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HomeMy WebLinkAbout10/16/2000 City Council 007 ? , 10/16/00 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON OCTOBER 16, 2000 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:00 P.M. on the 16th of October, 2000 at City Hall with the following council roll call: William W. Manning, Mayor Absent (Personal) John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Absent (Personal) John Dillard, Councilmember Present Dave Kovatch, Councilmember Present (Councilman Garcia was attending an LISD Board Meeting. He's been invited to assist in thc selection of a new Superintendent.) and with five present a quorum was established and the following items were addressed: 11.0 IROUI'INE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Invocation - Tony Bun'ell, Friendship Baptist Church Pledge of Allegiance to the United States Flag Salute to the Texas Flag Fire Fest Announcement - Chief Morrison announced that Fire Fest would be held on October 21, 2000, from 10:00 a.m. to 2:00 p.m. Chief Morrison was interrupted when Fire Department Clowns, First Alarm, Second Alarm, and Third Alarm, entered the Council chambers and entertained the audience. The clowns explained how they visit schools to stress fire safety to the children. They will be appearing at Fire Fest. Receive information from Southwestern Bell regarding Extended Area Service - Dalene Buhl, Southwestern Bell representative, invited officials of The Colony to attend an open meeting on Thursday, October 19, at the Westin Hotel, Stonebriar, to discuss mandatory EACS of which The Colony is a participant. 1.1 Citizen Input Roy Winegar, 5500 Slay Dr., complained about the enforcement of the tree trimming policy. He feels ten days are not enough given the fact that the mail service is not dependable. The fees can cost citizens hundreds of dollars if they are out-of-town or mail is not properly delivered. He also indicated that there are areas that the city is not in compliance with its own policy. Dennis Sams, 4924 North Colony Blvd., received a bill for $400 for trees trimmed on his property. Mr. Sams would like the name of the contractor used for the trimming. He feels that $175 per tree is too much. Also suggested a longer period to comply. 2.0 t CONSENT AGENDA I 2.1 Consideration of approval of the minutes of the council meetings held October 2 and 9, 2000 Motion to approve- Gordon; second- Kovatch, carried with all ayes. 1 o/16/00 2.2 Consideration of a resolution authorizing an Interlocal Agreement with Denton County for fire protection services Motion to approve - Gordon; second- Kovatch, carried with all ayes. 2.3 Consideration of authorizing staff to seek bids for the re-paving of streets in the Eastvale subdivision Motion to approve - Gordon; second - Kovatch, carried with all ayes. 2.4 Consideration of authorizing a budget amendment in the amount of $25,000 to fund the audit of franchise agreements Motion to approve- Gordon; second- Kovatch, carried with all ayes. 2.5 Consideration of an ordinance annexing adjacent and contiguous territory to the City of The Colony being a 24.06 acre tract in the SH 121 Right of Way and extending from Standridge Drive to the abandoned Kenepac Road Motion to approve - Gordon; second- Kovatch, carried with all ayes. 2.6 Consideration of rejection of bids for gymnasium flooring Motion to approve - Gordon; second- Kovatch, carried with all ayes. 2.7 Consideration of approval of council expenditures Motion to approve - Gordon; second - Kovatch, carried with all ayes. 13.0 [REGULAR AGENDA: I 3.1 Consideration of adoption of a resolution directing publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation Tony Johnston, Finance Director, briefed the Council on the intent of the Certificates of Obligation. He discussed continuing street repairs, replacing roofs on existing buildings and postponing $1 million for the former library building renovation until Spring, 2001. Councilman Stanwick expressed concern regarding the $1 million for renovation. He feels the city should maintain the building but renovation may not be justified. Councilman Kovatch said that much more debt should be put to a vote of the residents. Councilman Gordon added that the residents have made it quite clear that street repairs are of upmost priority. Mayor Pro-Tem Dillard read the resolution in its entirety. Councilman Kovatch inquired as to the process the citizens would need to take to call an election. Interim City Manager Patti Hicks explained that a petition would have to be filed with the city. Councilman Kovatch said that if no resident comes forward with such a petition, he will no longer suggest the need for the election. Motion to approve - Stanwick; second- Gordon, carried with all ayes. 3.2 Consideration of adoption of a Resolution Expressing Official Intent to Reimburse Costs of Projects Mayor Pro-Tem Dillard read the resolution. Mr. Johnston