The URL can be used to link to this page

Home My WebLink About08/21/2000 City Council 007410 8/21/00 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON AUGUST 21, 2000 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 21st day of August 2000 at City Hall, with the following council roll call: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Absent (personal) and with six present a quorum was established, the following items were addressed: 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: I Call to Order Invocation - First United Methodist Church - Carol Timmons Pledge of Allegiance to the United States Flag Salute to the Texas Flag Presentation by Knights of Columbus to Parks & Recreation Staff Steve Murray representing the Knights of Columbus (K of C) announced that The Colony K of C had received the State Community Service Award and that it was due in part to the Liberty 5K run co-sponsored by K of C and the City. He asked Pam Nelson and David Swam with the Parks & Recreation Department to come forward and he presented them with plaques of appreciation for their hard work. Ms. Nelson said it is a pleasure to work with the Knights of Columbus and thanked them for all their support through the years. Recognition of Fire Department Employees Chief Van Morrison presented medals to the following fire department employees for their achievements at the recent Firefighter Olympics competition: Firefighter/Paramedic Grady Overman - silver medal for bench pressing 245 lbs. Fire Marshal David Wallace - gold medal and set a state record m the Masters Division by bench pressing 410 Firefighter/Paramedic David Cavins - gold medal and set a state record in powerlifting by lifting a total of 1765 lbs. National Night Out Report and Recognition Chief Joe Clark and Officer Mark Phillips showed a video of the events and presented awards to block captains. The event was a great success with 29 block parties, 50 active crime watch groups and 2280 persons participating. Ray Reynolds was presented with a plaque for hosting the best block party and Charles Caldwell received a plaque for the most active crime watch group. 1.1 Citizen Input - None t2.0 I CONSENT AGENDA I 2.1 Consideration of approval of the minutes of the council meetings held August 7 and 14, 2000 (Hicks) Motion to approve the minutes as written-Garcia; second-Dillard, carried with all ayes. 8/21/00 2.2 Consideration of approval of council expenditures (Council) Motion to approve the expenditures as presented-Garcia; second-Dillard, carried with all ayes. 2.3 Consideration of approval of a resolution approving the fiscal year 2001 Financial Plan of the Denco Area 9-1-1 District (Lambert/Morrison) Motion to approve the resolution as written-Garcia; second-Dillard, carried with all ayes. 2.4 Consideration of approval of a resolution voting for Harlan Jefferson to serve on the district board of managers for Denco Area 9-1-1 District (Council) Motion to approve the resolution as written-Garcia; second-Dillard, carried with all ayes. 2.5 Consideration of approval of a resolution authorizing an Interlocal Agreement with TxDOT for participation in the Alternative Fuels Program for fiscal years 1999 and 2000 (Lambert) Motion to approve the resolution as written-Garcia; second-Dillard, carried with all ayes. 2.6 Consideration of acceptance and award of bids to Augusta Construction, Inc. for Recreation Center renovations and approval of an ordinance authorizing contract for same (Nelson) Motion to accept the bids and award as recommended and to approve the ordinance as written-Garcia; second-Dillard, carried with all ayes. 2.7 Consideration of approval of a resolution authorizing the use of J. S. Ground Engineering Services as defined in the Texas Community Development Program Application (Lambert) Motion to approve the resolution as written-Garcia; second-Dillard, carried with all ayes. 2.8 Consideration of acceptance and award of a tree trimming proposal from Horton Tree Service and approval of an ordinance authorizing contract for same (Lambert) Motion to accept the proposal and award as recommended and to approve the ordinance as written-Garcia; second-Dillard, carried with all ayes. 13.0 I REGULAR AGENDA: 3.1 Consideration of approval of a resolution approving an increase in monthly rates from $1.45 to $1.52 for Community Waste Disposal, Inc. (CWD) (Lambert) Mr. Lambert explained that CWD asked for an increase of 4.8% and that according to their contract they can request a rate increase equal to the Dallas, Texas CPI, plus 1%. The Dallas CPI in May 2000 was 3.8% and adding 1% brings the total increase to 4.8%. Mr. Lambert went on to say the IESI (solid waste contractor) had requested a 4.6% increase in May 2000. He said the numbers vary by month and that the D/FW numbers and the national numbers are different. He recommended that all contracts be amended so that all rate increases are requested in the same month and that all contractors use the D/FW CPI numbers in their calculation. Mr. Lambert recommended approval of this rate increase. Mr. Johnston said this would not effect the budget. 