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HomeMy WebLinkAbout06/19/2000 City Council 007386 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON JUNE 19, 2000 The REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas was called to order at 7:05 p.m. on the 19t~ day of June, 2000, at CITY HALL with the following roll call vote: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Present and with seven present, a quorum was established and the following items were addressed: 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to. Order Invocation - Calvary Christian Center Pledge of Allegiance to the United States Flag Salute to the Texas Flag CITIZEN INPUT - None 2.0 CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council meeting held June 5, 2000 Motion to approve - Stanwick; second - Dillard, carried with all ayes 2.3 Consideration of approval of an ordinance authorizing a contract with TruGreen Lawn Care for mowing and maintenance of the drainage ditch at Baker Drive and Bentley Lane Motion to approve - Stanwick; second - Dillard, carried with all ayes 2.6 Consideration of approval of an ordinance authorizing the City Manager to enter into a contract with Oc6-USA for the purchase of a large format copier for the Engineering Department Motion to approve - Stanwick; second - Dillard, carried with all ayes 2.7 Review and consideration of authorizing council expenditures Motion to approve - Stanwick; second - Dillard, carried with all ayes 2.2 Consideration of approval of a living quarters agreement between the City of The Colony and Dave Wallace for housing located at Hidden Cove Park Councilman Dillard asked if problems could arise by having the Fire Marshal serve in the capacity of a police officer also. Pam Nelson, Parks and Recreation Director, indicated there should be no problem. Motion to approve - Dillard; second - Gordon, carried with all ayes 00738 2.4 Consideration of approval of a budget transfer from the Utility Fund to the water and sewer special projects fund in the amount of $400,000 Councilman Kovatch asked if the funds could better be used to pay off the SRF. Tony Johnston, Finance Director, responded that it would be more profitable for the city to keep the funds and earn interest than to pay off debt. Mayor Manning said he would rather see a rebate to the citizens. Lanny Lambert, City Manager, explained that some major projects would be initiated soon and these funds could be utilized. Motion to approve - Kovatch; second - Dillard, carried with all ayes 2.5 Consideration of approval of the extension of the depository agreement with First State Bank, as recommended by the Finance Committee Mayor Manning expressed his concern over extending the agreement rather than seek other banks. Tony Johnston replied that GNB was unable to perform necessary tasks because of the City's level of technology. Motion to approve - Stanwick; second - Dffiard, carried with all ayes 3.0 REGULAR AGENDA: 3.1 Consideration of approval of authorizing $13,745 for the purchase of a Christmas Tree as requested by the Special Events Board David Swain, Assistant Parks and Recreation Director, made a brief presentation. He explained that the $13,745 was for other decorations also. The proposed Christmas tree has a six year warranty with a life expectancy of 10-12 years. The price includes a one year storage fee, however, storage in the future will need to be paid each year. Stuart Marshall, representative of Christmas Dtcor by Zenith, explained that last year's tree had been intended for the top of a building and never for the front of City Hall. He guaranteed Council that the proposed tree would be suitable and additional height could be added on in the future. Motion to approve - Gordon; second - Garcia, carried with all ayes. 3.2 Consideration of approval of an ordinance adopting Capital Improvements Plan and impact fees for the Drainage Watershed of Stream SC-lA Motion to approve - Stanwick; second - Kovatch, carried with all ayes 3.4 Consideration of approval of an ordinance amending the Code of Ordinances by amending Appendix B-Subdivision by providing for a street light policy and requiring the installation of street lights in all new developments and providing an effective date Motion to approve - Stanwick; second - Dillard, carried with all ayes 3.5 Consideration of approval of an ordinance amending the annexation plan for the city of The Colony as adopted by Ordinance No. 99-1162 City Attorney Tiffany Haertling has recommended that the annexation plan be amended to better accommodate future plans. Motion to approve - Dffiard; second- Stanwick, carried with all ayes. 3.6 Consideration of approval of a developer's agreement with Blue Sky Sports Center, LP, for specific responsibilities relating to the construction of a soccer complex Lanny Lambert, City Manager, explained the specifics of the developer's agreement. Councilman Kovatch asked about the blank left on page 3 relating to the number of days to completion following commencement of construction. Mr. Peter Brody, Blue Sky Sports, responded that the amount of days should be 180 or six months. He's hoping for a completion by the end of November, 2000. Motion to approve - Stanwick; second - Dillard, carried with all ayes 7:40 p.m. Mayor Manning left the meeting and asked Mayor Pro-tern Dillard to preside. 