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Home My WebLink About12/06/2004 City Council ÜUB08u MINUTES OF SPECIAL EXECUTIVE SESSION OF COUNCIL I HELD ON DECEMBER 6, 2004 The Special Executive Session of the City Council ofthe City of The Colony, Texas, was called to order at 6:08 p.m. on the 6th day of December 2004, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Harris Councilmember Present Scott Ward Councilmember Present Joe McCourry Mayor Pro-tern Present (arrived 6:40) Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present (arrived 6:35) And with five council members present a quorum was established and the following items were addressed: 1. Council will interview applicants for appointments to advisory boards I Council met with two applicants for Planning & Zoning Commission and two applicants for Economic Development Corporation (4A) in Executive Session. Council took no action following the interviews during this Special Session. And with no further business to discuss the meeting was adjourned at 7:30 p.m. ATTEST: ~YJ) ~~~AJ- t~ j'4~ istie Wilson, TRMC, City Secretary I OU8U8 December 6, 2004 MINUTES OF REGUALR SESSION OF COUNCIL HELD ON I DECEMBER 6, 2004 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:06 p.m. on the 6th day of December 2004, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Harris Councilmember Present Scott Ward Councilmember Present Joe McCourry Mayor Pro-tern Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present And with seven council members present a quorum was established and the following items were addressed: 11.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Friendship Baptist Church- Tony Burrell I Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input-none Announcement of upcoming civic events and activities 1_ Receive report from Parks and Recreation department on recent tournament at Five Star. Pam Nelson, Parks Director, advised council of three recent tournaments held at Five Star Park. She noted the actual funds raised for all three, as well as projections on the economic impact of having these events in our city. I 2.0 I CONSENT AGENDA I 2.1 Consider approval of minutes of council meetings held November 15th and 29th, 2004 (Wilsonffienton) 2.2 Consider approval of canceling the December 20, 2004 city council meeting (Council) 2.3 Consider approval of council expenditures for September/October (Council) 2.4 Consider approval of the resignation of Lori Hill from the Cultural Arts Board (Council) 2.6 Consider approval of an ordinance amending Chapter 17 of the Code of Ordinances by adding Section 17-7 Roadway Impact Fees (Persaud) I 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 UUgU~, . December 6, 2004 2.8 Consider approval of an ordinance amending the municipal budget for the purpose of purchasing intoxilyzer equipment and related contractual services (Clark) 2.9 Consider approval of a change order to the construction contract for Aeration Tower improvements (Scruggs) Motion to approve the above consent agenda items- McCourry; second by Bayliss; motion passed with all ayes. Item 2.5 was pulled from the consent agenda by Councilmember Schrag for discussion. 2.5 Consider approval of a resolution authorizing a construction contract for ammonia and chlorine system improvements at three water well sites (Scruggs) Councilmember Schrag confirmed with city engineer Gordon Scruggs that these improvements to the water well sites will improve the taste and smell of our drinking water. Motion to approve- Schrag; second by Harris; motion passed with all ayes. 2.7 Consider approval of a resolution denying rate increase request by CoServe Gas (Sparkman) Item 2.7 was pulled from the consent agenda by Mayor Dillard at the request of staff due to receiving an extension until January 2005 to deny this request. This item was not addressed. 13.0 I REGULAR AGENDA ITEMS I 3.1 Discuss and consider approval of a resolution approving a ground lease agreement and development agreement with Marine Quest, Inc. for the development and operations of Hidden Cove Park (Nelson) Pam Nelson stated that this item is a result of advertising for Request For Proposals for a marina at Hidden Cove Park. Four proposals were received which the Hidden Cove Park Committee narrowed to two companies that are interested in taking over operations of the park as well building a marina. Members of the committee appointed by Mayor Dillard are Pam Nelson and Sam Fitzgerald (P&R), Allen Harris and Joe McCourry (council), Sue Walden (4B), Brian Wade (P&Z), and purchasing agent Bob Sparkman. After visiting other sites developed by the companies being considered, the committee selected Marine Quest as their first choice. Pam introduced Dwight Bosworth with Marine Quest who briefed council on the plans for the park. He advised existing parking areas will be left in tact, that JT's will move to another building for their rentals and concessions, additional RV sites will be added, shelters will be upgraded, a lodge is planned as well as a conference center, and also plans to expand the RV and dry boat storage facility. He also added that boat lifts will be available to rent or purchase. The Corps of Engineers and the City of The Colony must approve any structures or material improvements prior to construction. The Corps of Engineers must approve the development plan and ground lease agreement as well as the city. 2 UOgU? December 6, 2004 Approval is expected from the Corps for a transition of the management in January 2005. I Councilmember Bayliss asked about the marketing strategy. Mr. Bosworth advised they do radio advertising, mass mailings, newsletters and billboards. Councilmember Marks confirmed that the lease agreement is twenty-five years, that includes a ten-year development plan. He also asked what arrangements for the current employees have been made. Pam advised the employees will become employees of Marine Quest with equivalent of salary