2 00741 8/21/00 Motion to approve the resolution as written-Stanwick; second-Dillard, carried with all ayes. 3.2 Consideration of possible action regarding TXU Electric's t'fflng with the Public Utility Commission of Texas wherein TXU Electric requests authority to increase interim fuel factors and to implement an interim surcharge of fuel costs under recoveries (Lambert) City Attorney, Gordon Hikel, said he had spoken with Jay Doegy in the City of Arlington regarding this case, who advised there is a coalition of cities organized to challenge this request. Mr. Hikel recommended the city join the coalition to fight the TXU increase and the fuel cost recovery. The cost will be $.10 per capita. Motion to approve the resolution authorizing participation in the Coalition of Cities served by TXU for the purpose of challenging proposed rate increases by TXU-Gordon; second-Dillard, carried with all ayes. 3.3 Consideration of approval of a resolution authorizing a standardized Master Advance Funding Agreement with the Texas Department of Transportation for future local projects (Lambert) Motion to approve the resolution as written-Dillard; second-Stanwick, carried with all ayes. 3.4 Consideration of authorizing Change Order #2 in the amount of $68,281.00 to BCI Utility Construction, Inc. for Phase lA of the 1999 Thoroughfare Bond Program (Chutchian/Saldafla) Mr. Saldafia advised that the items included in the change order were overlooked in the original bid package and that they are needed to complete this project. Mayor Manning asked how change orders could be cut (in the furore)? Mr. Saldafia said this was a line item bid that staff was rushed to prepare and in the process several items were left out. He went on to say other items have also come up since the beginning of the project. Mayor Manning asked if we were going to learn from these mistakes and cut down on change orders in the future. Councilmember Stanwick said he is very disappointed in the elevation problems and suggested that the tree wall being constructed will require constant maintenance. He said we need to address these types of problems before starting on the remaining 6 streets of Phase lA. Councilmember Stanwick suggested that staff members talk to the residents and discuss removal of the trees to minimize the number of walls that have to be built. He also suggested that the city offer to plant a tree in their front yard in exchange for removal of the one in the parkway. Mr. Saldafia advised the contractor is on schedule, noting that no additional days are being requested with this change order. He also stated that the cost of this change order may be covered by contingency. Councilmember Jue said change orders are usually a result of the customer changing the scope of the project, but in this case we missed items in our bid. He asked what would happen if we find more items down the line and the costs couldn't be covered by contingency. Councilmember Jue said we paid consultants a lot of money and these things should not have been ovedooked. Councilmember Dillard asked the city manager to get with the engineer and the contractor to establish a plan for Blair Oaks Road before the construction begins. He said he wants the council to be briefed on timing, scheduling, traffic flow, etc. Councilmember Dillard said the public needs to be made aware before the street is closed. Mr. Lambert said Mayor Manning had asked for a report at every council meeting. 8/21/00 Motion to approve the change order as written-Stanwick; second-Dillard, carried with all ayes. 3.5 Consideration of acceptance of proposals and approval of short list of consultants for professional services relating to upcoming capital improvement projects (Saldafla) Mr. Saldafia advised that RFQ's had been requested at direction of council and as a result 35 consultants submitted statements of qualifications. He said a staff evaluation committee reviewed the qualifications of each consultant for the sixteen upcoming projects. (Note: Austin Ranch project has been pulled from the list) Councilmember Gordon said twelve consultants have been recommended and expressed concern that the city will not be establishing a relationship with any one consultant. He said having a strong relationship built with consultants gives the city someone to call on in case of problems. Mr. Saldafia said in this case we were looking for specialty type consultants and that staff was concerned with having "all our eggs in one basket". He said it may seem confusing, but that staff is familiar with the consultants and will know which one would be suitable and qualified for projects as they come about. Mayor Manning said it seems the city might have better leverage with a firm that had several contracts than with a firm that has only one or two contracts. He suggested taking another look at the process. Mr. Saldafia said staff did not penalize or take away from a consultant if they bid on every project or on just one project. He said he understands council's concem, but he recommends approving the short list as presented. Councilmember Stanwick said he was glad we had come to this point because in the past we have had projects come about and instead of taking the time to seek more than one consultant we have a list to choose from and he hopes this list is the "best of the best". Motion to approve the short list as presented and to authorize the staff review team to act as the negotiation team-Stanwick; second-Dillard, carried with the following roll call vote: Ayes - Jue, Stanwick, Garcia, Dillard, Manning No- Gordon With no further business to address, Mayor Manning adjourned the meeting at 8:28 p.m. ~~...$,~_~)ROVED: william ~.. M~tfinin ~, [Via}or ATTEST: Patti A. Hicks, TRMC/CMC/AAE City Secretary