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Home My WebLink About02/20/2007 City Council February 20, 2007 Regular Session " 4; ") ~:. -- u<:tuv I MINUTES OF REGULAR SESSION OF COUNCIL HELD ON FEBRRUARY 20, 2007 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 20th day of February 2007, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Allen Harris John Marshall Joe McCourry Kirk Mikulec Perry Schrag Joel Marks Mayor Councilmember Councilmember Councilmember Councilmember Mayor Pro-tern Councilmember Present Present Present Present Present Present Present And with seven council members present a quorum was established and the following items were addressed: 2.2 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - First United Methodist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input- none Announcement of upcoming CIVIC events and activities 1_ Mayor Dillard announced the upcoming The Colony Works Citizen Academy. Alice Ruffe introduced the Senior Scholarship recipient Nicole Kelly. Alice said that the $1,000.00 award was made ossible b funds raised at the craft fair. CONSENT AGENDA Consider approval of minutes of council meetings held February 5, 2007 (Kelly) Consider approval of council expenditures for the month of January (Council) Consider approval of a resolution authorizing the mayor to enter into a Second Amended and Restated Economic Development Incentive Agreement between the City of the Colony and Jackson Shaw/Cascades Limited Partnership (TerraIl) Consider approval of a resolution opposing House Bill 651 and advocating the repeal of the Gas Reliability Infrastructure Program (GRIP) (Sparkman) I 2.3 2.4 I 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1'1 .. io..... Jo February 20,2007 Regular Session Motion to approve above consent agenda items- McCourry; second by Marshall; motion passed with all ayes. Ma or Dillard moved item 4.1 forward in the a enda. 4.0 WORK SESSION 4.1 Discuss and consider giving staff direction regarding the backflow program as it relates to residential devices, inspections and testing, fees, and the meter replacement program. I Mayor Dillard stated that a request had been made to postpone this item. Motion to table this item for a separate work session to allow adequate community input and enough time to adequately address the issues, and to allow the city manager to determine a date within the next two weeks for thf work session to be held- McCourry; second- Mikulec; motion passed with all ayes except for Dillard and Marshall who voted no. I 3.0 I REGULAR AGENDA ITEMS I 3.1 Discuss and consider authorizing a resolution required for ChurchhiII Residential, Inc. to apply to the Texas Department of Housing and Community Affairs for funding for a senior living community to be built in The Colony (Hager) City Attorney Michael Halla explained to the council that by authorizing Churchill Residential to apply for funding, the city does not incur any liability in the matter. He added that such action will prevent the city from applying for these funds at a later date. Mayor Dillard requested an Executive Session on this item at 7:15 p.m. Council reconvened to open session at 7:30 p.m. I Brad Forslund, representative of Churchill Residential, told the council that they have built several similar independent living communities in the Metroplex over the past five years. He said they plan on 145 one and two-bedroom apartment type units, with a requirement that at least one of the tenants per unit be age 55 or older. No children will be allowed to live on site. One year leases will be required. He added that this is not an assisted living facility. They will offer social activities, a fitness center, catered meals, and space for community activities. Mr. Forslund told the council that they selected The Colony because it fit the criteria recommended by their market research, and that this type of facility is needed between Lewisville and PIano. When questioned specifically about financing, Mr. Forslund said the dollars available through the Texas Department of Housing and Community Affairs will serve as a second mortgage with low interest and a long-term payment period. February 25th is the deadline for them to submit a council resolution as part of the application process. Citizen Mike Lynch spoke in favor of the project. Motion to approve- Marshall; second by Mikulec; motion passed with all ayes. 3.2 Discuss and consider approval of a resolution authorizing the purchase of two (2) trucks from Gunn Chevrolet, as approved in the 2006/2007 budget I 2 February 20, 2007 Regular Session with pricing available through Buy Board, an Interlocal