and/or benefits with a one- year contract. Councilmember Schrag voiced his concern over a lack of detail regarding the planned improvements, specifically the sandy beach and rustic lodge, in the developer's agreement. Discussion followed regarding the lack of examples such as photos of other locations for council to view. Pam will forward copies of photos taken during their tours to council members. The attorney representing Marine Quest addressed council by saying that both agreements were drawn up by The Colony's city attorney, and in fact are flexible which, in his opinion, is a benefit to the city. Motion to approve as presented- Ward; second by Harris; motion passed with all ayes except for Schrag and Marks who voted no. 3.2 Discuss and consider approval of a resolution approving the agreement for concessions and installation of a laser tag facility at BB Owen Park (Nelson) I Pam Nelson reviewed with council the location for the proposed laser tag facility and introduced Howard Hull who gave council an overview of the plans for the laser tag/park area, including opening the concession stand for softball games. His partners in this project brought in laser tag equipment and demonstrated it for council. He advised that the term "laser" is not really accurate- the system is actually infa-red and completely harmless. Mr. Hull added that there will be staff on site who are certified in first aid, and there will also be an ATV on the property to transport guests if necessary. He hopes to have the facility ready for use by January 1, 2005. Motion to approve- Harris; second by Marks; motion passed with all ayes. 3.3 Discuss and consider a resolution adopting a citywide Master Plan and Modeling of Water System and Well Feasibility Study as prepared by Chiang, Patel & Yerby, Inc. (Scruggs) Item 3.3 was pulled from the agenda by Mayor Dillard at the request of staff to allow more time for council to review the study. This will be placed on a future agenda. 3.4 Discuss and consider a request for approval of a site plan for Austin Ranch I Town Center I, Lot 3R, Block B, Parks of Austin Ranch Addition, south of Windhaven Parkway at the intersection of Saintsbury Drive West and Sumner Street (Persaud) 3 UU8U..i" December 6, 2004 Planning Director Harry Persaud reviewed the location of this 2.5 acre tract of land. He introduced Lucillo Pena with the Billingsley Co. who advised this development will be mixed use, having fifty-four lofts and/or townhomes, retail, - restaurant and office space. He added that fire sprinklers will be installed in all areas. Discussion on whether a fire truck could make a turn in a planned driveway resulted in an agreement to remove one adjacent parking space and make a wider drive. Motion to approve with the stipulation to widen the driveway and including all stipulations recommended by P&Z- Harris; second by McCourry; motion passed with all ayes. 3.5 Discuss and consider a request for approval of a site plan for Lake Park Plaza, Lot 17R, Block 6, Garza-Little Elm Estates located on Main Street north of Lake Highlands and south of Lake Park (Persaud) Harry Persaud advised this site plan is for a one-half acre lot on the west side of Main Street that is currently vacant. The building proposed is 7,020 square feet for retail, office and storage use. It was explained that P&Z has recommended that rather than the developer installing a masonry wall between this property and the adjacent residential area, as is required by the city's zoning, that live screening be used. This is due to the city having a utility easement along that property line. This item will be presented to the Board of Adjustment on December 15,2004 for approval. Motion to approve- Bayliss; second by Marks; motion passed with all ayes. 3.6 Consider appointments/reappointments to the following advisory boards (Council) Mayor Dillard asked each council member to state their choices for the open/expiringie~on each ofthe following boards: Planning & Zoning Harris: KirkMikulec, Brian Wade, Michael Barrett, Jeff Connelly , . Ward- Kirk Mikulec, Michael Barrett, Jeff Connelly, Dennis Howard McCourry- Kirk Mikulec, Brian Wade, Michael Barrett, Jeff Connelly Bayliss- Kirk Mikulec, Brian Wade, Jeff Connelly, Rick Casterline Schrag- Bill Jamme, Kirk Mikulec, Brian Wade, Michael Barrett Marks- Bill Jamme, Kirk Mikulec, Brian Wade, Rick Casterline Dillard- Bill Jamme, Kirk Mikulec, Brian Wade, Michael Barrett Motion to approve the four applicants with the most votes (Kirk Mikulec, Brian Wade, Michael Barrett, Jeff Connelly)- Harris; second by McCourry; motion passed with all ayes. Economic Development Corporation (4A) All council members voted for Bo Trosper and Kevin Green. Motion to approve Bo Trosper and Kevin Green- Schrag; second by Bayliss; motion passed with all ayes. 4 --.. UOO'J:'. (,¡ "' ,.'. "-- December 6, 2004 Community Development Corporation (4B) Marks- Vicki Briggs, Sue Walden, Susan King I Schrag- Vicki Briggs, Sue Walden, Susan King Bayliss- Vicki Briggs, Sue Walden, Susan King McCourry- Vicki Briggs, Sue Walden, Susan King Ward- Vicki Briggs, Susan King, Rita Webster Harris- Sue Walden, Susan King, Rita Webster Dillard- Vicki Briggs, Sue Walden, Susan King Motion to approve the three applicants with the most votes (Vicki Briggs, Sue Walden, Susan King)- McCourry; second by Marks; motion passed with all ayes. Cultural Arts- Motion to appoint Joan Lux- Bayliss; second by Harris; motion passed with all ayes. Technologies- no new applicants to consider Board of Adjustment- no new applicants to consider 14.0 I EXECUTIVE SESSION I 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the Local Government Code to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. I Executive Session not convened. And with no further business to discuss the meeting was adjourned at 9: 10 p.m. APPROVED: ~ ~gJ£J Jooot>illard, Mayor City\fThe Colony ATTEST: (1 / .. /{J~ J- ~L LJA L-~~ hristie Wilson, TRMC, City Secretary I 5