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HomeMy WebLinkAbout04/02/2001 City Council OO7496 4/2/2001 MINUTES OF REGULAR SESSION OF COUNCIL HELD ON APRIL 2, 2001 The Regular Session of the City Council of the City of The Colony, Texas, was called to order at 7:07 p.m. on the 2na day of April, 2001, at City Hall with the following roll call: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Absent (Personal) A1 Garcia, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Present and with six present, a quorum was established and the following items were addressed: Prior to the meeting being called to order, Patti Hicks, City Manager, swore in Pamela J. Russell as the new Deputy City Secretary. I 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - John Featherston, The Colony Church of Christ Pledge of Allegiance to the United States Flag Salute to the Texas Flag Mayoral Proclamation: Sexual Assault Awareness Month - Mayor Manning read the proclamation which will be mailed to the Denton County Friends of the Family Band Aid Day - Mayor Manning read the proclamation and presented it to Alan Ladd and Byron Knepp representing The Colony Band Booster Club Recognition of TCHS Basketball Team - Coach Tommy Thomas introduced each of the players which was received with a standing ovation from the audience. The team presented Mayor Manning with a UIL medal in recognition of their accomplishment of the District Championship and advancing to the State tournament. Recognition of Census Committee - Certificates were presented to individuals who assisted in the recent Census count. 1.1 Citizen Input Wes Pierce, 7633 W. Shore, turned in a Public Input Form but did not wish to speak. He wants a status report on the pothole repair and street resurfacing in the Eastvale subdivision. Mayor Manning commented that would be addressed in item 4.1 (update on thoroughfare bond program). [2.0 I CONSENT AGENDA Councilmember Gordon pulled item 2.5 from the consent agenda. 2.1 Consideration of approval of the minutes of the council meetings held March 19, and 26, 2001 Motion to approve - Garcia, second - Dillard, carried with all ayes. 4/2/2001 2.2 Consideration of acceptance and award of bids for sanitary sewer extension for Memorial Park and approval of an ordinance authorizing a contract for the same Motion to approve - Garcia, second- Dillard, carried with all ayes. 2.3 Consideration of a resolution authorizing an Interlocal Agreement with Highland Park for their purchase of an ambulance Motion to approve- Garcia, second- Dillard, carried with all ayes. 2.4 Consideration of approval of Capital Improvements Program Motion to approve - Garcia, second- Dillard, carried with all ayes. 2.5 Consideration of approval of an ordinance to authorize the City Manager to enter into a contract with McCreary, Veselka, Bragg & Allen, P.C. for delinquent tax collection Tony Johnston, Assistant City Manager, reported that four proposals had been received. Councilman Gordon asked if presentations had been made by each firm. Mr. Johnston responded that an evaluation process had been followed but formal presentations were not received. Motion to table until presentations are made - Gordon, second- Dillard, carried with all ayes. L 3.0 I REGULAR AGENDA: I 3.1 Consider adoption of an ordinance authorizing the issuance and sale of the City's Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2001; levying an annual ad valorem tax and providing for the security for and payment of said certificates; prescribing the form of said certificates; awarding the sale of thereof; approving the official statement; and enacting other provisions relating to the subject Councilman Dillard presented Godzilla movies to Doug Hartman, First Southwest Company, since he admitted during a bond trip in years past that he had never seen one. Tony Johnston, Assistant City Manager, announced that The Colony's bond rating was recently upgraded from an A- to an A by Standard & Poor's. Doug Hartman, First Southwest Company, distributed a summary report of recent bids received. Motion to approve - Kovatch, second- Dillard Pam Nelson, Parks and Recreation Director, showed a concept plan and briefly explained the first phase of the project (Community Complex) with some items still to be decided. Councilman Dillard reminded everyone that the project is funded with 4B funds received as sales tax which was approved by a vote of citizens. Mayor Manning commented that the City's current financial status is good. Motion carried with all ayes. 3.2 Consideration of approval of an ordinance authorizing the City Manager to enter into a contract with Infinity Broadcasting for a fireworks display David Swain, Recreation Manager, reported that he had been working directly with thc Special Events Board in planning next July's celebration. The Board recommends a contract