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HomeMy WebLinkAbout03/20/2000 City Council 007334 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON MARCH 20, 2000 The REGULAR SESSION o£ the City Council of the City o£ The Colony, Texas was called to order at 7:05 p.m. on the 6th day of March 2000 at City Hall, with the following council roll call: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present JeffMeyers, Councilmember Present and with seven present a quorum was established, the following items were addressed: ITEM DESCRIPTION SOURCE STATUS 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Manning Invocation - Friendship Baptist Church Pledge o£ Allegiance to the United States Flag Manning Salute to the Texas Flag 1.1 Mayoral Proclamation declaring Poison Prevention Week Manning Presentation of Employee Awards for Tenure Burkett Margaret Burkett and Mayor Manning presented the following awards: Ken Leverich and Sherry Hutchison for 15 years of service; Tony Johnston, Sam Fitzgerald and Lisa Brown for 5 years of service; Rodney Sutton and Cynthia Sanders for 2 years of service. Also recognized, but not present were: Gwen Mansfield, Susan Easley, Stella Green, Jean Snyder, and Matt Frentzel. 1.2 Citizen Input - None 2.0 CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council Hicks meetings held February 28, March 2, and 6, 2000 Motion to approve the minutes for February 28 as amended and all others as written - Stanwick; second - Dillard, carried with ail ayes. 2.2 Consideration of approving a joint election agreement Hicks between the City of The Colony and the Lewisville Independent School District for the conduct of the May 6, 2000 Motion to approve the agreement as written - Stanwick; second- Dillard, carried with all ayes. 00733 2.3 Consideration of adoption of an ordinance authorizing the Johnston/ issuance and sale of the City's combination Tax and Lambert Limited Surplus Revenue Certificates of Obligation, Series 2000; levying an annual ad valorem tax and providing for the security for and payment of said Certificates; prescribing the form of said Certificates; awarding the sale thereof; approving the Official Statement; and enacting other provisions relating to the subject Mr. Chris Janning with First Southwest Company advised council of the results of the competitive sale of the bonds. He said 10 bids were received, noting 5 had been received on the Intemet. Mr. Janning said Standard & Poors had given the city a positive credit outlook and would probably change our rating in 2-3 years. He further noted that Moody's had complimented the city's debt management program. Mr. Janning recommended awarding the sale to First Tennessee Capital Markets Motion to approve the ordinance and award as recommended - Stanwick; second - Meyers, carried with all ayes. 2.4 Consideration of authorizing the city manager to execute an Burkett Interlocal Agreement and Consent to Assignment with regard to the name change of Texas Municipal League Group Benefits Risk Pool to Texas Municipal League Intergovernmental Employee Benefits Pool Motion to approve the agreement as written - Stanwick; second- Dillard, carried with all ayes. Consideration of a resolution authorizing the Keep Texas Weisman 2.5 Beautiful in The Colony and the establishment of an executive board Motion to approve the resolution as written - Stanwick; second- Dillard, carried with all ayes. Consideration of an ordinance amending the Code of Saldafia 2.6 Ordinances by amending Chapter 19 relating to traffic amending section 19-10 establishing a speed limit of 40 mph on Windhaven Pkwy. Motion to approve the ordinance as written - Stanwick; second - Dillard, carried with all ayes. REGULAR AGENDA: 3.0 Public Hearing and consideration of an ordinance granting Persaud 3.1 a specific use permit to allow for a change in zoning from Planned Development District (PD-9) to Shopping Center (SC) for a 5.12 acre tract located at the southeast comer of Paige Rd and South Colony Blvd. Mayor Manning opened the public hearing. Mr. Persaud gave the background of this request and stated that p&z has recommended approval of the zoning change. 00733 . Mr. Persaud pointed out that there was a typographical error on the agenda indicating this was a request for a specific use permit. He clarified this is not a request for a SUP. The city attorney said the error does not invalidate the agenda item. Mayor Manning closed the public hearing. Motion to approve the ordinance as written - Stanwick; second- Dillard, carried with all ayes. Public Hearing and consideration of an ordinance 3.2 establishing impact fees on Office Creek Drainage shed Persaud Mayor Manning opened the public hearing. Mr. Persaud addressed the council, stating the ordinance needs some adjusting and recommended leaving the public hearing open until the April 3, 2000 council meeting to give staff time to finalize the ordinance for adoption. Mike Boyd, engineer for Nathan Maier, gave a brief background on this matter. He explained both Alternatives 1 and 2. He advised that staff and the engineers recommend Alternative 2 for the Office Creek Drainage Shed. Mayor Manning confirmed that Mr. Boyd had discussed this matter with representatives for the Billingsley Co. Mr. Boyd assured him that their concerns had been addressed and that the final acreage will be defined at the time of platting. Mr. Persaud and Mr. Saldafia advised they met with Ms. Netzer's attorney and the result was favorable. Mr. Myron Dornic said he would hold his comments until the next meeting, but said he is specifically interested in credits. Mr. Lambert said staff is working on adding that to the ordinance. Councilman Stanwick asked if LISD would be charged impact fees for any development they do in the drainage area. Mr. Lambert advised they would not. Motion to continue the public hearing until April 3, 2000 at 7:00p. m. - Stanwick; second- Dillard, carried with all ayes. Public Hearing and consideration of repealing the local 