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Home My WebLink About05/21/2007 City Council ~ ~..t ~~'i.' , May 21, 2007 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON MAY 21,2007 The Regular Session ofthe City Council ofthe City of The Colony, Texas, was called to order at 7:03 p.m. on the 21st day of May, 2007, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Allen Harris John Marshall Joe McCourry Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Councilmember Councilmember Mayor Pro-tern Councilmember Present Present Present Present Absent Absent Absent And with four council members present a quorum was established and the following items were addressed: ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - First United Methodist Pledge of Allegiance to the United States Flag- JROTC Color Guard Salute to the Texas Flag Proc1amations- Recognize JROTC- presented to Colonel White; Public Works Week- presented to Public Works Director Steve Eubanks. Steve introduced employees of the Public Works department. Recognize Community Service Scholarship recipient- Councilmember Harris and Mayor Dillard presented the scholarship award to Stephanie Casper. Citizen Input- Marlin Carpenter, Carl Endres, and Matthew Milliken spoke regarding maintenance and any future development of Ridgepointe Park. Announcement of upcoming civic events and activities 1_ Mayor Dillard announced Perry Schrag and Joel Marks were out of town on business. Terry Gilman provided an update on new solid waste service. Allied Waste will start services on June 4th. New carts will be distributed throughout the city from May 28 through June 1. Information on the changes and the new route map is being sent to residents. The Mayor announced upcoming meeting dates and locations for the Regional Transportation Council of the North Central Texas Council of Governments. I 2.0 I CONSENT AGENDA 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. . ,;~ \." ,,) Li:i. I 0 May 21, 2007 2.1 Consider approval of minutes of council meetings held May 7 and 14, 2007 (Wilson) 2.2 Consider approval of council expenditures for the month of April (Council) 2.3 Consider approval of an ordinance amending the 2006-2007 annual budget to provide an interfund transfer to the Parks and Recreation from the general fund for improvements to community gym (Koo) Motion to approve above consent agenda items- McCourry; second by Marshall; motion passed with all ayes. I 3.0 I REGULAR AGENDA ITEMS (Mayor Dillard announced that agenda item 3.7 would be moved up.) 3.7 Discuss and consider approval of a resolution authorizing the city manger to enter into an Option Agreement with Wynnwood Peninsula Venture for the purchase of 3 acres of land for a future fire station (Johnston) Tony Johnston, Assistant City Manager, reviewed information regarding the Option Agreement with Matthews Southwest. The original area acquired by the city for a future fire station is 1.9 acres. Due to its size, the city has reconsidered this location and is negotiating with Little Elm ISD for the purchase of a larger location. A determination by the school district will not be known until this coming summer. If these negotiations fail, Matthews Southwest has offered an Option Agreement for the purchase of 3.4 acres at a nearby location. Motion to approve- McCourry; second by Marshall; motion passed with all ayes. 3.1 Conduct a public hearing, discuss and consider adopting an ordinance approving a Detailed Development Plan, Site Plan, and amendment for Planned Development 16 (PD-16) commonly known as Tract E, approximately 5.63 acres generally located north of S.H. 121, east of Cascades Court and south of Stone Creek Drive to provide for two hotel sites (Z07-0002, Bateman) Donna Batman, Development Services/Inspections Director presented a detailed development plan and site plan for two hotels. One hotel will be a Marriott Residence Inn and will operate as an extended stay hotel. This hotel will be four stories with 102 rooms. The other hotel will be a Marriott Fairfield Inn. This hotel will also be four stories with 104 rooms and an event center. Donna stated the applicant is requesting modified parking regulations and an amendment to the permitted land uses and development regulations. Donna also stated property owners within 200 feet ofthe subject property had been notified. The public hearing started at 7:42 p.m. Ron Smith with Mayse and Associates Architects gave a presentation to council on the two hotels. Craig Robertson with Jackson-Shaw was also in attendance. Lori Armes stated concerns of the future property owners of The Cascades regarding increased traffic and obstructed views. Councilmember Harris asked 2 7', "" I, .......'. . . ':t ...1 ".> \.J May 21,2007 staff to determine the distance between homes in The Legends and the hotel site. Councilmember McCourry requested staff forward the updated plan to KB Homes. The public hearing was closed at 8:03 p.m. Motion to approve- Harris; second by Marshall; motion passed with all ayes. 3.2 Discuss and consider approval of a retail center site plan for Lot 1, Block 1, of the Potter Addition being 2.3 acres located at the northwest corner of Memorial Drive and Main Street (SP07-0003, Bateman) Donna presented information to council regarding the proposed retail center. Motion to approve with staff recommendations- McCourry; second by Marshall; motion passed with all ayes. 3.3 Discuss and consider approval of a resolution authorizing an annual renewal of the Microsoft Enterprise Agreement with Shi-Government Solutions (Koo) Matthew Johnson, IT Manager, reviewed changes, updates, and pricing information included in the renewal agreement. Motion to approve- Harris; second by Marshall; motion passed with all ayes. 3.4 Discuss and consider approval of a resolution awarding a bid to H-B Construction, Inc. for remodeling the restrooms/locker rooms at Parks and Recreation, and the lobby restrooms at the Police Department (Gilman) Terry Gilman, Environmental/Facilities Manager, stated the current lobby restrooms at the Police Department and restrooms/locker rooms at the Parks and Recreation Center no longer meet ADA requirements. Bid specifications were submitted by three vendors. H-B Construction, Inc. submitted the lowest bid. Councilmember Marshall requested the locker room renovation and gym roof replacement be scheduled for the same time. Motion to approve- Harris; second by McCourry; motion passed with all ayes. 3.5 Discuss and consider approval of a resolution awarding a bid to Kirkland Sales for the purchase of household hazardous waste collection containers (Gilman) Terry explained the containers were needed to safely store household hazardous waste materials until a vendor could properly dispose of them. Councilmember Harris asked for clarification on what types of items would be stored in the containers. Terry stated items such as paint, solvents, household cleansers, and pesticides/herbicides would be stored. Terry also told council the cost ofthe 3 . ! hi' l, ',1 J.J _J May 21,2007 containers would be primarily covered by a grant the city received last year from North Texas Council of Governments. Motion to approve- McCourry; second by Harris; motion passed with all ayes. 3.6 Discuss and consider approval of a resolution authorizing the city manager to enter into a consultant contract with Jacobs Engineering Group, Inc. for traffic and transportation planning and engineering services (Eubanks) Steve Eubanks, Public Works Director, explained the current thoroughfare plan was completed in the late 1990s. Although some modifications have been made, the entire plan needs to be thoroughly reviewed to reflect changes to S.H. 121 and development patterns in and around the city. Motion to approve- McCourry; second by Marshall; motion passed with all ayes. Executive Session was convened at 8:21 p.m. I 4.0 I EXECUTIVE SESSION 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.071 (2) of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. C. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. Reconvene to ODen Session at 9:10 D.m. 4.2 A. Any action as a result of executive session regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. No action. B. Any action as a result of executive session regarding an agreement with the Billingsleys and the City of The Colony concerning development of Austin Ranch. No action. C. Any action as a result of executive session regarding pending litigation between John McDonald and Cheryl McDonald and the City of The Colony. No action. 4 ;\.~'l8)- May 21,2007 And with no further business to discuss the meeting was adjourned at 9: 11 p.m. ATTEST: eLL Ill' :}/I - '-'-'- ,~.2c>-- Christie Wilson, TRMC, City Secretary -- APPROVED: hn Dillard, Mayor ity of The Colony 5