with Infinity Broadcasting. Immediately prior to tonight's meeting, an amended contract was presented removing a third party from the agreement. Gordon Hikel, City Attorney, pointed out three necessary changes: Pg. 1 - 2nd line should read "by and between" instead of"by and among" Pg. 2 - f. (fourth line) change "Promoter" to "Infinity" Pg. 2 - 3. change paragraph 3. to paragraph 2. Motion to approve - Garcia, second - Kovatch, carried with all ayes. Councilman Dillard voiced opposition to asking the Council to approve a contract not adequately reviewed. Patti Hicks, City Manager, stated we were unaware of the amended contract until the last minute. Rob Riddlemoser, Infinity Broadcasting, apologized for last minute changes but the directive to 4/2/2001 amend the contract came from their corporate offices. He thanked the Council for the opportunity to stage this production. 3.3 Consideration of authorizing a budget amendment for the expenditure of funds for contracting services with non-profit agencies Councilman Kovatch asked where additional funds were coming from since only $10,000 was budgeted. Tony Johnston, Assistant City Manager, responded that he would need a recommendation from Council before determining that. He said that historically the Council designated $5,000 to each organization. Councilman Kovatch made the following suggestion: Boys and Girls Clubs - $5,000, SPAN - $5,000, Friends of the Family - $6,000 and Christian Community Action - $10,000 for a total of $26,000. Motion to approve as recommended - Kovatch, second - Dillard, carried with all ayes. 3.4 Discussion and consideration of possible funding sources for construction of a deceleration lane on westbound State Highway 121 at Standridge Drive Abel Saldafia, City Engineer, explained that the City was currently under contract with Roadway Solutions for the installation of a traffic signal at this intersection. There is a box culvert at this intersection which will have to be modified in order to construct a deceleration lane. Projected cost for a deceleration lane would be approximately $30,000 with the modifications resulting in an additional $22,000 for a total cost of $52,000. Tony Johnston, Assistant City Manager, added that this project will be funded from the Reserve Fund which will later be reimbursed. He stated that the budget process allows for contingencies in order to make decisions such as this. Patti Hicks, City Manager, added that it's nice to be able to fund unanticipated projects and commended Tony Johnston for his foresight. Motion to approve - Dillard, second - Garcia, carried with all ayes. 3.5 Discussion and consideration of a proposal to purchase City property for development Harry Persaud, Planning Director, explained that a developer has proposed development of Lots 1-7, Block 5, of Garza-Little Elm Lake Estates. The developer owns lots 1-3 and lots 6-7 with the City owning lots 4 and 5. The City would need to abandon an existing right-of-way, rezone for light commercial designation, abandon a well (plugged) located on the property, relocate water lines and obtain a variance for establishing a fire lane. Staff is asking for Council to allow property to be sold through the sealed bidding process. Motion to permit property to be sold through sealed bidding process - Kovatch, second - Garcia, carried with all ayes. 3.6 Receive status report of City's web site Louis Gomez, Commcenter Net Services, explained that the current delay is due to the fact that not all departments have turned in content for their respective pages. Projected deadline for the web site to be complete is June 1. Councilmember Garcia asked if there would be links to other City web sites. Mr. Gomez stated that links would be created to the Police Dept., Fire Dept., EDC and Purchasing web sites currently in operation. Patti Hicks, City Manager, commended Linda Camerlin and Diane Baxter for their hard work on this project. I 4.0 CITY MANAGER AND STAFF REPORTS l 4.1 Monthly Update on 1999 Thoroughfare Bond Program Ken Leverich, Public Works Director, gave a presentation showing percentage of completion. He explained that the contractor is needing 42 additional days to complete the project. Councilman Kovatch asked if the contractor was putting other projects ahead of ours and Mr. Leverich responded that they currently had two crews working all the time except on Sundays. Abel Saldafia, City Engineer, reported on upcoming construction of Phase lA and Phase II explaining how traffic will be controlled during 7 4: ? 4/2/2001 construction. The proposed resurfacing of the Eastvale area is in the planning stages with pothole repairs currently being made as needed. With no further business to address, Mayor Manning adjourned the meeting at 8:55 p.m. APPROVED: Wffilliam W. Manning, Mayor ATTEST: Pamela J. Russell, Deputy City Secretary 4