The URL can be used to link to this page

Home My WebLink About11/19/2007 City Council November 19, 1007 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON NOVEMBER 19, 2007 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:01 p.m. on the 19th day of November 2007, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Harris Councilmember Present John Marshall Councilmember Present Joe McCourry Councilmember Present Kirk Milculec Councilmember Present Perry Schrag Mayor Pro-tem Present Joel Marks Councilmember Present And with seven council members present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Friendship Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input- Andy Longo announced he is a candidate for Constable. Announcement of upcoming civic events and activities i- David Swain announced the Christmas activities scheduled for December 1St. The parade is at 5:45, the Christmas in the Park activities at Perryman Park at 7 p.m., and the Christmas Light Spectacular that will run through the holidays. The Christmas tree at city hall will be lit prior to the start of the council meeting on December 3rd. Joan Sveinsson announced that the Friends of the Library are having a book sale on December 1St, and from noon until 2 p.m. that day photos with Santa will be available. On December 13th there is a Nutcracker puppet show. 2.0 CONSENT AGENDA 2.1 Consider approval of minutes of council meeting held November 5, 2007 (McCourry absent) (Wilson) 2.2 Approve council expenditures for September & October 2007 (Council) Motion to approve consent agenda items- Marshall; second by Schrag; motion passed with all ayes except for McCourry who abstained. These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 R v~ November 19, 1007 3.0 REGULAR AGENDA ITEMS 3.1 Discuss and consider approval of a resolution authorizing the city manager to execute a contract with Halff Associates to develop a Community Development Master Plan, and approve a budget amendment ordinance for partial funding using Hotel Occupancy Tax funds (Nelson) Keith Helms, Park Development Manager, addressed the council saying this project is more than just a park master plan, but is a comprehensive document for community development projects that incorporates beautification, art, historical, and cultural elements for the city. The CDC budgeted $50,000 for the project and this request for approval includes use of Hotel Occupancy Tax funds for the remaining costs. Keith introduced Lenny Hughes from Halff Associates who reviewed their plans for this master plan. He said this is a guiding document for future development, which includes recreation, land, facilities, programs, grants, and operating and maintenance for new development projects. When questioned specifically about grants, Lenny explained that they are very competitive and to be a candidate it is best to have such a master plan in place. It was noted that The Colony has a great asset with so many shoreline miles along Lewisville Lake and that feature should be emphasized. Councilmember Marshall asked that as this project moves along, staff should document any inconsistencies or overlapping of projects within the city's new Comprehensive Plan. Keith added that this document will be more detailed than the Comp Plan. Councilmember McCourry stressed to Keith the necessity for the CDC to commit to operating and maintenance costs for new projects they develop. Motion to approve the contract for the Community Development Master Plan, and use of the HOT funds- Harris; second by McCourry; motion passed with all ayes. 3.2 Receive presentation, discuss and take appropriate action concerning a city logo (Baxter) Communications Director Diane Baxter reviewed the previous city logos (2), and several new options that were developed since council last discussed this. Diane stated she sought input from city employees, Senior Center members and Chamber of Commerce members then reviewed the voting results. Mayor Dillard polled the council with the majority choosing Option C, which is the same logo that was recently approved for use on the web site. It was noted that an abbreviated version for use on street signs still needs to be designed, and that the new logo will be phased in as items are repainted or replaced. 2 November 19, 1007 3.3 Discuss and consider approval of a resolution accepting a bid and authorizing the city manager to execute a resurfacing contract for Boyd Road (Eubanks) Public Works Director Steve Eubanks reviewed this project with council by saying the city has an Interlocal Agreement with Denton County stipulating they pay $200,000 of this project and the city will pay the remainder up to $39,000. This will upgrade Boyd Road which runs off of Lebanon to Wynnwood Haven Estates. Motion to approve- Harris; second by Marks; motion passed with all ayes. 3.4 Receive presentations for the future Austin Ranch Fire Station and the future Public Services Complex and provide direction to staff regarding design services (Johnston) Fire Chief Mike Nolen summarized the Austin Ranch fire station portion of this agenda item. The city has 1.5 acres of land located south of S.H. 121 for this station and the next step is to begin the design plans. It will take 14-16 months to complete the design. City Manager Dale Cheatham reminded the council that the city's agreement with the Billingsleys for completion of this station is 18 months after the Austin Ranch population reaches 10,000, which is expected to be around 2011-2012. Councilmember McCourry asked Chief Nolen if he felt the size of the station will be adequate given future development of the area. Chief Nolen said he believes so, especially since the requirements of the fire code (sprinkler systems) will be enforced in the building stages of any commercial buildings. Assistant City Manager Tony Johnston reviewed the existing locations in the city that house work areas for several city departments, and then reviewed the pre- design plans for a Public Services Complex. This facility will be placed in the area of the existing building at One Harris Plaza, utilizing some of an existing football practice area for additional parking. The complex is anticipated to include Public Works, Water Distribution, Fleet Services, Parks and Recreation field offices and storage, and Facilities Maintenance. The needs of all these departments have been assessed and the associated costs for a new complex have been identified. Five design options were presented with Option 2 being the best choice from staff's standpoint. It includes larger service bays for Fleet Maintenance to work on over-sized vehicles, such as fire apparatus. Dale Cheatham advised the council that funds are available for the design of three buildings (includes Police and Court renovations that are already approved) but that he did not anticipate there would be funding available for these two buildings to be built until future budget years. Mayor Dillard polled the council on their priorities for the order for these planned buildings. The consensus was to proceed with Police and Courts first, second would be the Public Services Complex, and last the Austin Ranch fire station. 3 n V: November 19, 1007 Executive Session began at 9:15 .m. 4.0 EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.071 (2) of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. D. Council shall convene into a closed executive session pursuant to Section 551.071 (2) and 551.072 of the TEXAS GOVERNMENT CODE to consult with the city attorney and deliberate regarding the purchase, exchange, lease, or value of real property. E. Council shall convene into a closed executive session pursuant to Section 551.074 of the TEXAS GOVERNMENT CODE to discuss and deliberate the assignment and duties of the city manager. Reconvened to Open Session at 10:25 p.m. 4.2 A. Any action as a result of executive session regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. Not discussed. B. Any action as a result of executive session regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. Not discussed. C. Any action as a result of executive session regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. Not discussed. D. Any action as a result of executive session regarding the purchase, exchange, lease, or value of real property. No action. 4 4 November 19, 1007 E. Any action as a result of executive session regarding the assignment and duties of the city manager. No action. And with no further business to discuss the meeting was adjourned at 10:26 p.m. APPROVED: J Dillard, Mayor V 4 i of The Colony ATTEST: WU~ OF stie Wilson, TRMC, City Secretary o ~ ~ex 5