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Home My WebLink About09/24/2003 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION SPECIAL SESSION SEPTEMBER 24TM 2003 4B BOARD PRESENT: Vicl~ Briggs - President Staff: Pam Nelson Richard Boyer Vice President Sam Fitzgerald Don Beckel - Secretary Kathy Neal John Sanders - Member (arrived ~ 7:10) Susan King - Member Bunker Hill - Member Sue Walden Treasurer Guest: Dennis Sims, Dunkin Sims Stoffels, Inc. PA1CK BOARD PRESENT: Rene Asprion - Chairman Absent: Lisa Leary - Un -Excused Brian Wade - Member Rich Lewis - Member Jim Briggs Member (arrived ~ 7:15) Susan King - Vice Chair Person John Sanders Member (arrived @ 7:10) 1. CITIZEN'S INPUT - None. 2. RECEIVE PRESENTATION FROM DENNIS SIMS FROM DUNKIN, SIMS & STOFFELS TO GIVE AN UPDATE ON THE TRAIL MASTER PLAN - Dennis informed the board of the main issues regarding the trails as a result of the public hearings Lake shoreline trails TU Easement should be used for trails Runners want soft surface trails TU Easement should not be used for trails Runners out of public streets Review trail plans from other counties Trails along the shoreline for biking Connect to commercial properties Trails in our city need to connect to trails in other cities Hard surface trails Long distance road trails Exercise stations along the trails Trails for Inline Skaters Hard surface trail first priority Multi-use trails Trails to connect neighborhoods to the TU Easement Dennis is recommending that the trails be no less than JOri. wide. They will be done in phases and each phase includes a contingency, 20 %, that includes, bridges, low-water crossings, signage and ADA ramps. The phases are (costs are subject to change) - Phase I Shoreline TraiL 21,5OO linear feet $ 645,000 Phase II Inner City Trail 28, 750 linear feet $ 1,380, 000 Phase III-Austin Ranch Connection, 11,900 linear feet $ 571,200 Phase IV Shoreline Trail Wynnewood, 48,500 linear feet $ 1,455,000 Phase V-Inner City Trail 8,500 linear feet $ 306,000 Phase VI- Shoreline Hidden Cove Park, 46, 500 linear feet $ 1,395, 000 Phase VII- Neighborhood Connection, 16,500linear feet $ 594,000 There was discussion that Austin Ranch should not be in Phase III. Some board members think the trails in Austin Ranch would get built sooner because of the developers. They do not feel Austin Ranch is a -- priority. Para reminded everyone that Austin Ranch has put a lot of money into the park dedication ordinance. They should not be excluded or lowered on the priority list. People that live in Austin Ranch are The Colony residents. After further discussion, the boards decided to combine Phase V into Phase IZ They would also like to see more information on an east - west South Colony connection. Dennis will return in November with more information. 3. REVIEW AND CONSIDERATION OF PARK IMPROVEMENT PLANS - Recommended improvements - *Scout Park- shade structure, picnic tables Bill Allen Memorial Park addition ofa playground Dave Cowan - addition ora pavilion with picnic tables, a sand volleyball court, and playground Cart / Chapman - addition ora pavilion to be placed between the basketball court and playground B B Owen Adult Softball Fields - improvements to the dugout areas, redo the spectator areas, and make a sidewalk from theparking lot to thefields Motion to approve - Sanders; Second - Wade; motion carried. 4. DISCUSSION OF WATER PARK FACILITY AT FIVE STAR - Pam informed everyone that a developer has approached us to build a water park in The Colony, just like the one they have in Garland. They will run and manage the park; they will lease the land from us and give us a percentage of the revenue from the gate and concession sales. They estimate $2,0OO, OOO in taxable sales in the first year and anticipate providing 150jobs per year. The park will not be open after -- dark and it will cater to teens on Friday nights. They provide specialized leadership truiningfor staff. It will be located behind Home Depot. Pam has asked Tom Terrull (4A), to contribute to this project, but he hasn't said he will yet. There is no indication at this time that we are competing with any other city for this project. Pam has asked the city attorney to draft an agreement now, so if they decide to come to The Colony, we will have a lot of the preliminary work completed so they can start construction in December or January and be open for next Summer. 4B can receive revenue from a project. 5. REVIEW AND CONSIDERATION OF THE ATHLETIC FIELD RENTAL POLICY - The purpose of this policy was for Five Star and to help offset some of the maintenance costs of the existing fields. To help get Five Star built, we told City Council we would implement user fees to help offset the cost. The youth sports organizations were informed several months ago that a rental fee would be charged to use the old fields. People from other cities have asked us why we don't charge to play on the fields. We are proposing a $5.0O per participant, per season fee for residents and $10. OO for non- residents. The facility rental usage fees are set up on a sliding scale. We will allow city sponsored teams to schedule a block of practice time and they will get a discount on the hourly rate. City leagues will have schedulingpriority. We will determine how often the practice fields can be used, so that they do not get over-used, dackie attends board meetings of TCYFA, soccer and little league. This has helped us develop a closer relationship and better communications between us. We are also going to form an Ethics Committee to address issues that develop within the organizations. This rental policy will go to City Council Motion to approve - Sanders; Second - Wade; motion carried. 6. APPROVAL OF MINUTES OF AUGUST 13TM REGULAR SESSION AND AUGUST 13TM SPECIAL SESSION - PARK BOARD - Motion to approve minutes -Lewis; Second- Sanders; Motion carried 7. APPROVAL OF MINUTES OF AUGUST 13TM SPECIAL SESSION AND AUGUST 21s'r REGULAR SESSION - CDC BOARD Motion to approve minutes Hill; Second 14~alden; Motion carried. 8. UPDATE FROM DIRECTOR - Financial Statements - 4B - No discussion Park Signage - The new signs have been ordered. Spray Ground - We are experiencing problems in which some of the pieces do not fit. The manufacturer is' addressing this problem. Five Star - We are worla'ng on completing the punch list. Nick's is reviewing the scoreboard agreement. Haunted Hayride The Haunted Hayride is Oct. 24th - 25th, if anyone can help, please call Rose at HCP. With no further business to discuss, the meeting was adjourned at 9:30 p.m. &gs, t Rene Asprion, Park Board President *Correction this item left off of the minutes