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HomeMy WebLinkAbout06/02/2008 City Council June 2, 2008 0086~1t3 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON JUNE 2, 2008 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:02 p.m. on the 2nd day of June 2008, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Allen Harris John Marshall Jeff Connelly Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Councilmember Councilmember Mayor Pro-tern Councilmember Present Present Present Absent Present Present Present And with six council members present a quorum was established and the following items were addressed: ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - First Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Oath of Office- City Secretary Christie Wilson administered the Oath of Office to newly elected council member Joel Marks. Special recognition of former city council member Joe McCourry- Mayor Dillard presented Joe McCourry with a plaque of appreciation from the city for his years of service as council member for Place 3. Citizen Input- Steve Parsons requested the speed limit on the newly opened portion of Memorial Drive between Blair Oaks and Paige be set higher than 30 mph. Perry Schrag, suggested the city contact the local post office regarding their need for more customer service windows. He also suggested the city possibly send letters to legislators regarding the city's interest in how the North Texas Tollway Authority sets the tolls on S.H. 121. Lastly, he spoke against the no handgun signs that are posted at some city facilities. Announcement of upcoming civic events and activities '- Library Director Joan Sveinsson announced that this year marks the 50th anniversary of the Summer Reading Club in Texas. This week is the kickoff for those activities. Mayor Dillard announced a reception to Meet and Greet Your City Council, 6 p.m. June 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 00864:4 June 2, 2008 16th at City Hall. He also announced public transportation meetings currently scheduled, and the Red, White and Blue days scheduled for June 7th in Highland Village. Allen Harris presented the Jonita Harris Community Service Scholarship to The Colony High School to valedictorian Wenchi "Frank" Zhou. I 2.0 I CONSENT AGENDA I 2.1 Consider approval of minutes of council meetings held May 16 and 19, 2008 (Wilson) 2.2 Consider approval of a resolution accepting the Quarterly Investment Report for the quarter ending March 31, 2008 (Koo) Motion to approve above consent agenda items- Schrag; second by Marshall; motion passed with all ayes. Councilmember Harris requested items 2.3 and 2.4 be discussed separately. 2.3 Consider approval of a resolution establishing the goal of reducing municipal electricity consumption by five percent each year for the next six years as required by Senate Bill 12 (Eubanks) Councilmember Harris advised he is not opposed to the city being "green" but added that there will likely be additional cost to the taxpayers in order to save electricity. Councilmember Marshall noted that the resolution is stated as a "goal", and asked whether there is any action for not meeting the goal. Public Works Director Steve Eubanks advised there are no penalties. He added that this is a result of the Federal Clean Air Act. Forty-one counties in Texas are being asked to implement cost effective measures to reduce electric consumption. Additionally, he added that council did approve a resolution in 2002 in response to S.B. 5. Steve also said that no dollars are dedicated to the program but the city plans for a new management system and more efficient lighting at city hall. Mayor Dillard commented that as a home rule city we are always working on ways to save money and improve efficiency. He asked that the word "all" be removed from Section 2 of the resolution. Motion to approve with the modification of removing the word "all" from Section 2- Harris; second by Marshall; motion passed with all ayes. 2.4 Consider approval of a resolution authorizing the city manager to execute Lease No. DACW63-1-08-0613 with the U.S. Army Corp of Engineers for Wynnwood Park, replacing Lease No. DACW63-1-00-0816 (Nelson) Councilmember Harris noted that added conditions have now been included in the agreement. Motion to approve- Harris; second by Marks; motion passed with all ayes. I 3.0 I REGULAR AGENDA ITEMS Mayor Dillard requested that Item 3.5 be moved up. 2 00864:6 June 2, 2008 more development along S.H. 121 followed with Gordon adding that the Master Plan will help to identify ways to minimize the effects. Motion to approve staff's recommendation (borrowing $250,000 from the general fund)- Harris; second by Marshall; motion passed with all ayes. 3.2 Receive presentation from MarineQuest and discuss the marina improvements and other issues related to development of Hidden Cove Park (Nelson) Otis Lee representing MarineQuest advised the council of progress that has been made on cabin refurbishing, the swim buoys, and the courtesy dock since last year's flooding. He also said that construction plans should be approved by the Corps of Engineers soon and will then be submitted to the city. He then added that the Ship Store lease agreement is being reviewed by JT's, the first shipment of frames (for the docks) will arrive next week and the scholarship funds are in the works. Mayor Dillard asked about the status of the marina. Otis said that they still need Corps approval for the site and building but that they are bidding out the site development now. Councilmember Schrag asked the status of a payment from MarineQuest. Pam Nelson said that it is not due until after the Corps approves the FONSI (Finding of No Significant Impact). Discussion followed regarding the dry boat storage with Otis adding that it is planned for the next phase of development. 