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HomeMy WebLinkAbout01/06/2003 City Council January 6, 2003 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON JANUARY 6, 2003 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:06 p.m. on the 6~ day of January 2003, at City Hall with the following roll call: Bemetta Henville-Shannon Mayor Present John Gordon Councilmember Present Lewis Jue Councilmember Present Joe McCourry Councilmember Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present and with seven present, a quorum was established and the following items were addressed: I 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Dale Cheatham, City Manager Pledge of Allegiance to the United States Flag Salute to the Texas Flag Citizen Input Wayne Sueltz, 3820 Pecan Crossing, president of The Colony Roadrunner Club spoke in favor of the Trails Master Plan. Rick Alexander, 3824 Red Oak Trail, Executive Director of Bikes on a Mission spoke in favor of the Trails Master Plan. 12.0 I CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council meeting held December 16, 2002 (Hicks) Motion to approve the minutes as written - Gordon; second - Bayliss carried with all ayes. 2.2 Consideration of approval of an ordinance authorizing a contract with Dunkin, Sims, Stoffels, Inc. for development of Trail Master Plan not to exceed $40,000 (Nelson) Mayor Henville-Shannon pulled this item so staff could give a summary. Ms. Nelson explained that the proposal is to develop a city-wide Trail Master Plan, which will include a comprehensive study and outline of the potential trail corridors to link parks, neighborhoods and neighboring cities for transportation and recreational purposes as well as identify possibilities for creating a shoreline trail to link Corps parks and become a tourist attraction along Lake Lewisville. Motion to approve as recommended- Gordon; second McCourrg carried with all ayes. ~ REGULAR AGENDA ITEMS 3.1 Discussion and consideration of approval of an ordinance awarding bid for a Water Playground to Carter Construction in the amount of $191,465 (Nelson) Sam Fitzgerald described the proposed water park for council. He explained that staff recommends approval of Attachment B, which is over the anticipated budget in the amount of $18,590. He further explained that this design could be expanded in the future as the needed arises. January 6, 2003 Council discussed the costs to make future additions, i.e. the large center "bucket". Staff is unsure of the actual costs, but will bring that information back to council at the next meeting. Councilmember Marks commented that some sort of traffic control device should be placed along N. Colony to ensure safety of those persons attending the water park. -- Motion to approve as presented with the understanding this purchase is the first phase, buying equipment up to $109,625.00 (Attachment B) - Gordon; second - Bayliss carried with all ayes. 3.2 Report on Skate Park and Five Star projects (Nelson) Mr. Fitzgerald gave a brief report on the status of the Skate Park and Five Star Complex. He advised the bids for the skate park are ready to be sent out. He said this project had been delayed due to several issues. He further advised he had worked closely with a group of young citizens on this project and that they are very excited to see it come to pass. The Five Star Complex is on schedule. Staff is very excited at the opportunities this complex will bring to The Colony. 14.0 I EXECUTIVE SESSION I 8:14 p.m. Recess for Executive Session 8:21 p.m. Executive Session began 4.1 Executive Session as authorized by the Government Code Chapter 551. 071(2) - Consultation with City Attorney to seek legal advice on a legal matter: a. Possible course(s) of action to be taken in regards to recommendations from the Solid Waste and Recycling Committee -- 9:35 p.m. Executive Session ended 9:36 p.m. Reconvene in Open Session 4.2 Consideration of any appropriate action to be taken as a result of the executive session John Klaiber, 1602 S. Railroad, Lewisville, representing Waste Management told the council that his firm would be interested in submitting a proposal if that is possible. John Gustafson, 905 Phils Creek, McKinney, District Manager with IESE, advised that he was there to address any questions or concerns the council might have. Robert Medigovich, representing CWD stated he was there to address council concerns as well. Councilmember Gordon said he does not feel the city should cancel the contract with IESI, but that the city should allow other vendors to submit proposals for recycling and commercial waste, noting that those contracts would then expire in July 2007. Councilmember Schrag, who served on the Solid Waste Committee, said the committee believes the current agreement (with IESI) is outdated and that they also believe the city can increase revenues and decrease costs to the residents by re-visiting that agreement. Mike Lynch, committee member said the committee looked at the contract with IESI and at their contract with other cities and it appears the residents' costs can be reduced 30-40%. He said the city needs to put together the specifications and the companies can then give their proposals to the city, based on those specifications. -- Councilmember McCourry agreed with Schrag and Lynch, stating the committee looked at many different things with regard to the contracts. He said the city should be able to go to IESI and negotiate for all 3 services before the city exercises the 180-day January 6, 2003 cancellation clause (in the agreement). He recommended the city talk to all the vendors to get the best deal. Councilmember Marks said although there is a 180 day clause for cancellation, he does not want the city to do that. Motion to direct staff to re-negotiate with IESI to consolidate all services to get the best rates and bring that result back to the council for consideration - Marks. Motion died due to lack of second. Motion -Recognizing the fact that there is a provision, which allows the city to cancel with 180 days notice, before considering that action council directs the staff to negotiate with IESI (for all 3 services), after which the proposal will be taken to council to accept. If the proposal is not accepted, the council may pursue another course of action - $chrag; second Gordon carried with the following vote: Aye- Gordon, Jue, Bayliss, Schrag, Marks, Henville-Shannon No - McCourry With no further business to address, the meeting was adjourned at 9:50 p.m. APPROVED: ATTEST: Patti A. Hicks, TRMC, City Secretary