Cooperative Purchasing Agreement (Sparkman) of "") , c<tu i I Motion to approve- Marshall; second by Marks; motion passed with all ayes. 3.3 Discuss and consider approval of resolutions authorizing the purchase of one (1) truck from Henna Chevrolet and one (1) van from Gunn Dodge, as approved in the 2006/2007 budget with pricing available through Buy Board, an Interlocal Cooperative Purchasing Agreement (Sparkman) Motion to approve- Marks; second by Marshall; motion passed with all ayes. 3.4 Discuss and consider approval of a resolution authorizing the purchase of one brush truck from Martin Apparatus, as approved in the 2006/2007 ... budget with pricing available through Buy Board, an Interlocal Cooperative Purchasing Agreement (Nolen) Fire Chief Mike Nolen told the council that this item is the same as one that council previously approved with a different vendor. Since that time, staff learned that they could purchase the cab, chassis, and other related equipment from one vendor, rather than several as was previously proposed. Chief Nolen explained this will simplify warranty issues by having only one vendor to deal with. I Motion to approve- Harris; second by Marshall; motion passed with all ayes. 3.5 Discuss and consider approval of a resolution authorizing the city manager to enter into a construction services contract with Red River Construction for improvements at Office Creek Pump Station and Well Site #1 (Scruggs) City Engineer Gordon Scruggs reviewed the construction plans at Office Creek Pump Station. The project includes the purchase and installation of a new pump/motor unit for pump #1, the refurbishment and reinstallation of the pump/motor unit for pump #3, and the work necessary to furnish and install a welded butt strap on the discharge header. At Well Site #1 the concrete around the ground storage tank will be repaired and a distribution meter vault will be constructed. Councilmember Harris questioned the reason for the difference between what the consultant originally estimated for costs and the prices on the bids. Ed Motley with Chiang, Patel & Yerby advised council that current market conditions have driven up the cost of labor and materials since the original estimate was prepared. Motion to approve- Marshall; second by Harris; motion passed with all ayes. I 3.6 Discuss and consider approval of a resolution authorizing payment to the City of CarroIlton for The Colony's portion of the construction of Segment 4 of The Colony, CarroIlton and LewisviIle Water Transmission Line (Scruggs) 3 : l '{ ; ,-, :1:.,-.,)0 February 20, 2007 Regular Session Gordon Scruggs advised this is the final segment of the new water transmission line. He estimated that it will take a year to complete construction plus another six to eight weeks for it to be in operation. I Motion to approve- Harris; second by Marks; motion passed with all ayes. 3.7 Discuss and consider approval of a resolution authorizing an engineering services contract with Chiang, Patel & Yerby, Inc. for an Aquifer Storage Recovery Water Well at Well Site #3 (Scruggs) Gordon Scruggs advised this project includes a preliminary study, design, bid and construction phase services. The preliminary study and special services for permitting will have an initial fee of $37,509.00. This amount covers evaluating the site and recharge process, evaluating the existing chlorine and ammonia systems, and to develop a cost benefit analysis. After comple6.on the results of the study will be presented to council before the design phase is authorized to begin. The total contract amount with Chiang, Patel and Yerby, Inc. plus contingency is $380,000.00. Assistant City Manager Tony Johnston told the council that the total amount was requested at one time for expediency. Citizen Mike Lynch asked whether well #3 will be down during the summer months. Tony added that if it becomes necessary the city can purchase additional water. Motion to approve with the stipulation that staff proceed through the initial permiUing and expend $37,509 and come back to council before proceeding within this contract- McCourry; second by Harris; motion passed with all ayes. I I 5.0 I EXECUTIVE SESSION 5.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. B. Council shall convene into a closed executive session pursuant to Section 551.071 (2) of the TEXAS GOVERNMENT CODE to consult with the city attorney regarding an agreement with the BiIlingsleys and the City of The Colony concerning development of Austin Ranch. Executive Session was not held. And with no further business to discuss the meeting was adjourned at 8:45 p.m. J Dillard, Mayor ity of The Colony I 4