HomeMy WebLinkAbout07/20/2010 City Council-WSJuly 20, 2010 Work Session
MINUTES OF PRE-COUNCIL WORK SESSION
HELD ON JULY 20, 2010
The Pre-Council Work Session of the City Council of the City of The Colony, Texas, was called to
order at 6:00 p.m. on the 20th day of July 2010, at City Hall, 6800 Main Street, The Colony, Texas,
with the following roll call:
Joe McCourry
Mayor
Present
Allen Harris
Councilmember
Present
Richard Boyer
Councilmember
Present
Jeff Connelly
Mayor Pro Tem
Present
Kirk Mikulec
Councilmember
Absent
Perry Schrag
Councilmember
Present
Joel Marks
Councilmember
Absent
And with five council members present a quorum was established and the following items were
addressed:
A. Call to Order
B. Council to discuss additional funding for the Salute to American Heroes event for 2010.
David Swain presented information regarding additional funding for the Salute to American
Heroes event. Increased expenses include entertainment, marketing, promotion and
miscellaneous items. Mr. Swain noted the carnival provider requested extended hours
exceeding the current hours allowed by ordinance. The council asked for a list of the
suggested entertainers. Traffic and parking concerns were addressed.
C. Council to receive information on specific Preliminary Budget items. Assistant City
Manager Tony Johnston discussed the preliminary budget process. He noted key items
include a reduction of %4 of one cent in property tax rate, a 2.5% reduction in water and
sewer rates, minimum and current fund balance days, presentation of a balanced budget,
Hotel/Motel Tax fund adjustments and debt service funds. The council discussed different
cost saving options related to employee costs, retirement and insurance. The council
discussed scheduling budget meetings and determined the next few pre-council work
sessions would be devoted to the budget process.
D. Council to discuss the feasibility and possible costs/issues to bury the utility lines as
part of the F.M. 423 road expansion. The council briefly discussed burying the utility lines
along F.M. 423. City Engineer Gordon Scruggs stated the best time to bury the lines would
be during construction. He would get firm figures from utility providers to better assess the
cost.
July 20, 2010 Work Session
E. Council to receive supplemental information from staff or answers to questions
regarding the July 20th agenda items as follows:
2.1 Consider approval of minutes of council meetings held July 6, 2010 [Marks absent]
(City Secretary) No discussion on this item.
2.2 Consider approval of council expenditures for June 2010 (Council) No discussion on
this item.
2.3 Consider changing the date of the first meeting in August from Tuesday, August 3,
2010 to Monday, August 2, 2010 (Council) No discussion on this item.
2.4 Consider approving a resolution authorizing the city manager to execute an
amendment to the Infrared Combat Zone Adventure Parks Concessionaire License
agreement (Parks & Recreation) No discussion on this item.
2.5 Consider accepting Mathew Fisher's resignation from the Technology Board
(Council) No discussion on this item.
2.6 Consider approving a request for inter-fund transfers for accounting purposes
(Finance) No discussion on this item.
2.7 Consider approving a resolution amending the designated authorized representatives
for the Texas Local Government Investment Pool ("TexPool/TexPool Prime") (Finance) No
discussion on this item.
3.1 Discuss a draft Communication Plan for the purpose of providing information to
residents and businesses regarding upcoming transportation projects (EDC) No discussion on
this item.
3.2 Discuss and consider approving a resolution adopting the Cultural Arts Board grant
funds policy, procedure and application packet (Cultural Arts Board) No discussion on this
item.
3.3 Discuss and consider rejecting the bids for repair of Water Well No. 4 and
authorizing staff to rebid the project with revised specifications (Utilities) No discussion on
this item.
3.4 Discuss and consider approving a resolution authorizing the city manager to execute
an Interlocal Agreement with Denton County for FY 2010 funding for construction of the
Carr-Lake Highlands Connector roadway (Engineering) No discussion on this item.
3.5 Discuss and consider approving a resolution authorizing an agreement in lieu of
eminent domain to purchase the home and property located at 4664 Freeman Drive to
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July 20, 2010 Work Session
accommodate the realignment of the Freeman/Archer Loop Roadway and authorizing the
city manager to execute all necessary documents (Engineering) No discussion on this item.
3.6 Discuss and consider approving a resolution authorizing the city manager to execute
an Interlocal Agreement with Denton County for funding the costs associated with the
widening of F.M. 423 (Engineering) No discussion on this item.
3.7 Discuss and consider authorizing the mayor to submit a letter to the North Texas
Tollway Authority expressing the city's support of the County Line alignment of the Dallas
North Tollway (Council) No discussion on this item.
F. Council to provide direction to staff regarding future agenda items. Councilmember
Schrag requested an update on the Dollar Donation program, consideration of a future
resolution supporting border controls and a review of minimum housing standards.
Councilmember Connelly would like to re-evaluate the donation program.
G. Council to discuss community beautification including use of city brand and street light
maintenance. No discussion on this item.
H. Council to discuss sign removal requirements for nonresidential property and provide
direction to staff regarding possible amendments to the ordinance. No discussion on this
item.
1. Council to discuss Code of Ordinances Section 19-12 as it relates to parking on the
grass and provide direction to staff regarding possible amendments. No discussion on
this item.
I Adjourn
And with no further business to discuss the meeting was adjourned at 7:05 p.m.
APPROVED:
loe
if,
Christie Wilson, TW C, CMC
City Secretary
e McCourry, Mayor
City of The Colony
ATTEST: