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Home My WebLink About06/03/2002 City Council 0076, June 3, 2002 MINUTES OF REGULAR SESSION OF COUNCIL ltELD ON JUNE 3, 2002 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:04 p.m. on the 3rd day of June 2002, at City Hall with the following roll call: Bernetta Henville-Shannon Mayor Present John Gordon Councilmember Present Lewis Jue Councilmember Present Joe McCourry Councilmember Present Lynda Bayliss Councilmember Present Perry Schrag Councilmember Present Joel Marks Councilmember Present and with six present, a quorum was established and the following items were addressed: 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: I Call to Order Invocation - John Dillard Pledge of Allegiance to the United States Flag Salute to the Texas Flag Recognition of outgoing Councilmembers Mayor Henville-Shannon presented plaques of appreciation to former Councilmembers: David Kovatch, David Stanwick and John Dillard. Mayoral Comments: Office Creek - In the interest of public safety, the city is making repairs to the drainage area in the Ridgepointe addition. This will serve, as a final solution to the problem and hopefully, the developer will reimburse the city for their portion of this project. The Colony Sports News - There is a new, free sports magazine being published featuring local sports. D Magazine - the city was ranked #1 in a recent article published regarding quality of life in the Dallas/Ft. Worth suburbs. Citizen Input John Dillard, 4916 Crawford, addressed the council regarding the recent public hearing held in our council chambers by the Denton County Transportation Authority. Mr. Dillard expressed concern that only four citizens attended. He noted that soon the council will have to make a decision and he urged the citizens to become informed and let their Councilmembers know if they want the city to stay involved in this plan. Lori Hill, 5949 Carroll, introduced herself as the founder of the North Texas Arts Project (NTAP) and advised that she had spoken to the council several times over the last 7 years about meeting the needs of the arts community. She urged the council to take advantage of an opportunity to make a change in The Colony by dedicating the old library building to the arts. She encouraged them to work with the NTAP to create a beautiful regional facility. Ms. Hill said it is inappropriate for the arts to be managed by the Parks & Recreation Dept. Janice supported Lori Hill whole-heartedly. She said The Colony has been a stepchild to Frisco and urged the council to dedicate the old library building to the arts. I 2.0 I CONSENT AGENDA l 2.1 Consideration of approval of the minutes of the council meeting held May 20 and 21, 2002 (Wilson) June 3, 2002 Motion to approve the minutes as presented- Jue; second- McCourry; carried with all ayes. ~'-- 2.2 Consideration of approval of transfer of funds from the Utility Fund in the amount of $100,000 to the Utility Engineering Fund and $400,000 to the Utility Construction Fund (Johnston) Motion to approve the transfer as recommended- Jue; second- McCourry; carried with all ayes. 2.3 Consideration of acceptance of proposals and award of depository contract to First State Bank of Texas/Wells Fargo for three years (Koo) Motion to accept the proposals and award the contract to First State Bank of Texas/Wells Fargo as recommended- Jue; second- McCourry; carried with all ayes. 2.4 Consideration of approval of a resolution authorizing intervention in gas utilities docket 9304 at the Railroad Commission; authorizing participation in a steering committee and requiring reimbursement from TXU Lone Star Pipeline (Koo) Motion to approve the resolution as presented- Jue; second- McCourry; carried with all ayes. 2.5 Consideration of approval of a resolution authorizing an Interlocal Agreement with the Denton County Tax Assessor/Collector to collect property taxes for the City (Koo) Motion to approve the resolution as presented- Jue; second- McCourry; carried with all ayes. ~ 2.6 Consideration of approval of an ordinance authorizing a contract with Incode for online payments for Utility Bills and Municipal Court fines (Koo) Motion to approve the ordinance as presented- Jue; second- McCourry; carried with all ayes. 2.7 Consideration of approval of a resolution authorizing an agreement with The Colony Officials Association for provision of umpires for adult softball leagues (Nelson) Motion to approve the resolution as presented- Jue; second-McCourry; carried with all ayes. 2.8 Consideration of approval of an ordinance authorizing the purchase of Customer Service Software in the amount of $7998.00 from City-CRM.Com (Cheatham) Motion to approve the ordinance as presented- Jue; second- McCourry; carried with all ayes. 2.9 Consideration of an ordinance authorizing an agreement with Teague Nail and Perkins for engineering plans for Eastvale waterlines and FM 423 (Johnston) Motion to approve the ordinance as presented- Jue; second- McCourry; carried with all