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HomeMy WebLinkAbout10/01/2001 City Council 10/1/2001 MINUTES OF REGULAR SESSION OF COUNCIL ltELD ON OCTOBER 1, 2001 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:04 p.m. on the 1st day of October 2001, at City Hall with the following roll call: Bemetta Henville-Shannon, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Present and with seven members present, a quorum was established and the following items were addressed: I 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: ] Call to Order Invocation - First United Methodist Church - Pastor Carroll Caddell Pledge of Allegiance to the United States Flag Salute to the Texas Flag Presentation of Government Finance Officer's Association Award (Johnston) Tony Johnston and Mayor Henville-Shannon presented the award for excellence in governmental finance to Gwen Mansfield and recognized other members of the Finance Department. 1.1 Citizen Input John Dillard, 4916 Crawford, advised that Judge Scott Armey will be at the City Hall in The Colony, on October 8 at 7:00 p.m. to discuss mass transportation in Denton County. He encouraged all to attend. He further noted that on October 11, 2001, there will be a work meeting held here regarding this issue and a public hearing will be held in Denton on October 15. This matter will be on the ballot May 4 for the voters to pass a tax for funding. 12.0 [CONSENT AGENDA t 2.1 Consideration of approval of the minutes of the council meeting held September 17, 2001 Motion to approve the minutes as written - Stanwick; second- Kovatch carried with all ayes. 2.2 Consideration of approval of an ordinance authorizing an increase in the employee deposit amount into the Texas Municipal Retirement System to 7%; and increasing the retire annuities by 70% of the Consumer Price Index annually Motion to approve the ordinance as written - Stanwick; second- Kovatch carried with all ayes. 2.3 Consideration of authorizing a change in the regular meeting dates for city council from two regular meetings per month to one regular meeting per month, beginning in the month of November 2001 This item was pulled for discussion. The Mayor opened the floor. Mr. Joe McCourry, 5769 Bedford Lane, told the council he was shocked to see this on the agenda, stating holding only one meeting a month would be pulling away from the public and the meetings would last too long. He asked the council to stay with two meetings a month. 1 O/1/2001 Mayor Henville-Shannon noted the charter says the council is required to hold one meeting a __ month, but agreed that things should be left as they are. Councilmember Jue also agreed with Mr. McCourry that holding only one meeting a month would limit the citizen's access to the council and that it would not allow fast tracking of development. Councilmember Kovatch would like to have one meeting a month, which would free up another night that he could spend in the community with the citizens. He did state that more than likely the council would have to meet more than once anyway. Councilmember Gordon also expressed concerns over limiting citizen input and holding up development. Councilmember Garcia recommended staying with two meetings a month and Councilmember Dillard disagreed that the council is not available to the public, but he did agree with holding two. meetings a month. No action necessary on this item. ~ REGULAR AGENDA: 3.1 Public Hearing regarding a request for a Specific Use Permit for the sale of beer and wine for on-premises consumption, upon application of Texas Legends Golf Center, situated on a 12.25 acre tract west Main Street and south of N. Colony Blvd.; and consideration of approval of an ordinance granting the SUP Mr. Persaud gave a brief background on this request, stating the original owners had let the permit lapse in 1995 and now the current owner wants to re-instate the SLIP for on-premise sale of beer and wine. Motion to approve the Specific Use Permit as requested - Dillard; second Kovatch carried with all ayes. 3.2 Public Hearing regarding a request for a Specific Use Permit, upon application of Sprint PCS, for a 100 feet monopole wireless communications antenna facility, situated on Lot 1, Block 1, Walmart Addition, and consideration of approval of an ordinance granting the SUP Mr. Persaud opened his statements by advising the council that he will be bringing an ordinance to them on October 15, 2001 that will regulate all wireless communication facilities within the city. He gave a brief background of this request. Motion to approve