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Home My WebLink About01/19/2004 City CouncilJanuary 19, 2004 MINIJTES OF REGULAR SESSION OF COUNCIL ItELD ON JANUARY 19, 2004 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:00 p.m. on the 19th day of January 2004, at City Hall, 6800 Main Street, The Colony, Texas, with the following roll call: John Dillard Mayor Present Allen Harris Councilmember Present Scott Ward Councilmember Present Joe McCourry Councilmember Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Absent Joel Marks Councilmember Present And with six present a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation Councilmember Lynda Bayliss Pledge of Allegiance to the United States Flag Salute to the Texas Flag Proclamation for Asian Ltmar New Year- Grace McDermott, President of the U.S. Pan Asian American Chamber of Commerce, Southwest Region was present to receive the proclamation. She thanked the mayor and wished everyone a very happy new year 4067...the year of the monkey. Rob Bauman, executive director of The Colony Chamber of Commerce presented Ms. McDermott with a Certificate of Achievement and a lapel pin, making her an honorary Ambassador. Proclamation recognizing Martin Luther King, Jr. Day - Mayor Dillard read the proclamation which will be displayed in the lobby of City Hall. Presentation by JT's recognizing businesses/Christmas event at Hidden Cove Park Tonie and Joe Watson recognized the sponsors who participated in the Lights in the Park Event at Hidden Cove Park. Winners were: 3rd Place - Laser Hair & Skin Solutions; 2nd Place North American Title; 1st Place - Frisco Vacuum. Citizen Input- Vene Wright, 5932 Madison, asked why the city became responsible for services in the Eastvale area and for an explanation of the charge on her water bill of $2.92 each month. Mayor Dillard said that he would call her later and explain this matter to her. Announcement of upcoming civic events and activities ~ i These items are strictly public service announcements. No action will be taken and no direction will be given regarding these items. 1 January 19, 2004 Gordon $¢r~ggs, engineer, anmom~¢ed ~hat the first of Mo public meetings re~ard~ng storm ~ater drainage, ~l be held here at ¢~ty ha]] at 7:00 p.m. on Tuesday, January 20, 2004. ~ENT AGENDA 2.1 Consider approval of the minutes of the council meetings held January 5 and 12, 2004 (Hicks/Wilson) Motion to approve the minutes as written - Bayliss; second- McCourry carried with all ayes. 2.2 Consider approval of funding agreement between the City and the Community Development Corporation for waterpark infrastructure and parking lot improvements (Nelson) Motion to approve the agreement as written - Bayliss; second - McCourry carried with all ayes. 2.3 Consider acceptance and award of bid for construction of Phase I infrastructure associated with Horizon Water Park, and approval of an ordinance authorizing the city manager to sign a contract regarding same (Scruggs) Motion to accept and award the bids as recommended and to approve the ordinance as written - Bayliss; second- McCourry carried with all ayes. 2.4 Consider acceptance and award of bid for SH 121 utility relocations, and approval of an ordinance authorizing the city manager to sign a construction contract for same (Scruggs) Motion to accept and award the bids as recommended and to approve the ordinance as written - Bayliss; second - McCourry carried with all ayes. 2.5 Consider approval of a resolution authorizing the Recycling Coordinator to act on behalf of the city to submit a grant application for establishing a household hazardous waste facility in The Colony (Gilman) Motion to approve the resolution as written - Bayliss; second - McCourry carried with all ayes. 2.6 Consider approval of an ordinance authorizing the mayor to sign a contract between the City of The Colony and The Colony Economic Development Corporation regarding funding for construction of the south two lanes of Memorial Drive from behind the Home Depot east to Worley (Terrall) Motion to approve the ordinance as written - Bayliss; second- McCourry carried with all ayes. January 19, 2004 2.7 Consider approval of Council expenditures for December (Council) Motion to approve - Bayliss; second- McCourry carried with all ayes. 2.8 Consider approval of increasing funds in the EDC contingency budget from $71,000 to $130,000 for the purpose of hiring consulting firms for retail recruitment (Terrall) Councilmember Harris pulled this item, stating he had received calls from citizens regarding this and wanted an explanation. Mr. Tom Terrell advised the board interviewed The Buxton Company and Cofer, Haag and Thrasher. He said both companies focus on identifying retail that will fit The Colony market, using different approaches. Buxton develops the market area primarily based on driving times, and then they develop data based on buying habits. This information is then compared to the customer characteristics of various retailers to find a match for The Colony. Cofer, Haag and Thrasher develop data in a similar fashion, however, they spend time visiting The Colony and surrounding areas, interviewing city and business leaders and gathering data from surrounding cities. They prepare market kits for retailers they believe will fit our market. Information is mailed to selected retailers and a follow up phone call is then made. The Board unanimously voted to recommend contracting with both companies because they compliment each other. Kevin Greene, board treasurer said the board believes both companies are needed to provide the city with the tools needed to market The Colony to restaurants and retailers. The total cost for both contracts is $106,000. It was noted that having this information will make attendance at the International Conference of Shopping Centers more valuable. Mr. Terrall advised he is doing reference checks. He further advised this is targeted specifically at retail. Motion to approve the EDC budget amendment as recommended - Harris; second- Marks, carried with all ayes. 3.0 I REGULAR AGENDA ITEMS I 3.1 Discussion of and consider a request for approval of a Site Plan for CVS Pharmacy (Persaud) Mr. Persaud gave the background on this request. Councilmember Bayliss questioned the left turn lane. Mr. Persaud explained there would be no left turn out of the parking lot and that the area would be properly marked to discourage anyone from taking that action. Councilmember McCourry suggested that the median be marked for no U-turn. Motion to approve the site plan with the additional stipulation of no U-turn in the median on Paige Rd. - Marks; second - Harris carried with all ayes. 3 January 19, 2004 3.2 Discussion of and consider a request for approval of a Site Plan for the Parks of Austin Ranch Phase IV (Persaud) Following presentation by Lucillo Pefia, city attorney Bob Hager stated that the motion on this item should include approval of the landscape plan and the elevations. Motion to approve including the landscaping plan and the elevations - McCourry; second- Bayliss carried with all ayes. 8:14 p.m. Recess into executive Session 4.0 / EXECUTIVE SESSION I 4.1 A. City Council shall convene into a closed executive session pursuant to Section 551.074 to deliberate concerning the appointment of and employment agreement for the position of Interim City Secretary B. City Council shall convene into a closed executive session pursuant to Section 551.071 to consult with the city attorney regarding contract between the City of Frisco, North Texas Municipal Water District and the City of The Colony. 9:31 p.m. 4.2RECONVENE and consider appropriate action to be taken as a result of the Executive Session, items A and B. A. Appointment of and employment agreement for the position of Interim City Secretary Motion to appoint Christie Wilson as Interim CiO~ Secretary in accordance with the terms of the employment agreement- Mccourry; second- Harris carried with all ayes. B. Contract between the City of Frisco, North Texas Municipal Water District and the City of The Colony. - No action needed on this item. 3.3 Discussion and consider approval of city participation in a study by North Texas Municipal Water District regarding regionalization of Stewart Creek and Panther Creek wastewater plants (Johnston) Tony Johnston, Assistant City Manager gave a brief presentation regarding the proposed study. He advised council that staff does recommend participating in the study. Mayor Dillard stated that Ms. Bemetta Henville-Shannon had left a series of questions regarding this item, which she requested to be placed into the minutes (See Attachment January 19, 2004 Motion to table until February 2, 2004 - Harris; second - McCourry carried with all ayes. APPROVED: Jo~n Dillard, Mayor ATTEST: ~ ~l~ City Sec?etary