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HomeMy WebLinkAboutResolution No. 95-12 ORIGINAL CITY OF THE COLONY, TEXAS RESOLUTION NO. WHEREAS, the City Council has adopted Roberts Rules of Order for the conduct of sessions, with the Mayor serving as Chairman; and WHEREAS, the City Council does agree that it is in the best interest of all concerned to establish guidelines for the preparation of an agenda for City Council meetings; and WHEREAS, the City Council does agree that a consent agenda would expedite the business matters of the Council; and WHEREAS, the City Council feels that citizens do have a right to be heard at Public Meetings and a procedure to insure this right should be established; and WHEREAS, the Home Rule Charter does not provide a procedure for the agenda preparation or for Citizen Input; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION I - AGENDA PREPARATION 1. Regular Sessions are meetings held on the first and third Mondays of each month. 2. Special Sessions are meetings called on dates other than the first and third Monday of each month and shall be posted seventy-two hours prior to the meeting time in accordance with the Texas Open Meetings Act. 3. The deadline for the posting of a Regular City Council meeting to be held on a Monday evening shall be the Thursday before said meeting, at 5:00 p.m. The back up information for the Council and interested parties shall also be complete by this time. 4. The deadline for placing an item on the agenda is the Wednesday before said meeting at 12:00 Noon. Items placed on the agenda must be of sufficient clarity to enable the general public to determine the nature of the issue for consideration and the type of Council action required. Compliance with the provisions of the Open Meetings Act is required in the preparation of the agenda. 5. Any ordinance other than those ordinances dealing with day to day standard operations of the City shall be brought before Council once for discussion only, and a RESOLUTION/Amend Agenda Preparation second time for Council consideration. For the purpose of this Resolution, the following shall be considered standard operations: canvassing of an election, authorizing a contract, zoning that has previously been discussed in a Public Hearing, annexations that have been previously discussed in a Public Hearing, and any other items that may be deemed standard by the Council or the City Manager. The second reading of such ordinances may be placed on the Consent Agenda for Council action. 6. Provided the above procedures are observed, items may be placed on the agenda by the following: a. The Mayor or individual Council members. b. The City Manager may place items on the agenda dealing with the operations or administration of his/her job duties. c. The City Secretary may place items on the agenda dealing with the operations or administration of his/her job duties. d. A citizen or property owner, through the mayor or an individual Council member. e. A citizen, business or organization by written request submitted to the Mayor or an individual council member with adequate back up information, if necessary. 7. Matters that have been voted on by the City Council shall not be placed on the agenda for reconsideration within six months, unless a member of council on the prevailing side makes a written request to reconsider the matter in question. 8. Matters voted on by the City Council which end in a tie vote, shall automatically be brought back before the City Council for action at the next meeting that a full Council will be present. SECTION II - PROCEDURE FOR REMOVAL OF ITEMS FROM AGENDA PRIOR TO POSTING 1. The Mayor can verbally advise the City Secretary to remove an item from an agenda. He shall be able to exercise this power for one meeting. 2. A list of all items removed from the agenda will be made available for Mayor and Council review with their agenda packet. SECTION III - CONSENT AGENDA RESOLUTION/Amend Agenda Preparation 2 Those items on the Council Agenda which are considered routine by the Mayor, City Manager and City Secretary, i.e., approval of minutes, grant deeds, grant of easements, final reading and adoption of ordinances, auditor's reports as to cash count, standard subdivision agreements, calls for bids, reports of administrative actions and proposals, leases and agreements previously approved in principle, etc., shall appear under "Consent Agenda". Unless the Mayor or a Council member specifically requests that item(s) be removed therefrom and Council action taken separately on said item(s), all items appearing under "Consent Agenda" shall be approved, adopted, accepted, etc., by one motion of the Council and a roll call vote. Such action will appear in the Council minutes in their proper form, i.e., resolution accepting grand deed or easement, adoption of ordinance upon final reading, etc. Those items specifically requested to be removed from the "Consent Agenda" and acted on separately shall be approved, adopted, accepted, etc., by separate motions of the Council and a separate roll call vote. SECTION IV - GENERAL CITIZEN INPUT NON-AGENDA ITEMS 1. During each Regular Session of the City Council, held on the first and third Mondays of each month, citizens wishing to inform the City Council of problems or concerns will be given the opportunity to do so under the heading of "Citizen Input". Items posted on the agenda, may not be discussed during "Citizen Input". 2. During each Regular Session, "Citizen Input" shall be designated as the second item on the agenda, immediately following the "Pledge of Allegiance". The Mayor may, with the consent of the majority of Council present, postpone "Citizen Input" to a later point in the agenda. However, "Citizen Input" shall return to the second item of the agenda at the next Regular Session. 3. Citizens shall be advised that it will be necessary to complete the "CITIZEN INPUT form prior to the meeting if they wish to speak during "Citizen Input". 4. Each speaker must stand, identify himself, and limit his presentation to five minutes unless a majority of Council present agrees to extend the time limit. 5. The Mayor does have the responsibility and the right to rule a citizen out of order and ask that he relinquish the floor, unless overruled by a majority of Council present. 6. The Council cannot take action on a subject brought up during "Citizen Input", but may direct staff to place on a future meeting agenda for action or may refer it to the proper City Department. AGENDA ITEMS: RESOLUTION/Amend Agcnda Preparation 3 1. Citizens wishing to speak on items posted on the agenda will be granted the opportunity to address the Council after councilmembers have completed deliberation, but prior to any action be taken by Council. 2. Citizens wishing to speak shall either complete a CITIZEN INPUT/SPEAKER form at the beginning of each Regular Session or seek to be recognized by the Mayor by the orderly raising of their hand. 3. Each speaker must stand, identify himself, and limit his presentation to five minutes unless a majority of Council present agrees to extend the time limit. 4. the Mayor does have the responsibility and the right to rule a citizen out of order and ask that he relinquish the floor, unless overruled by a majority of Council present. SECTION V. This Resolution supersedes City of The Colony Resolution No. 94-21 passed and approved on August 15, 1994. PASSED AND APPROVED this t/ ~ ~ day of ~ , 1995. William W. Manning, Mayor ATYEST: Patti A. Hicks, TRMC, City Secretary RESOLUTION/Amend Agenda Preparation 4