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Home My WebLink About07/20/2010 City CouncilJuly 20, 2010 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON July 20, 2010 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:10 p.m. on the 20th day of July 2010, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: Joe McCourry Mayor Present Allen Harris Councilmember Present Richard Boyer Councilmember Present Jeff Connelly Mayor Pro-Tem Present Kirk Mikulec Councilmember Absent Perry Schrag Councilmember Present Joel Marks Councilmember Present And with six council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Brian Bradford of Horizons Church gave the invocation. Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input - no citizens wished to speak. Announcement of upcoming civic events and activities Special Events Coordinator Lindsey Stansell gave an update on the Chase by the Lake, the Mother and Son Luau, and Liberty by the Lake. She reported many events are planned including: the Family Picnic at The Aquatic Park, Back to School Bash, Salsafest and a disc golf tournament. Mayor McCourry stated the American Legion Riders have a motorcycle event this weekend. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of council meetings held July 6, 2010 [Marks absent] (City Secretary) 2.2 Consider approval of council expenditures for June 2010 (Council) 2.3 Consider changing the date of the first meeting in August from Tuesday, August 3, 2010 to Monday, August 2, 2010 (Council) 2.5 Consider accepting Mathew Fisher's resignation from the Technology Board (Council) 2.6 Consider approving a request for inter-fund transfers for accounting purposes (Finance) i These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. July 20, 2010 2.7 Consider approving a resolution amending the designated authorized representatives for the Texas Local Government Investment Pool ("TexPool/TexPool Prime") (Finance) Motion to approve above consent agenda items - Schrag; second by Boyer, motion passed with all ayes City Manager Troy Powell requested that item 2.4 be removed from the consent agenda and discussed separately. 2.4 Consider approving a resolution authorizing the city manager to execute an amendment to the Infrared Combat Zone Adventure Parks Concessionaire License agreement (Parks & Recreation) City Manager Powell discussed the contract with Lasertag - DFW. He stated he preferred the term in the amendment be consistent with the five year term in the existing contract. Motion to approve with a contract ending date of January 6, 2013 - Connelly; second Marks; motion passed with all ayes 3.0 REGULAR AGENDA ITEMS 3.1 Discuss a draft Communication Plan for the purpose of providing information to residents and businesses regarding upcoming transportation projects (EDC) Economic Development Director Keri Samford presented a communication plan to disseminate information to citizens, businesses, organizations and employees regarding the construction on F.M. 423 and North Colony Boulevard. The plan includes informational meetings, additional signage, press releases, water bill notices, website links and a project liaison available 24 hours a day to field questions and provide information. The plan objective is to make the process as painless as possible. Ms. Samford asked for suggestions. The council liked the draft plan. No action was taken. 3.2 Discuss and consider approving a resolution adopting the Cultural Arts Board grant funds policy, procedure, and application packet (Cultural Arts Board) Mayor McCourry discussed the Cultural Arts Board's process for the grant fund policy, procedure and application packet. It will be used to distribute hotel occupancy tax (HOT) funds with controls. The packet was reviewed by City Attorney Jeff Moore. Mr. Moore stated he added an agreement to be signed by city representatives and the grantee. Councilmember Harris stated it would be good for all groups to use the process. He noted on page 4, under "Review" it should state the CAB is the advisory board for the CITY COUNCIL and City Manager. Councilmember Connelly stated the "Letter from the Mayor" was missing from the packet. He then asked about the funding to the CAB. Finance Director Rebecca Lai stated the budgeted funds are paid as a reimbursement once receipts are presented. Councilmember Schrag stated he appreciated the thoroughness of the document. Councilmember Marks noted two grammatical errors on page 19; the phrasing of number 1 needs to be amended and the second "will " needs to be removed under number 2. 2 July 20, 2010 Motion by Harris with the corrections as noted on pages 4 and 19; second by Boyer; motion passed with all ayes 3.3 Discuss and consider rejecting the bids for repair of Water Well No. 4 and authorizing staff to rebid the project with revised specifications (Utilities) Public Works Director Tod Maurina reported only two bids were received and both bids came in 20% higher than the cost estimates. Councilmember Connelly asked how the project would be rebid. Mr. Maurina stated the scope of the project would be redefined and the city would purchase some of the equipment separately. Motion by Harris to approve the staff recommendation to reject the bids; second by Schrag; motion passed with all ayes 3.4 Discuss and consider approving a resolution authorizing the city manager to execute an Interlocal Agreement with Denton County for FY 2010 funding for construction of the Carr-Lake Highlands Connector roadway (Engineering) This item was not discussed and will return to a future agenda. 3.5 Discuss and consider approving a resolution authorizing an agreement in lieu of eminent domain to purchase the home and property located at 4664 Freeman Drive to accommodate the realignment of the Freeman/Archer Loop roadway and authorizing the city manager to execute all necessary documents (Engineering) City Engineer Gordon Scruggs stated the purchase of this property will be beneficial for the realignment of the Freeman/Archer loop. The owner agreed to sell the property for $199,175. Denton County will reimburse the city for the purchase price. Motion by Boyer to approve the purchase of the property at 4664 Freeman Drive; second by Marks; motion passed with all ayes 3.6 Discuss and consider approving a resolution authorizing the city manager to execute an Interlocal Agreement with Denton County for funding the costs associated with the widening of F.M. 423 (Engineering) City Engineer Gordon Scruggs discussed the scope of the project and stated it was for the enhancement aspect and utility portion of the construction. It is completely funded by Denton County with no cost share by the city. Motion by Harris to approve the Interlocal Agreement with Denton County for funds associated with the widening of F.M. 423; second by Marks; motion passed with all ayes 3.7 Discuss and consider authorizing the mayor to submit a letter to the North Texas Tollway Authority expressing the city's support of the County Line alignment of the Dallas North Tollway (Council) Mayor McCourry stated the North Texas Tollway had multiple options for the tollway alignment. The original alignment would save money in the long run. The County and County Commissioner support the county line alignment. All council members were unified in their support of the county line alignment. 3 July 20, 2010 Motion by Connelly to authorize the Mayor to submit a letter of support; second by Marks; motion passed with all ayes Executive session was convened at 8:15 .m. recess from 8:09 -8:15 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from the city attorney regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.072 of the TExas GOVERNMENT CODE to deliberate the purchase, exchange, lease, or value of real property. Reconvene to Open Session at 8:37p.m. 4.2 A. Any action as a result of executive session regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. Not discussed. B. Any action as a result of executive session regarding the purchase, exchange, lease, or value of real property. No Action. ADJOURNMENT And with no further business to discuss the meeting was adjourned at 8:38p.m. APPROVED: J ye McCou ,c , Mayor t (/City of The Colony ATTEST: Christie Wilson, TRMC, CMC City Secretary