the specific use permit as requested- Kovatch; second- Garcia. Councilmember Stanwick asked if the city can encourage Sprint to allow co-location on the pole and Mr. Persaud advised we could. He said this is a 100 ft. pole and that they have already said they will co-locate. Mr. Persaud said we could require all monopoles in the city to be built to allow co-location. Councilmember Stanwick asked if we could require them to co-locate and he suggested the ordinance include identification of areas where monopoles will be allowed. Councilmember Kovatch said alter the new ordinance, businesses will be required to co-locate and asked if we could include the requirement in this SUP. City Attorney Gordon Hikel advised it should not be in the ordinance, but could be a part of the contract. Motion amended to add requirement to co-locate to the contract - Kovatch; second- Garcia. Mr. Persaud advised the council there would be no contract and he recommended making a stipulation to the approval that this facility shall co-locate. Councilmember Gordon said he is not comfortable telling a business what they can and cannot do. 10/1/2001 Mayor Henville-Shannon opened the floor to citizen input on this item. Barbara Manton, 5033 Shannon, advised the council there is no coverage for Sprint in The Colony and asked them to approve the SUP. James Chafin, 5916 Osprey Court, said ,he works for Sprint and advised they are good neighbors. He urged the council to approve the SUP. Sidney Short, 4500 Highridge, also a Sprint user, advised there is no coverage in The Colony and asked the council to approve the SUP. James Noel, 5537 Big River, asked the council to approve the SUP The motion carried with the following vote: Aye - Stanwick, Garcia, Kovatch, Henville-Shannon No - Gordon, Jue, Dillard 3.3 Consideration of approval of a site plan for Village Corners II, located on a 2.115 acre tract being Lot 7, Block 1, Walmart Addition (Persaud) Mr. Persaud gave a brief background on this project, advising the property is already almost 100% leased. Motion to approve as presented- Dillard; second- Garcia, carried with all ayes. 3.4 Consideration of approval of an ordinance authorizing the city manager to enter into a contract with Metroplex Telephone company d/b/a A.T&T wireless to lease a portion of the city's property (Persaud) Mr. Persaud advised thc AT&T asked us to postpone this item until October 15,2001. Motion to postpone to October 15, 2001 - Kovatch; second- Dillard carried with all ayes. 3.5 Consideration of approval of an ordinance amending the City's Thoroughfare Plan, by amending Ordinance No. 97-1000, adopted as a part of the City of The Colony's Capital Improvement Projects; and amending the map of the official Thoroughfare Plan (Persaud) Mr. Persaud gave thc background of this amendment, outlining the amendments as follows: *Extend Windhavcn Parkway from Piano Parkway to Josey Lane * Re-align Headquarters Drive to connect to the extended Windhaven Parkway about 1000 feet west of Plano Parkway. This arterial is shown as 6D-A and may be reduced to 4U-A pending a formal traffic study. * Delete Overlake Drive * Delete Marsh Lane extension through Austin Ranch north of Parker Road Motion to approve as presented - Kovatch; second - Dillard. Councilmember Stanwick requested to note a grade separation at Windhaven and the railroad on the next update and to show Memorial and Headquarters Drive for future information. Councilmember Jue noted that he believes eventually Windhaven should be extended and would be a benefit to The Colony (in the furore), but not now. Mayor Henville-Shannon asked if Headquarters could be a no track zone. Mr. Persaud said that decision would be made at a later date. "~} 10/1/2001 Motion carried with the following vote: Aye - Gordon, Stanwick, Garcia, Dillard, Kovatch, Henville-Shannon No - Jue 3.6 Consideration of authorizing the city manager to enter into an agreement with the City of Lewisville for the provision of interim water service to Austin Ranch Mr. Tony Johnston gave a brief history of this item, noting there are actually two items being requested; Interim water service and emergency back up. Mr. Johnston said he will work with the attorney to decide what type of agreement we will need for this project, and advised there would be financial impact to The Colony. Mr. Saldafia pointed out the location of the lines for council and explained that all lines will be in Lewisville, but the portion of the facility, which does lie in The Colony, would be our responsibility for maintenance. Councilmcmber