HomeMy WebLinkAbout06/25/2001 City Council 007510
6/25/2001
MINUTES OF SPECIAL SESSION OF COUNCIL
HELD ON
JUNE 25, 2001
The Special Session of the City Council of thc City of The Colony, Texas, was called to order at 7:07 p.m.
on the 25th day of June, 2001, at City Hall with the following roll call:
Bernetta Henville-Shannon, Mayor Present
John Gordon, Councilmember Present
Lewis Jue, Councilmember Absent (Personal)
David Stanwick, Councilmember Present
A1 Garcia, Councilmember Present
John Dillard, Councilmember Present
Dave Kovatch, Councilmember Present
and with six present, a quorum was established and the following items were addressed:
1.1 Discussion of the 4th of July event and consideration of any appropriate action
Patti Hicks, City Manager, informed Council that a presentation would be made by staff to update
everyone on plans for the event.
Citizen Input
Jamie Ramsey, 4132 Ballard Trail
Bill Harrison, 5068 Walker Dr.
Neal Shade, 5713 Spring Hollow Lane
These residents all chose to speak after the presentation.
Pam Nelson, Parks and Recreation Director, gave an overview of the event schedule. She explained
that the site for the carnival and fireworks show would be fenced with a 6' chain link for security and that
residents on Arbor Glen and Goodman would be mailed and hand-delivered letters informing them of the
event. Rob Riddlemoser, Infinity Broadcasting, was present for questions. Mayor Henville-Shannon asked
Gordon Hikel, City Attorney, if Infinity Broadcasting could have breached the contract by not meeting with the
Police Chief seven days prior to the signing of the agreement. Mr. Hikel explained that by the City signing the
agreement anyway, breach of contract would be difficult to prove. Mr. Riddlemoser added that he was
disappointed that the Mayor called last minute asking for a share of the revenue. Councilmen Garcia, Gordon
and Stanwick all expressed their thanks to the Special Events Board and staff for all the hard work
coordinating this event.
Patti Hicks announced that she learned today that there would be a V.I.P. tent serving complimentary
alcoholic beverages. Joe Clark, Police Chief, explained that the City docs not have adequate personnel to
cover such an event, therefore, officers from other agencies have been hired for security. He added that
parking will be available at the high school but there will not be enough parking space and Blair Oaks is a no
parking, tow-away zone, which will be enforced. Chief Clark said that TABC will issue a temporary license to
the vendor selling alcohol, but that he will have to sign with approval. Chief Clark is concerned about the
vendor since there have been prior violations resulting in fines levied by TABC, including selling alcohol to a
minor and selling alcohol to an intoxicated individual. Until further research is completed on the vendor, Chief
Clark indicated he would not sign the letter of approval unless directed by Council.
Councilman Stanwick asked if a letter agreement for the V.I.P. tent only would be binding. Gordon
Hikel, City Attorney, responded that a letter agreement was feasible, however, if it was breached, the City
would have no recourse. He added that once TABC grants a license, the City cannot restrict the vendor in any
way.
Motion to direct the Police Chief to approve beer and wine letter and approve second letter
regarding other alcohol subject to receiving letter agreement from Infinity Broadcasting agreeing to
limit serving alcohol to V.I.P. area and agreeing to shut down V.I.P. area if alcohol is sold outside of the
area - Stanwick
Gordon Hikel, City Attomey, made it clear that this would be a post modification and the City could be
considered in breach of contract. Discussion followed regarding the possibility of a court order. Councilman
Dillard said the City approved the contract and has previously agreed to the sale of alcohol.
Motion fails for lack of a second.
Motion to authorize the Police Chief to approve license- Dillard; second- Garcia; carried with
following roll call vote:
Ayes: Gordon, Stanwick, Garcia, Dillard, Kovatch
Noes: I-Ienville-Shannon
Van Morrison, Fire Chief, announced that the Fire Department is ready and would be working in close
conjunction with two Red Cross stations.
Motion to adjourn - Garcia; second - Dillard
Mayor Henville-Shannon recognized citizens wishing to speak.
Elizabeth Woods, 7510 Lakeland Dr., expressed her concern as to why the City had to contract with an
entertainment company instead of planning the event and where was money going budgeted for this event.
Councilman Dillard reminded Mayor Henville-Shannon that a motion to adjourn takes precedence and
it is necessary to withdraw motions on the floor.
Motion to withdraw motion to adjourn - Gareia; withdraw second - Dillard
Neal Shade, 5713 Spring Hollow Ln. congratulated the City for providing the great opportunity to
showcase The Colony.
Jamie Ramsey, 4132 Ballard Tr., said she was proud of the City for hosting such an event but still had
some concerns about the port-a-lets being only in one area.
Mr. Harrison said all his questions were answered during the presentation.
Councilman Kovatch indicated he would like to make a motion to have Police Chief Clark hire
additional officers if necessary. Ms. Hicks assured Mr. Kovatch that if the Police Chief needed more
personnel, he would be given authorization to do so.
Motion to adjourn - Kovatch; second - Garcia, carried with all ayes.
With no further items to address, Mayor Henville-Shannon adjourned the meeting at 8:40 p.m.
~---tielWi~etta Henville- S%hannon, Mayor
ST:
~tl~a-nn Devl~ff, Deputy Cit37 S~cretary
2