3.3 Discuss and consider approval of a resolution authorizing the city manager to execute an agreement and issue appropriate purchase order for new play equipment and fall zone material for the playground at Lion's Club Park (Nelson) Community Development Corporation Board President Don Beckel told the council that the CDC would like to move forward with the purchase of the new play equipment at Lion's Club Park. Funding is provided by the CDC. Motion to approve- Marshall; second by Harris; motion passed with all ayes. 3.4 Receive presentation, discuss and provide guidance to staff on graphic display options that could be added to the city's standard street signs (Eubanks) Steve Eubanks presented council with some possible choices for applying the new city logo or a variation thereof to new street signs, or not having a logo. He added that by 2011 there will be a requirement to increase the sign size to nine inches and a different font for the lettering is required. The cost for the stickers (one for each side of a sign) is $10.00 per sign. After polling the council the consensus was to print new stickers using just the boat image. Councilmember Marks requested that beautification funds be used for the cost (approximately $10,000 city-wide, though they won't be changed all at once.) It was noted that the life of a street sign and sticker is about eight years. 4 008B~5 June 2, 2008 3.5 Receive presentation, discuss and consider approving use of Hotel Occupancy Tax contingency funds for Pirate Days of The Colony, a Chamber of Commerce community event (Dillard) A brief theatrical demonstration regarding the upcoming Pirate Days of The Colony was presented. Allison Mihavics, Chamber of Commerce Executive Director, followed with an overview of the week's planned activities, introduced the Committee Chairs, and asked for council to approve the use of Hotel Occupancy Taxes to help fund this event. She added that costs for security are not yet known but that information will be provided at a later date. She stated that use of the Hotel Occupancy Tax funds meet the criteria. Councilmember Mikulec added that some funds are needed initially to begin the promotions for the event. A request for additional funds will come at a later date. Motion to approve $15,000 from HOT funds for this event- Mikulec; second by Harris; motion passed with all ayes. City Attorney Bob Hager said he would draw up a funding agreement that will include the initial $15,000 and any future award of funds. 3.1 Receive presentation, discuss and provide guidance to staff on how to proceed with capital projects funded through the Storm Water Utility (Scruggs) City Engineer Gordon Scruggs stated that the goals for this meeting are to determine whether staff should proceed with an engineering services contract for the design of erosion control improvements along Office Creek behind the homes on Creek Hollow Way, and to provide direction on a source of funding. Gordon provided the history on the Office Creek erosion issues including erosion control projects that were completed in 2002 and 2005 which cost $170,000, and the current conditions along the creek. Gordon stated there are four projects that he prioritized as follows: 1) erosion behind 3949 Creek Hollow Way; 2) erosion behind 4004 Creek Hollow Way; 3) an update to the Office Creek Master Plan to include the more frequent floods; 4) erosion control for Stewart Creek Tributary 1 located in Bill Allen Park (currently working on a Master Plan). Gordon presented some options for funding that included pay as we go with storm water drainage funds and the timeline associated with that, obtaining possible grants but added that they would require a bioengineered design, possibly asking CDC to provide some funding for the trail and Bill Allen amphitheater areas, possible issuance of debt, and/or staffs recommendation of borrowing $250,000 from the General Fund (to begin erosion control behind the homes). Citizen Keri Quinn who lives along Creek Hollow Way told the council of the damaged areas behind the homes and asked for Council's help to correct them. Councilmember Harris asked what the expected payback time would be for borrowing $250,000 from the general fund. Gordon expected 3-4 years. City Manager Dale Cheatham advised it would come from the fund balance but that if necessary, debt can be issued next year. Further discussion regarding the effect of 3 June 2, 2008 3.6 Discuss and appoint a Mayor Pro-tern and Deputy Mayor Pro-tern (Council) oa86~7 Mayor Dillard requested this item be tabled until all council members are present. Motion to table until the next meeting- Marks; second by Mikulec; motion passed with all ayes. 3.7 Discuss and appoint a member of council as The Colony's North Central Texas Council of Governments Voting Representative and council committee appointments (Council) Mayor Dillard announced that Councilmember Harris has been nominated to serve on the executive board of the NCTCOG, however, requested that Mr. Harris remain the voting member at this time. After further discussion of the remaining committees, it was decided to eliminate the Wireless Mess Committee, and not re- appoint anyone to serve on the S.H. 121 Task Force. Jeff Connelly was appointed to serve on the Wynnwood Development Committee and act as liaison for the Planning and Zoning Commission. The Solid Waste Committee will have only two members, Perry Schrag and John Marshall. All other positions remain as is. 3.8 Discuss and consider a possible nomination to the Denco Area 9-1-1 District Board of Managers (Council) Following discussion, the consensus of council was not to submit a nomination. Executive Session convened at 9:26 p.m. I 4.0 I EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.071 (2) of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. Bob Hager advised they did not need to discuss B. C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. Reconvene to Open Session at 10: 10 p.m. 4.2 A. Any action as a result of executive session regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. No action. 5 00864:8 June 2, 2008 B. Any action as a result of executive session regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. Not discussed. C. Any action as a result of executive session regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. No action. And with no further business to discuss the meeting was adjourned at 10: 10 p.m. APPROVED: ATTEST: 6