Loading...
HomeMy WebLinkAbout03/06/2000 City CouncilMINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON MARCH 6, 2000 The REGULAR SESSION of the City Council of the City of The Colony, Texas was called to order at 7:03 p.m. on the 6t~ day of'March 2000 at City Hall, with the f,ollowing council roll call: William W. Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Jeff` Meyers, Councilmember Present and with six present a quorum was established, the f,ollowing items were addressed: ITEM DESCRIPTION SOURCE STATUS 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Manning Invocation - Friendship Baptist Church - Tony Barelle Pledge of Allegiance to the United States Flag Manning Salute to the Texas Flag 1.1 Mayoral Proclamation declaring Absolutely Incredible Kid Manning Day - The proclamation will be sent to Campfire Boys & Girls Chapter. 1.2 Citizen Input - None 2.0 CONSENT AGENDA 2.1 Consideration of approval of a resolution ordering a Hicks general election to be held on May 6, 2000 for the purpose of electing four Councilmembers Motion to approve the resolution as written-Stanwick; second-Garcia, carded with all ayes. 2.2 Consideration of approval of a resolution calling a Persaud public hearing for the 17th day of April 2000 to consider land use assumptions within a designated service area or areas of the city Motion to approve the resolution as written-Stanwick; second-Garcia, carded with all ayes. 2.3 Consideration of acceptance and award of bids to J&M Sparkman/ Maintenance in the amount of $31,920 for annual Nelson mowing contracts at the following parks: Bill Allen, Stewart Creek and the Aquatic Park; and approval of an ordinance authorizing contract for same Motion to accept the bids and award as recommended and to approve the ordinance-Stanwick; second-Garcia, carded all ayes. 2.4 Consideration of approval of an ordinance authorizing Sparkman/ a contract with International Police Technologies, Inc. Clark for the purchase of video cameras Motion to approve the ordinance as written-Stanwick; second-Garcia, carried with all ayes. 3.0 REGULAR AGENDA: 3.1 Consideration of acceptance of the Comprehensive Johnston Annual Report for year ending September 30, 1999 Mr. Jerry Gaither with Weaver & Tidwell (auditors) addressed the council stating the audit is a fair representation of the city's financial position. The city currently has just over two months operating expenses in reserve. The two major funds are in excellent financial condition. Councilman Dillard gave special recognition to the Finance Director and his staff for their work. accept the audit as presented-Stanwick; second- Meyers, carried with all ayes. 3.2 Consideration of approval of an Agreement for Legal Lambert Representation with Hayes, Coffey & Berry Mr. Lambert advised that staff had interviewed the fu'ms who submitted proposals and the recommendation is to approve the proposal from Hayes, Coffey and Berry. Mr. Lambert noted the retainer would be $3000.00 per month, which will include two council meetings and unlimited municipal court appearances. Councilman Stanwick suggested that any person not authorized to consult with the attorney should be told to go through the city manager or department head. Tiffany Haertling with Hayes, Coffey & Berry said she had agreed to come to city hall once a week to meet with department heads and answer questions. Motion to approve the agreement as written-Garcia; second-Dillard, carried with all ayes. 3.3 'Consideration of approval of an Ordinance appointing Council Tiffany L. Haertling as City Attorney Mayor Manning read the caption as follows: AN ORDINANCE OF THE CITY OF THE COLONY, TEXAS, PROVIDING FOR THE APPOINTMENT OF A CITY ATTORNEY; PROVIDING FOR CONTRACTUAL AGREEMENT; PROVIDING FOR THE APPOINTMENT OF AN ASSISTANT CITY ATTORNEY; REPEALING pREVIOUS ORDINANCES IN CONFLICT; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. PASSED AND APPROVED THIS 6TM DAY OF MARCH 2000. Motion to approve the ordinance as written-Dillard; second-Stanwick, carded with all ayes. 3.4 Consideration of authorizing the Police Department to Clark pursue grant money for additional personnel Motion to authorize submitting the grant application as requested-Stanwick; second-Meyers, carried with all ayes. 4.0 DISCUSSION ITEMS: 4.1 Remodeling of the Municipal Court Offices, the Lambert/ Municipal Court Room and the City Marshal's office Hicks Mr. Lambert said he would be bringing costs back to the council for the renovation of the old council chambers into a court room and the remodeling of the classroom into a marshal's office and the remodeling of the court clerk offices. He said he would like to use the in-house crew that did the work on the city hall/library, but would seek bids to compare costs before making that decision. Mr. Lambert said there is about $50,000 in the court security fund that can be used toward the renovations. Ms. Hicks advised that money from that fund cannot be used for all the renovations, but only those items, which can be considered security, related. Mayor Manning said he does not want another "open- ended" project such as the city hall/library project. He wants staff to bring good cost estimates to the council before a decision is made on how to proceed. 5.0 EXECUTIVE SESSION AS AUTHORIZED BY SECTION 551 OF THE TEXAS GOVERNMENT CODE, TO-WIT: A.551.070 - Consult with attorney regarding boundary City Attorney issues with the City of Frisco 5.1 Consideration of any appropriate action to be taken as a result of the executive session None With no other business to discuss, Mayor Manning adjourned the meeting at 7:50 p.m. ~PROVED: f ATTEST: William W. Manning, Mayor - Patti A. Hicks, T~C, CMC/~, City Secret~