explained that the maximum would not exceed $5 million with $4 million reimbursed within 60 days and the remaining $1 million reimbursed at a later date. Motion to approve - Gordon; second - $tanwick, carried with all ayes. 3.3 Consideration of a resolution supporting the City of Dallas bid for the 2012 Olympics 0074 ' 1 O/16/00 Mayor Pro-Tem Dillard voiced his concern that cities generally do not benefit from hosting the Olympics. He said cities cannot generate enough revenue to cover expenses Motion to approve - Stanwick; second- Kovatch, carried with all ayes except Councilman Dillard who voted no. 3.4 Consideration of approval of a site plan for the KimBre Office Building generally located east of Standridge Drive and north of SIt 121 Councilman Stanwick expressed his concern regarding the different elevations between this building and Centennial. He indicated there would be a drop-off and asked if there would be a retaining wall. Harry Persaud, Planning Director, explained that Dewayne Snider is the architect on the project and would not be using a retaining wall. Mr. Snider said a 5'-6' graded grassy hill was preferred over a retaining wall. Mr. Persaud added that Live Oak trees would be planted to prevent erosion. Motion to approve with staff and Planning and Zoning stipulations - Stanwick; second - Kovatch, carried with all ayes. 3.5 Consideration of approval of a modification to Alternative C for right-of-way acquisition along South Colony Blvd. east of Paige Road to Legend Trails 1 Abel Saldafia, City Engineer, explained that on October 9, 2000, the City Council authorized staff to proceed with Alternate C of the right of way acquisition along South Colony Blvd. east of Paige Rd. to Legend Trails I. The modification provides for a one-way median opening onto South Colony Blvd. for eastbound traffic exiting from Nick's. He added that a right mm onto South Colony Blvd. for westbound traffic could also be provided in the right-of-way. Mr. Saldafia informed Council that Larry Culverhouse, owner of Larry's Restaurant, has requested an entrance only drive on the east side of his property to accommodate a drive-thru. Councilman Kovatch asked if the lot to the east of Larry's is buildable. Mr. Saldafia explained he had been unable to contact the owner of that property after many attempts. Mr. Saldafia informed Council that he advised Mr. Culverhouse that he would lose parking spaces if the entrance was allowed. Councilman Jue asked if the entrance could be reconstructed in the future if the lot to the east was developed. Mr. Saldafia responded that a common access easement would ensure that. Motion to approve medium cut for eastbound traffic and right turn for westbound traffic exiting from Nick's easternmost driveway onto South Colony Blvd. - Gordon; second- Stanwick, carried with all ayes. 4.0 CITY MANAGER AND STAFF REPORTS 4.1 Receive report from Denton County Master Naturalists regarding a landscape plan for the City Hall/Library Patti Hicks explained the concept o£ the landscaping planned for the front o£ City Hall. Funding for the project will be from the Recycling Department budget and labor will be done by some staff and volunteers of Master Naturalists and Master Gardeners. The project will be used as a demonstration garden for residents interested in environmental issues. 4.2 Discussion regarding entering into agreements with non-profit agencies for services rendered in the City of The Colony, including, but not limited to, the Boys and Girls Club Patti Hicks said there was $15,000 approved in the budget for donations to non-profit organizations, however, none had been designated. She suggested a portion could be used for this club. Councilman Stanwick said he would like to see a policy adopted prior to any decisions for 10/16/00 donations. Consensus was to acquire policies from other cities and develop one for The Colony before designating any organization to receive a donation. 4.3 Receive report on 1999 Thoroughfare Bond Program Abel Saldafia, City Engineer, gave a status report of roadways being repaired and percentage of completion. He explained that the contractor, BCI, should be able to complete on schedule even though they are currently behind providing bad weather doesn't pose a problem. Patti Hicks explained that Council would be provided an update on this project at the first Council meeting of each month. 8:35 p.m. 5.0 EXECUTIVE SESSION 5.1 Executive Session as authorized by Section 551.086 of the Government Code regarding Economic Development, to-wit: A. To deliberate the offer of a financial or other incentive to a business prospect 9:00 p.m. Reconvene 5.2 Consideration of any appropriate action to be taken as a result of the executive session No action was taken. With no futher business to address, Mayor Manning adjourned the meeting at 9:00 p.m. __ APPROVED: ATTEST: J~rhn Dillard''~D~puty MayOr -' /'Rut-hann Devlifi, ~eputy City Secretary