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Home My WebLink About11/01/2004 City Council November 1,2004 OU8074 MINUTES OF REGULAR SESSION OF COUNCIL I HELD ON November 1, 2004 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 1st day of November 2004, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Harris Councilmember Present Scott Ward Councilmember Present Joe McCourry Mayor Pro-tern Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present And with seven council members present a quorum was established and the following items were addressed: ¡ 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order I Invocation - First Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Proc1amations- none Presentations to Captain Mike Carroll - Chief Joe Clark made a presentation to Captain Mike Carroll for 25 years of service to the City. Citizen Input-none Announcement of upcoming civic events and activities 1 - Pam Nelson recognized the Lakeside Arts Foundation for their volunteer work for the Hidden Cove Park Haunted Hay Ride. Mayor Dillard reminded everyone that November 2, 2004 is Election Day and on Saturday November 6, 2004, there will be a Veteran's Day celebration at Five Star Park at 10:30 a.m. I 2.0 I CONSENT AGENDA I 2.1 Consider approval of minutes of council meetings held October 18 and October 25, 2004 (Wilson) 2.2 Consider approval of a resolution authorizing the mayor to execute a Statement of Agreement between the American Red Cross and the City of The Colony (Nolen) 1 These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. I 1 008075 November 1, 2004 2.3 Consider approval of transfer of funds for accounting purposes (Koo) 2.5 Consider approval of a resolution authorizing the city manager to execute an interlocal agreement with Denton County for Library services (Sveinsson) 2.7 Consider approval of a correction for the funding of the engineering services contract for the Final Design of Water System Improvements at Wynnwood Peninsula (Scruggs) Motion to approve the above consent agenda items- McCourry; second by Schrag; motion passed with all ayes. Councilmember Marks pulled item 2.4 for discussion. 2.4 Consider approval of a resolution authorizing the city manager to execute a contract for the purchase and installation of street lights along the median of South Colony Boulevard (Eubanks) Councilmember Marks questioned why the price for the lights was more expensive than the price for the lights on Paige Road. Ken Leverich explained to the council that the same types of lights would be used on South Colony Blvd., but the engineering and installation part of the South Colony light project would be more difficult and result in a higher price for the project. Mr. Leverich also advised all future maintenance will be handled by Oncor. Assistant City Manager Tony Johnston stated the installation cost on the Paige Rd. project was included in the road construction contract and the city paid for the lights separately. The installation and lighting costs for the South Colony Blvd. project are included together in this contract. However, the City is paying the same amount for the lights. Mayor Dillard asked if the new lights on South Colony would be straight, unlike several on Paige Road. Mr. Leverich stated that the lights on South Colony would be secured on a different type of base and less likely to move. Motion to approve- Marks; second by Harris; motion passed with all ayes. Councilmember Harris pulled item 2.6 for discussion. 2.6 Consider approval of the resignation of Rob Bauman from the Board of Adjustment (Council) Councilmember Harris thanked Rob Bauman for his ten years of service to the City and the Board of Adjustment. Councilmember Marks also thanked Mr. Bauman for his service. Mayor Dillard said the City Secretary would write a letter of appreciation to be signed by the council. Motion to approve- Harris; second by Bayliss; motion passed with all ayes. 2 OU8076 November 1, 2004 I 13.0 I REGULAR AGENDA ITEMS I 3.1 Discuss and consider approval of a resolution authorizing the city manager to sign an architectural contract for a proposed Civic Center (Nelson) Pam Nelson, Community Services Director, gave a presentation to the council on the proposed new 7,500 sq. ft. Civic Center. The presentation included a detailed preliminary layout of the proposed building and where it would be located on North Colony Blvd. west of the Senior Center. Ms. Nelson also explained the funding for the project included $1 million of remaining bond money allocated by the council. In addition, $100 thousand would come rrom the accrued Hotel Occupancy Tax funds. The CDC Board also allocated $80 thousand to purchase furnishings for the building. Ms. Nelson also advised the council that a preliminary agreement has been reached with LISD to utilize some of their adjacent property to add additional parking for the proposed center. Art Phelps with Architects Phelps Wood, also made a presentation to the council further explaining the preliminary plans of the Civic Center. Councilmember Ward questioned the layout on the property and how users of the I building would be able to navigate the building if several different groups were using the building at the same time. Mr. Phelps explained that the building plans were preliminary and the item would be coming back to council once the [mal plans were complete. Councilmember Ward also asked why the price per square foot had increased so much since the last time the plan was presented. Mr. Phelps explained that the price for steel and concrete has risen substantially since the plan has been presented. Councilmember Schrag expressed opposition to the project for several reasons. These included financial, design and location of the project. Councilmember Marks also expressed concerns with the location and annual operation and maintenance cost estimates. Councilmember Marks expressed concerns on how the. project would be managed. Mr. Phelps advised one option would be that a project or construction manager be utilized to control costs. There is not a project manager budgeted, but that might be a way for the city to save money on the project. City Manager Dale Cheatham, explained to the council how the city would cover expenses if council decides to build the building. Mr. Cheatham also stated that the council's intention was to use a project manager and that if this architectural I agreement is passed, staff would be bringing a proposal to council for a project manager for construction of the civic center. Mr. Cheatham stated this cost would be covered by the general fund, fund balance. Art Phelps explained to the 3 008077 November 1,2004 council how a construction manager could benefit the city by managing the project. Councilmember Ward asked if the Economic Development Corporation (EDC) could oversee the project so the city would not have to add more staff. Mr. Cheatham told the council that the EDC could oversee the project. Citizen Input 1. Steve Parsons-Asked the council to table the project until there was more money available for the project. 2. Don Brody-Told the council most people wanted the money to go towards city needs such as streets and water and not wants like a civic center. 3. Rob Bauman-Executive Director of the Chamber of Commerce- Said the city needs this facility to attract business and meet citizen needs. 4. Jeff Connelly- Stated the proposed building doesn't fit the needs of the arts and the design should be put out in an RFP. 5. Christi Martin- Stated the city needs this building and encouraged the city to approve the proj ect. 6. Neil Whitmore- Stated the building is good for the city and would bring in business. Councilmember McCourry stated that he is on the design committee for the Civic Center and the city needs a place for people to meet. He said the committee has looked at all aspects of the project. He also stated there are several local civic centers that cover the costs of maintaining the buildings. Councilmember Marks again expressed concerns on the location of the building, and wanted more information on attendance for the facility. City Attorney David Dodd reminded the council the item up for discussion was to approve a design services agreement and not discussion on the location of the building. Motion to table to the first meeting in December- Marks; second Schrag; motion failed with the following vote: Yes -Marks, Schrag, No- Harris, Ward, McCourry, Bayliss Motion to approve as presented- McCourry; second Ward; motion passed with the following vote: Yes- Harris, Ward, McCourry, Bayliss No- Marks, Schrag, Dillard 4 _..-._~. 008078 November 1,2004 14.0 I EXECUTIVE SESSION I I 4.1 A. Council shall convene into a closed executive session pursuant to Section 551.071 of the Local Government Code to consult with the city attorney regarding pending litigation between the City of Frisco, North Texas Municipal Water District and the City of The Colony. This item not addressed. And with no further business to discuss the meeting was adjourned at 8:32 p.m. APPROVED: \).~.~Q:M) ~hn Dillard, Mayor ity of The Colony ATTEST: I ., tthew D. Denton, Deputy City Secretary I 5