Jue asked if this would cause us to have to increase the amount of water we buy from Dallas. Mr. Johnston advised it would not. Motion to approve as presented- Kovatch; second- Stanwick carried with all ayes. 3.7 Consideration of acceptance and award of bids for roof repairs to various city buildings and approval of an ordinance authorizing contract for same (Nelson) Pam Nelson gave the history of this project. Councilmember Dillard said Firestone offers a good product and Weatherguard is a good contractor. Motion to approve as recommended- Stanwick; second- Kovatch carried with all ayes. 3.8 Consideration of authorizing expenditure for a proposed Council Summit (Henville-Shannon) Mayor Henville-Shannon advised the council that she would like to hold a council summit with leaders from the surrounding cities of Plano, Frisco, Lewisville and Carrollton, where councils could come together to build relations. She stated that we all need to work together on common issues. The mayor said the event would be for all Councilmembers and spouses and city managers and spouses. The mayor cited three options for location had been researched to hold the event, which would include approximately 90 people: The Tribute, estimated cost $2000-$3000; Austin Ranch Conference Center, estimated cost $3,350; and Hidden Cove Park Dining Hall, estimated cost $1080 - $1350. Mayor Henville-Shannon recommended holding the event at Hidden Cove Park on November 2, 2001. Councilmember John Gordon said if we do this, it should be done professionally, noting that Hidden Cove Park is nice for some things, but not this type of event. He recommended holding it at The Tribute. Councilmember Dillard agreed The Tribute would be a better place, but questioned what this type of gathering would accomplish. He suggested that a smaller group would work better. Councilmember Kovatch said starting with the large group might help facilitate (future) meetings of smaller groups. Councilmember Jue suggested only meeting with Frisco and Lewisville, because we don't have ongoing projects or issues with the other cities. Councilmember Stanwick said that council should trust staff to build relationships with other cities, because Councilmembers come and go. He said the council had sponsored this type of event in the past and there had been no long-term benefit. Councilmember Stanwick said he would rather leave it to 1 O/1/2001 the city manager or other staff member to advise the mayor and council when personal contact (by elected officials) is needed. He went on to say that a social gathering with other cities is not necessary. Councilmember Garcia agreed with members Stanwick and Dillard that staff is the contact between cities and there would be no benefit in spending $3000 for socializing. Councilmember Kovatch said this could be a kick-off to a relation-building initiative. Mayor Henville-Shannon said she has talked to the other mayors and they have all expressed an interest in such a gathering. Motion to hold a council at the Tribute on November 2, 2001- Dillard; second- Kovatch failed with the following vote: Aye- Dillard, Kovatch, Henville-$hannon No- Gordon, Jue, $tanwick, Garcia 3.9 Consideration of authorizing expenditure for membership in the Metroplex Mayor's Association (Itenville-Shannon) Motion to approve as presented- Dillard; second- Kovatch. Councilmember Stanwick said he would like to see some documentation before authorizing this expenditure. He asked the amount of dues and the mayor advised the dues are $400.00 per year. Mayor Henville-Shannon stated that the former mayor had participated and that she would like to participate in this organization as well. Councilmember Stanwick said he had never heard of this organization until this item was placed on the agenda. The mayor advised she had spoken with Michelle Covino in Addison who advised The Colony had been a member for several years. Councilmember Jue asked Patti Hicks, City Secretary if she remembered whether or not the city had participated in this organization. Ms. Hicks advised that the city had received correspondence and agendas for many years from the association, but for at least the past two years, dues had not been paid. She said she could check records to see when we last paid dues to this group. Motion failed with the following vote: Aye - Dillard, Kovatch, Henville-Shannon No - Gordon, Jue, $tanwick, Garcia With no further business to address, the meeting was adjourned at 10:23 p.m. APPROVED: Bernetta Henville-Sh~nnon, Mayor ~. ATTEST: Patti A. Hicks, TRMC, C~ity Secretary