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Home My WebLink About02/02/2004 City Council February 2, 2004 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON FEBRUARY 2, 2004 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 2nd day of February 2004, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Hanis Councilmember Present Scott Ward Councilmember Present Joe McCourry Councilmember Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present And with seven present a quorum was established and the following items were addressed: ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation- Van Monison Pledge of Allegiance to the United States Flag Salute to the Texas Flag Oath of Office- Christie Wilson, Interim City Secretary (Mayor) Presentation to the city of American flag used at Veteran's Memorial Ceremony- Dewey Fambry and A1 Garcia made a presentation to the council of the American flag that was used during the Veterans Memorial Dedication, as well as plaques, photo albums and certificates. Mr. Fambry advised the case containing the folded flag is also a time capsule containing a DVD of the ceremony and asked that the case be displayed at city hall. Mr. Fambry also stated there were 30 slots available for bricks at the Veterans Memorial. He advised council that the local veterans had collected $1,500 toward the cost of bringing the "Moving Wall" to The Colony and encouraged council to support this effort. Citizen Input- Glen Glasscock introduced himself as a candidate for Denton County Sheriff, and Joyce Fulco asked council for a copy of a graph presented at the last council meeting regarding wastewater transport costs. Announcement of upcoming civic events and activities ~ Mayor Dillard announced the next council meeting date would change due to President's Day being a city holiday and asked if there were any conflicts for council members. 12.0 I CONSENT AGENDA 2.1 Consider approval of the minutes of the council meetings held January 19, 2004 (Wilson) t These items are strictly public service announcements. No action wil] be taken and no direction wi]l be given regarding these items. I February 2, 2004 Motion to approve as written- Schrag; second by McCourry; motion passed with all members voting aye. -- 2.2 Consider approval of an ordinance amending the Code of Ordinances, Chapter 12, Municipal Utilities and Services, regarding a correction of water and sewer rates and repealing a previous ordinance (Koo) Motion to approve- Schrag; second by McCourry; motion passed with all members voting aye. 2.3 Consider approval of an ordinance authorizing the city manager to sign an agreement with TxDOT regarding the construction, maintenance, and operation of safety lighting on SH 121(Leverich) Motion to approve- Schrag; second by McCourry; motion passed with all members voting aye. 2.4 Consider acceptance and award of bid to J&J Sprinkler and Landscape for park improvement projects in the amount of $193,548 and approval of an ordinance authorizing the city manager to sign a contract authorizing same (Sparkman) Council member Bayliss asked for this item to be pulled and asked Sam __ Fitzgerald to review the improvements. He advised the CDC would be funding improvements to five parks including BB Owen softball field parking and sidewalks, Bill Allen playground area, Can'/Chapman and Dave Cowan parks will add pavilions, and Scout park will add a concrete area under the picnic tables and a shade structure. Motion to approve-Bayliss; second by Marks; motion passed with all members voting aye. 2.5 Consider approval of a change order to the construction contract for the Paige Road widening project (Scruggs) Motion to approve- Schrag; second by McCourry; motion passed with all members voting aye. 2.6 Consider approval of an ordinance amending Chapter 2 of the Code of Ordinances dissolving the Telecommunications Board(Council) Motion to approve- Schrag; second by McCourry; motion passed with all members voting aye. 2.7 Consider approval of an ordinance amending the 2003-2004 municipal budget, transferring the fund balance from the Telecommunications Fund to the General Fund and the remaining budget from the Telecommunications Fund to the Information Technologies Department of the General Fund (Koo) 2 February 2,200,1 Motion to approve- Scbrag; second by McCourry; motion passed with all members voting aye. 2.8 Consider approval of resolution expressing official intent to reimburse costs of projects (Koo) Motion to approve- Schrag; second by McCourry; motion passed with all members voting aye. 13.0 I REGULAR AGENDA ITEMS 3.1 Consider approval of an ordinance amending the Code of Ordinances by amending Chapter 2 Administration, Article II Boards and Commissions by adding Division 2 Technologies Board (Council) Council member Schrag questioned whether creating this board was the best decision, adding that perhaps technology issues should be dealt with on a case-by- case basis. Council member Harris said he would like to see this board created and used to continually research new technology, and possibly to review related projects recommended by city staff. He added he would like to see the following changes in the proposed ordinance- 5 members rather than 7, not a voting board, and 2-year terms. Also, he suggested that 2-201. (4) be reworded to say that once a member's term expires and no replacement has been named, then a vacancy occurs. Council member McCourry agreed with the creation of this board and suggested the wording be changed that this board report to the council. Motion to table this item and bring back a new ordinance with revisions- Harris Council member Schrag added he would like to define "experts". Mayor Dillard asked Mr. Harris and Mr. Schrag to meet and come up with qualifications for membership to be included in a new ordinance. Motion was seconded by Bayliss; all members voted to table this item except for Schrag who voted no. 3.2 Consider adopting resolution approving the proposed Volunteer Policies providing guidelines for taping and broadcasting special city and community events (Koo) Rebecca Koo, Finance Director, explained the proposed volunteer policies to council. Council member Ward suggested the Volunteer Coordinator be a city staff member who would be responsible for the equipment. Council member Harris said he would still like to use volunteers for special events if available. Considerable discussion followed among council members about responsibility for the equipment and procedures for turning equipment back in. Motion to table this item to the next council meeting in order to re-word the policies- McCourry; second by Ward; motion passed with all members voting aye. 3 February 2, 2004 4.0 1 EXECUTIVE SESSION Executive Session began at 8:10 p.m. 4.1 A. City Council shall convene into a closed executive session pursuant to Section 551.071 to consult with the city attorney regarding contract between th~~ City of Frisco, North Texas Municipal Water District and the City of The Colony. B. City Council shall convene into a closed executive session pursuant to Sections 552.072 property acquisition and 552.076 security personnel and devices of the Texas Government Code to consider appropriate location of public safety security facilities or devices and possible site acquisitions to implement such public safety and security facilities or devices. Executive Session concluded at 9:27 p.m. and council RECONVENED into regular session. 4.2 Consideration of any appropriate action to be taken as a result of the Executive Session. A. Contract between the City of Frisco, North Texas Municipal Water District and the City of The Colony. Council member McCourry made the following motion on this item: "I move the city attorney take appropriate legal action against any third parties for the collection, transfer and disposal of wastewater treatment for and on behalf of the City of The Colony';' second by Bayliss; motion passed with all members voting aye. B. Location of public safety security facilities or devices and possible site acquisitions to implement such public safety and security facilities or devices. No action taken on this item. 3.3 Discussion and consider approval of city participation in a study by North Texas Municipal Water District regarding regionalization of Stewart Creek and Panther Creek wastewater plants (Johnston) Discussion on this item was delayed until after the Executive Session. Motion to table this item- Schrag; seconded by Harris; motion passed with all members voting aye. 4 O07954 February 2, 2004 And with no further business to discuss the meeting was adjourned at 9:30 p.m. APPROVED: J~n Dillard, Mayor ATTEST: iff-luistie Wilson, TRMC Interim City Secretary