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Home My WebLink About08/07/2000 City Council 00740: 8/7/00 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON AUGUST 7, 2000 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:00 p.m. on the 7th day of June 2000 at City Hall, with the following council roll call: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Absent (Illness) A1 Garcia, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Present and with six present a quorum was established, the following items were addressed: [ 1.0 I ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: I Call to Order Invocation - First United Methodist Church - Rev. Carroll Caddell Pledge of Allegiance to the United States Flag Salute to the Texas Flag Recognition of Fire Department Employees -postponed to August 21, 2000 1.1 Citizen Input [2.0 I CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council meetings held July 17, 24 and 31, 2000 (Hicks/Devlin) Motion to approve the minutes as written-Dillard; second-Garcia, carried with all ayes. 2.2 Consideration of a resolution authorizing an Interlocal Agreement with Denton County for tax collection services (Johnston) Motion to approve the resolution as written-Dillard; second-Garcia, carried with all ayes. 2.3 Consideration of a resolution authorizing an Interlocal Agreement with Tarrant County for purchase of patrol vehicles (Sparkman/Clark) Motion to approve the resolution as written-Dillard; second-Garcia, carried with all ayes. 2.4 Consideration of acceptance and award of bids for purchase of sludge de-watering chemicals and approval of an ordinance authorizing contract for same (Sparkman/Chutchian) Motion to accept and award bids and approve the ordinance as written-Dillard; second-Garcia, carried with all ayes. 2.5 Consideration of approval of council expenditures (Council) Motion to approve as written-Dillard; second-Garcia, carried with all ayes. 2.6 Consideration of approval of an ordinance authorizing a contract with Peiser Surveying Company, Inc. for surveying services related to the State Highway 121 boundary adjustment with the City of Lewisville (Persaud) Motion to approve the minutes as written-Dillard; second-Garcia, carried with all ayes. 0074 i 8/7/00 ~.0[~~_~ULAR AGENDA: 3.1 Public Hearing regarding the 2000-2001 municipal budget (Lambert/Johnston) Mayor Manning opened the public hearing. There being no comments from council staff or the public Mayor Manning closed the public hearing. 3.2 Receive Report and Consideration of appropriate action with regard to the Chamber of Commerce Convention and Visitors Bureau (Simms) Steven Simms, president of the Chamber of Commerce, advised the amount of money needed, $2125.00, would be used to help with start up costs of a Convention and Visitors Bureau at the Chamber. Motion to approve grant of $2125.00 to the Chamber of Commerce-Dillard; second-Kovatch, carried with all ayes. 3.3 Consideration of acceptance and award of proposals for auditing services on the City Hall/Library construction project and approval of an ordinance authorizing contract for same (Lambert) Mr. Lambert advised that this item had been postponed until staff could determine whether or not a former Councilmember could do business with the city. He said there is nothing in the charter or our ordinances that prohibits such an action. Motion to accept the proposals and award to Harris & Meyers-Garcia; second-Jue, carried with the following roll call vote: Ayes - Gordon; Jue; Garcia; Dillard; Manning; Abstain - Kovatch 3.4 Consideration of an ordinance authorizing the acquisition of two Low Emissions Vehicles from Houston-Galveston Council of Governments and one Zero Emissions Vehicle (electric) from Village Ford (Sparkman/Owens) Mr. Lambert explained that staff is recommending the lease purchase of one Zero Emissions Vehicle (ZEV) [electric] and the purchase of two Low Emissions Vehicles (LEV) [propane] to comply with EPA requirements. Councilmember Dillard said an electric vehicle is a waste of money and recommended purchasing three propane vehicles. Mayor Manning asked when the city knew we were designated as "non-attainment" and Mr. Lambert advised we were told in 1998. Mayor Manning asked why we are just now purchasing vehicles and Mr. Lambert explained that our plan had been to purchase conversion kits, but we learned that the EPA does not accept them. Mayor Manning said he is not in favor of an electric vehicle and also suggested purchasing propane in as many vehicles as possible. Mr. Lambert said we can order the vehicles right away to meet the September 1, 2000 deadline, but said they would not be paid for until later. Mr. Johnston advised that if the vehicles were purchased now, the charges would be included in this year's budget (1999-2000). Motion to approve an ordinance authorizing the purchase of three (3) low emissions vehicles to meet EPA requirements by September 1, 2000-Dillard; second-Kovatch, carried with all ayes. 3.5 Consideration of an ordinance authorizing a contract with Hunter Associates for updating land use assumptions and capital improvement projects report (Johnston) Mr. Johnston advised that State law requires a review of impact fees every three years for possible revision. Staff recommends contracting with Hunter Associates for this revision. Motion to approve an ordinance authorizing a contract with Hunter Associates for updating land use assumptions and capital improvement projects report-Gordon; second- Garcia, carried with all ayes. 0 {} 7.4. _! 