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HomeMy WebLinkAbout01/18/2005 City Council OUgl04 January 18, 2005 Special Session I MINUTES OF SPECIAL SESSION OF COUNCIL HELD ON JANUARY 18, 2005 The Special Session ofthe City Council, Community Development Corporation (CDC), and Cultural Arts Board of the City of The Colony, Texas, was called to order at 6:35 p.m. on the 18th day of January, 2005, at City Hall, 6800 Main St., The Colony, Texas, with the following roll call: '" City Council: John Dillard Mayor Present Allen Harris Councilmember Absent Scott Ward Councilmember Present Joe McCourry Mayor Pro-Tem Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present CDC: Susan King President Present John Sanders Vice-President Present Richard Boyer Member Present I Bunker Hill Member Present Sue Walden Member Present Vicki Briggs Member Present Don Beckel Member Present Cultural Arts Board: Cyndi Parker Member Absent Dick Ledesma Member Present Neal Whitmore Member Present Cynthia Shailer Member Present Joan Lux Member Present Christi Martin Member Present Civic Building Committee: Rob Bauman Member Present and with a quorum established by each membership, the following was discussed: Council will meet with the Community Development Corporation Board of Directors, the Cultural Arts Board, members ofthe Civic Building Committee and city staff regarding plans, I location and funding of the civic center building project and provide direction to staff. 008105 January 18, 2005 Special Session Mayor Dillard called the meeting to order and Dale Cheatham, City Manager, gave an overview of the project and past discussion. The current proposal is to relocate the site of a proposed Civic Centre from North Colony Blvd. to the 5 Star complex with CDC assisting with the funding. Mr. Cheatham explained that the City has a possible $1 million in bond funds available, CDC has committed to $80,000 for furniture and an additional $500,000 ifthe site is relocated. CDC has also agreed to an additional $150,000 dependant on the Cultural Arts Board matching the amount with their donation of $150,000. Art Phelps, architect, distributed a revised building plan layout which met with approval. Mr. Phelps explained that space would be limited if the site remained on North Colony Blvd. with no possible expansion. The cost of the new site at 5 Star would increase since foundation preparation and utilities would have to be established. The building at 5 Star, 8,000- 10,000 square feet initially, would be of higher quality in keeping with its surroundings and could be expanded an additional 37,000 square feet. Mr. Phelps added that there would be a considerably larger parking area at 5 Star. Other points made were that North Colony Blvd. would be unable to handle the additional traffic created and the 5 Star site would be more accessible to traffic with a higher visibility and could in effect create an "entertainment district", It was determined that the building would be multi-purpose with an emphasis on the Arts. Mayor Dillard added that a construction management team would be selected after Council interviews two or three firms. There was some concern noted regarding funding maintenance and operation of the new facility. Mr. Cheatham explained that there would be adequate "seed" money from the General Fund for the first year. Hopefully enough revenue will be created to repay the General Fund. The Civic Building Committee consists of members from staff, Council, CDC and the Chamber of Commerce. It was decided to add two members from the Cultural Arts Board to the committee to represent needs designated for the Arts. Mr. Cheatham posed the question to the Cultural Arts Board as to when the matching funds of$150,000 could be raised. Christi Martin projected funds would be available in approximately one year. The decision was made to move forward with the building based on current funding. The additional funding raised will be used for amenities and improvements. With no further discussion, the meeting was adjourned at 8:20 p.m. APPROVED: ~8jQ ~hn Dillard, Mayor ity of The Colony ATTEST: ~~ ' /";,, ./ ~. ~ '. U ;cd ~ /J ~ J.-f'A../ 1/...< ~ Ru nn Devlin ,~c1as Manager