ayes. 2.10 Consideration of approval of an ordinance authorizing an agreement with Chiang, Patel & Yerby for a feasibility study for a new water well (Well#4) (Johnston)~ Motion to approve the ordinance as presented- Jue; second- McCourry; carried with all ayes. 00764z June 3, 2002 I 3.0 I REGULAR AGENDA ITEMS I 3.1 Consideration of acceptance of a study made by Maximus regarding the Fleet Services program (Owens/Johnston) Tony Johnston, Asst. City Manager, advised that the results of a study the council authorized in December 2001 had been received. He said the study was to review the current Fleet Maintenance operations, fleet composition and staffing analysis, parts and materials inventory, etc. Mr. Johnston said the department has reached a plateau in its services and this assessment was necessary. Mr. Tom Adams with Maximus gave council a lengthy overview of the study, which his company had performed regarding the Fleet Services Dept. He said his firm evaluated operations, practices and performance using a variety of methods including: 1) review of documentation; policies and procedures, vehicle replacement, inventory, and fleet information management 2) interviews with Fleet Services staff 3) interviews with major customer departments (police, fire, P&R, Pub. Works) 4) interviews with representatives from other city departments 5) development and analysis of quantitative information on conditions and performance 6) direct observations 7) random sample analysis of supplies and materials 8) review of existing facilities' conditions, characteristics and limitations Mr. Adams said based on information gathered, recommendations are made as follows: 1) Develop a Facilities Master Plan 2) Increased Fleet Management Information System usage, more performance management; additional training on the system 3) Formal, pro-active, regulated PM program designed and implemented 4) Centralize all fleet management functions within the Fleet Services Division 5) Formal approach to managing parts inventory 6) Upgrade its current fuel island and install an expanded automated fuel management system. Mr. Adams also covered three options for a new facility: Option A - Upgrade/alter existing facility, new construct additional needs Option B -Con. struct new facilities adjacent to the existing site Option C - Construct new facilities adjacent to Fire Station #2 Following Mr. Adams' presentation, Councilmember Gordon stated he was not sure we should be in the fleet management business. Councilmember Jue said he thought the report would include a comparison on whether it is more cost effective to out-source or to do everything in-house. Mr. Adams said his firm has done 300-400 studies and can count on one hand the instances when out-sourcing is better. Councilmember Jue asked if that is in the report and Mr. Adams replied that it is not. Councilmember Gordon said it seems that we have only ½ the picture and that more information is needed on whether it is better to out-source or get into fleet management. He said council is being asked to make a large commitment and he would like to know what would save the city money. Mayor Henville-Shannon agreed and said if we accept this report, then we need to get additional information to know if out-sourcing is more cost effective. 00764 June 3, 2002 Councilmember Jue said if the information is not included in this report, then he is not comfortable accepting it. Mr. Johnston said staff could get the comparison council has requested. Mr. Cheatham said staff would research to find out what the scope of the original agreement included. Councilmember McCourry asked if the changes recommended could be phased in. Mr. Johnston advised they could be. Mr. Adams further advised council that the city is already in the fleet management business and that Mr. Owens is already out-sourcing the correct types of work. The mayor opened the floor for public input. Mike Lynch, 4920 Roberts, said there appears to be some erroneous information in the report. He told the council they need to realize the cost and he is not sure the city should spend this kind of money. Councilmember Marks said the shop has been in place for 20 years and it is time to do something to improve it. Motion to postpone until all detailed information is received per council discussion and request - Jue; second- Marks; carried with all ayes. 3.2 Election of Mayor Pro-tern and Deputy Mayor Pro-tern Councilmember Jue nominated John Gordon for the office of Mayor Pro-tem Councilmember Bayliss nominated Joe McCourry for the office Mayor Pro-tern Roll Call Vote was as follows: Gordon - Gordon, Jue, Schrag, Marks McCourry - McCourry, Bayliss, Henville-Shannon John Gordon was elected as Mayor Pro-tem. Councilmember Gordon nominated Lewis Jue as Deputy Mayor Pro-tem. There being no other nominations, Lewis Jue was elected by acclamation as Deputy Mayor Pro-tem. With no further business to address, the meeting was adjourned at 8:29 p.m. APPROVED: Bernetta Henville-Shannon, Mayor ATTEST: , 4