8/7/00 3.6 Consideration of an ordinance authorizing a contract with Hunter Associates for engineering services to design Paige Road from SH 121 to S. Colony Boulevard (Lambert/Saldafla) Mayor Manning called for citizen input on this item. Nancy Shaw, 5740 Perrin, asked if we competitively bid this project. Mr. Lambert said thc city sought RFQ's last year and Hunter Associates was chosen at that time. Hc said if this contract is approved, it will be a continuation of their existing contract with the city. Ms. Shaw asked who designed thc streets originally. Mr. Saldafia advised it was Ferguson-Deer Engineering Co. Mr. Saldafia advised that staff is recommending award of this contract to Hunter Associates instead of waiting until other RFQ's are received and reviewed because Paige Rd. is heavily used, is being developed and is in need of repair. Council discussed percentage for consulting fees and whether to include landscaping in this project. Conduit will be put in place for irrigation. Council will discuss landscaping and how to address at a later date. Motion to approve an ordinance authorizing a contract with Hunter Associates for engineering services to design Paige Road from SH 121 to $. Colony Boulevard-Gordon; second-Dillard, carried with all ayes. 3.7 Consideration of acceptance and award of a tree trimming proposal from Horton Tree Service and approval of an ordinance authorizing contract for same (Lambert) Motion to postpone to a work session on August 14, 2000-Dillard; second-Jue, carried with all ayes. 3.8 Consideration of acceptance and award of proposal to Diversified Utility Consultants, Inc. for review of TXU Gas company's franchise payments to the City and approval of an ordinance authorizing contract for same (Lambert) Mr. Lambert advised that TXU has suggested seeking proposals from other companies besides Diversified Utility Consultants, Inc. Cheryl McKinnis, representing TXU, addressed the council and stated that she could make the name of other consulting companies available to Mr. Lambert. Mayor Manning advised that he wanted to get numbers from other utilities as well. Councilmember Kovatch said that the utility companies should pay for this audit. Motion to postpone until other proposals are received-Kovatch; second-Dillard, carried with all ayes. 3.9 Consideration of approval of a resolution authorizing a standardized Master Advance Funding Agreement with the Texas Department of Transportation for future local projects (Lambert) Mr. Lambert advised this is a standard agreement, but noted the city attorney has not reviewed it. Mayor Manning suggested this item be postponed until the city attorney has had the opportunity to review the agreement. Motion to postpone until city attorney reviews the agreement-Kovatch; second-Dillard, carried with all ayes. 3.10 Consideration of approval of an addendum to the security agreement between the City of The Colony and AMRESCO regarding Blue Sky Sports Center, L.P. (Nelson) Pam Nelson advised the council that our city attorney had recommended against approving this addendum. She, AMRESCO and the Corps of Engineers have agreed to sign another letter agreement, so this addendum is not needed. Peter Brody with Blue Sky Sports Center said there will be no delay in the project and this action will not effect the Dallas Bum participation. He said it has been a pleasure to work the city council and staff on this project. He told the council they should be really proud of the staff that 00741: 8/7/00 represents the City. Mr. Brody invited everyone to attend a public relations event at the site on Friday, August 11 at 2:30 p.m. No action was taken on this item. 4.0 DISCUSSION ITEMS 4.1 CHAMPS Progress Report - Walden Sue Walden gave her annual report stating she would like to have more things for the volunteers to do. She said she would like to make the volunteers available to other organizations besides the city. Ms. Walden reported real savings to the city in the first year at $14,133.31. 4.2 Preliminary project schedule of the Community Center - Lambert Pam Nelson advised that dirt and drainage work could be done prior to receiving approval of the grant. 4.3 Resolutions for the 2000 TML Annual Conference - Lambert Mr. Lambert advised any resolutions must be submitted by October 2, 2000. 8:21 p.m. Recess ADDITIONAL AGENDA ITEM 5.0 EXECUTIVE SESSION 8:25 p.m. Executive Session as authorized by Section 551.071 of the Government Code regarding litigation, to-wit: Gibson v City of The Colony 8:50 p.m. 8:51 p.m. Reconvene 5.1 Consideration of any appropriate action to be taken as a result of the executive session. No action taken. With no further business to address, Mayor Manning adjourned the meeting at 8:52 p.m. APPROV~ED: ATTEST: Pa~A Hmks, TRMC/CMC/AAE City Secretary