB & CRR Survey, Abstract No. 179, additionally providing for amending and correcting
the official boundaries and the ETJ map of the City of The Colony, Texas (Planning)
Councilmember Schrag asked about the timeline for disannexing this property. Tony replied
it is based on Frisco's timeline for annexing it.
3.9 Discuss the 2010-2011 tax rate for the taxable value of all property real and personal located
within the City of The Colony to be adopted on September 21, 2010, and schedule a public
hearing on the proposed tax rate to be held September 7, 2010 (Finance)
3.10 Discuss and consider appointing a council member to serve as the city's voting member of
the North Central Texas Council of Governments (Council)
D. Council to provide direction to staff regarding future agenda items. Councilmember
Schrag had two items: possible endorsement of the Gadsden Flag, and possibly discussing
changing the city's name. Councilmember Boyer asked for an update on the street replacement
program and a monthly status of construction projects. Councilmember Harris requested a
monthly update on how the city is communicating with businesses along Main St., particularly
regarding signage variations due to the widening.
E. Adjourn
And with no further business to discuss the meeting was adjourned at 6:45 p.m.
APPROVED:
J6e McCopfry, Mayor
City of Thee Colony
August 17, 2010 Work Session
ATTEST:
t
Christie Wilson, TRMC
City Secretary
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