3.3 Consideration of approval to authorize staff to request Requests For Qualifications (RFQ) for professional surveying services The proposed survey is for land to be included in CDD #5 and is being recommended by the CDD committee. Motion to approve - Gordon; second - Kovatch, carried with all ayes 3.7 Consideration of approval of lease contract with Keller Williams Realty for lease of office space in former Library building Lanny Lambert explained that Keller Williams Realty is building a new structure but will need temporary office space for a period of six months. Proposed lease is for $1.00 per sq. ft. or $5,000 per month for six months with a possible renewal of 2 additional months. Keller Williams has asked that the City paint the walls and stretch the carpet. Tony Johnston said he was getting proposals for that. The funds would be kept separate for receiving rent and paying any expenses. Mr. Johnston will monitor the fund and be the contact person for the City. Councilman Dillard asked if leasing the space would interfere with Parks and Recreation activities. Pam Nelson, Parks and Recreation Director, said Sam Fitzgerald's office is located in the building but Keller Williams has no problem with him having access to the area. They only asked that key distribution be kept to a minimum. Other programs scheduled for the summer should not be affected. Motion to approve - Stanwick; second - Garcia, carried with ali ayes DISCUSSION ITEMS 4.4 County Development District (C.D.D.) #5 negotiations Lanny Lambert explained the nine points of negotiations. Tiffany Haertling, City Attorney, said the City would follow steps of involuntary annexation beginning in six years. The developer would need (and has agreed) to sign an indemnification agreement in the event of litigation. Mr. Lambert said the City will maintain a 10' strip of land on thc perimeter to ensure future annexation. Council has asked the city attorney to review the City's lease with the Corps of Engineers for Wynnewood Peninsula. Mr. Lambert indicated that the area and citizens would receive the same services and fees provided to the rest of the City. This should make an easier transition after annexation. Councilman Kovatch stated his desire to have the election postponed to November, 2000, rather than the proposed August, 2000, date 8:20 p. m Mayor Manning returned to the meeting. 4.1 Intersection improvements at Keys and N. Colony Blvd. Councilman Garcia explained that when the pavement at this intersection gets wet it is very slick. Police Chief Joe Clark reported that statistics for accidents reported from January, 1999, to May, 2000, show three at the intersection of North Colony Blvd. and Curry Dr., three at the intersection of North Colony Blvd. and Newton Dr., and 15 at the intersection of North Colony Blvd. and Keys Dr. Abel Saldafia, City Engineer, reported that Hunter Associates had surveyed the intersection and there are varying opinions at to why the pavement is so slick. He has spoken with contractors and estimates $5,000-$7,000 to complete the improvements. Mayor Manning asked that this item be placed on the next agenda. 00738 - 4.2 Boundary between the cities of The Colony and Lewisville along State Highway 121 Mr. Lambert explained that there is no jurisdiction on the 121 easement right-of-way from Paige Road west to Standridge Dr. North of SH 121 is in The Colony and south of SH 121 is in Lewisville. The City Manager of Lewisville is agreeable to letting The Colony have all authority to the southern boundary of SH 121 but will maintain authority over curb cuts. Mayor Manning asked that this item be added to next consent agenda. 4.3 Chipping Program Shirlene Sitton, Recycling Coordinator, briefly explained the problems with the current chipping program. A work session is needed to review alternatives. No date was set. 4.5 TXU Electric Service Area Cities Steering Committee Participation City Attorney Tiffany Haertling explained that a coalition of cities is fighting TXU at the PUC level to prevent a t~ansmission and distribution rate filing which would be charged to every customer. The City's participation will cost $.10 per capita or $2,500. Mayor Manning recommends participation and asked that this item be added to next agenda. 8:45 p.m. Convene in Executive Session EXECUTIVE SESSION AS AUTHORIZED BY CHAPTER 551.072 OF THE LOCAL GOVERNMENT CODE, TO-WIT: A. Boundary dispute with City of Frisco 9:07 p.m. Reconvene in Open Session 5.1 Consideration of any appropriate action to be taken as a result of the executive session Motion to direct staff to bring back to Council appropriate action needed to employ a surveyor to examine land west of F.M. 423 - Kovatch; second - Stanwick, carried with all ayes With no further business to address, Mayor Manning adjourned the meeting at 9:10 p.m. APPROVED: William W. Manning, 19la-yor ATTEST: / l~'uthann DeJlin, Deputy City Secretary