3.3 application of the Sales Tax Holiday Lambert Mayor Manning opened the public hearing and asked if any member of council was interested in repealing this sales tax holiday, stating he thought it should not be repealed. Councilman Dillard agreed. Mr. Lambert advised that if no action were taken, the holiday would remain in place. Mayor Manning closed the public hearing. No action was taken on this item. Consideration of acceptance and award of proposals for 3.4 architectural services for the renovation of the former Lambert/ 00733: library building into a proposed conference center Johnston Mr. Lambert said 3 proposals had been received and after review, staff is recommending awarding the project to Phelps-Wood for a flat cost of $40,000. He noted this could be paid for from hotel/motel tax. Mr. Lambert said there is a possibility we could receive a 50/50 grant for the construction project. Mr. Lambert estimated 3 months to complete, but noted that if we apply for the grant that would delay the start date by 6 months. Councilman Stanwick asked the approximate cost and Mr. Lambert said he hopes it can be done for $500,000. Councilman Stanwick said, based on our experience with this building (city hall/library), that we need to be sure everything is included in the cost estimates and to rely on the architect for accurate figures. Councilman Gordon asked if we could go ahead and bid the project so we would know the cost in advance. Mayor Manning said the grant application process would delay the project, but noted it might be worth it. He suggested using the building as it is and hiring a consultant to write the grant application. Pam Nelson advised the building could be used now with just a little clean up. Motion to approve the agreement as written - Stanwick; second - Dillard, carried with all ayes. Consideration of authorizing a budget amendment in the 3.5 amount of $30,000 for the purpose of entering into a tree Johnston trimming program Mayor Manning suggested taking this to a work session. He said we don't want to upset homeowners who have already trimmed their trees. He noted they might want reimbursement. Councilman Stanwick asked if this program would include removing dead trees and Mr. Johnston said it would. Councilman Garcia said to be sure alleys and clean up after storms are included in the program. Consideration of authorizing the expenditure of funds by 3.6 The Colony Economic Development Corporation Board of Ramsey Directors (4A) for Allies Day Motion to approve as recommended- Gordon; second- Dillard, carried with all ayes. 4.0 CITY MANAGER AND STAFF REPORTS Annual Trash-off Day Weisman Ms. Weisman advised she has 200 volunteers for the April 1, 2000 event, as well as 15 vendor sponsors. She said IESI and CWD have donated their services for picking up trash and recyclables. Opening of Josey Lane Ramsey Mr. Ramsey advised the opening and ribbon cutting ceremony is set for 10:30 a.m. on April 12, 2000 at the 00788< north end of Josey Lane at Hwy 121. 1999 Thoroughfare Bond Program, Phase I regarding the Lambert reconstruction of substandard width streets Mr. Lambert, Chief Morrison and Chief Clark all recommended leaving the streets in question at their current width, noting that passage of emergency vehicles has never been a problem. Chief Clark said the high school has agreed to keep the gate locked all day. Councilman Gordon said we need to keep asking the high school to remind students not to park along Arbor Glen. Councilman Stanwick asked Mr. Lambert to have signs posted at 30' from stop signs and at 10' from mailboxes so everyone will know they should not be parking in those areas. Water Well #3 Lambert The well is up and running properly. We are still waiting for test results before putting it back on line in the system. Lambert 2000 Goals This document, prepared by staff members annually, was distributed to the council for their information. Expense Report of City Hall~Library Project Lambert/ Mr. Lambert advised that a preliminary final finance Hicks report had been prepared by Ms. Hicks for their information and review. He said the project is in the red but noted there are some pending credits and some items which could be charged back to other departments which would reduce the amount the fund is over. Mr. Lambert said he is shutting down the project immediately. Mayor Manning asked if these numbers agree with the audit just completed. He said he was concerned about closing down the project before it is complete, because costs would still need to be monitored. Mayor Manning asked if this report showed all costs expended on this project. Mr. Lambert advised that it does. Mayor Manning asked if the report includes all personnel costs from all departments who worked on the project and all other costs involved. Tony Johnston advised it did not include the costs for file servers, stating he had taken that from the Finance Department budget. Mayor Manning said all expenditures associated with this project should be reflected in the financial reports and recommended an independent audit be done to ensure that we know the actual costs involved. Mayor Manning asked if we had honored the promises made to Ken Leverich and his crew when they were assigned to this project. Mr. Lambert said they were all being put back into the public works department. 5.0 DISCUSSION ITEMS: 5.1 Using the 1998 or 1999 averages for figuring the base Dillard amount of the wastewater charges Councilman Dillard said he was concerned about using 00733'o our normal process for this average due to the two years of drought we have had. He recommended providing relief for the homeowners by using the least usage each year to get the average. Councilman Dillard recommended a policy to that effect be placed on the April 3, 2000 agenda for council consideration. With no further business to address, Mayor Manning adjourned the meeting at 8:43 p.m. APPROVED: & William W. Manning, rvmyor ATTEST: Patti A. Hicks, TR34C/CMC/AAE City Secretary