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HomeMy WebLinkAbout10/25/1999 City Council 0O728 MINUTES OF THE SPECIAL SESSION OF COUNCIL HELD ON OCTOBER 25, 1999 The SPECIAL SESSION of the CITY COUNCIL of the City of The Colony, Texas was called to order at 7:00 P.M. on the 25th day Of October 1999, at City Hall, with the following roll call: Bill Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Jeff Meyers, Councilmember Present A quorum was established and the following items were addressed: ITEM DESCRIPTION SOURCE STATUS 1.1 Consideration of acceptance of a proposal for the Christmas Special Tree Lighting as recommended by the Special Events Board Events Members of the Special Events Board presented a proposal Board from "Christmas D6cor"; a company that specializes in providing decorating services. The proposal includes a 12' tree of lights, garlands and wreath for the new city hall and other decorations. Funds for this project will be taken from the portion of Hotel/Motel tax allocated to the Special Events Board in the budget. After discussion, the council agreed that a 16' tree would look better at the new building. They also asked the board to investigate decorating other facilities in the city, specifically, the existing city hall. Motion to approve the proposal in an amount not to exceed $4,000-Stanwick; second-Garcia, carried with all ayes. 1.2 Receive report on proposed signage for the new City Hall Hicks facility Patti Hicks presented ideas for a sign to be placed on the front of the new City Hall. All council agreed with the circular logo and the words "City of The Colony" below it. Mayor Manning suggested also putting "City Hall and -.~Library" undemeat~i that in smaller 49tters. Ms. Hicks advised that she is getting prices for copper, brass and plastic. Councilman Gordon advised that the marketing finn working with 4A had questioned whether or not the logo was appropriate for the city at this time. Ms. Hicks told the 00728° council the current logo was adopted by the council several years ago and is currently in the process of being registered. She stated that staff needs to know if the logo is to be changed as soon as possible before any signs are made for th~ building. A monument sign is suggested at the comer of Main and N. Colony which will identify the building as the City Hall and Library. Further information is forthcoming. 1.3 Work Session regarding the proposed street improvement Lambert program Abel Saldafia, City Engineer, presented costs for in-house reconstruction of streets. After lengthy discussion, council agreed it would save 10% by doing the project in-house and might allow us to repair 10% more streets. Mr. Saldafia advised, however, that it is hard to hire supervisors for these types of projects and that the salary would be $23.00 to $25.00 per hour. Councilman Gordon said he is not in favor of doing this project in-house, noting that the city tried to save money by doing the city hall project in-house and that did not work. Mayor Manning asked how many cities have crews that do street reconstruction. Mr. Lambert said most cities have such crews. Mr. Saldafia said the only one he knows of is Frisco and they only do maintenance, not reconstruction. Council discussed a mix of in-house and contract. Councilman Stanwick suggested the large portions of this project be done by contract and the smaller streets be done in- house. Mr. Saldafia advised it would be hard to get a contractor to bid on just a portion of the project. Council agreed to use a contractor for the construction phase of the first $6 million of the bond program and then reconsider in-house crews. Mr. Saldafia said the engineering design could be done in- house, but he would need another engineer and two technicians. Mr. Hal Jones with Hunter Associates told the council it is hard to keep good, qualified people employed long enough to complete the job. He advised that an engineering firm alreadyhas the necessary manpower to do this type work. He reminded the council that this program is not maintenance but major reconstruction of streets. Mr. Jones said his firm would like to submit a proposal to the council, then they would have good numbers to base their decisions on. He said his fee would be negotiable and if an agreement could not be reached then the city could certainly seek other engineering firms for the job. Mayor Manning asked for consensus and the council agreed to use a contractor for engineering and construction on 2 the first $6 million of the bond program. Mayor Manning appointed himself, John Dillard, David Stanwick, Lanny Lambert and Abel Saldafia for the purpose of negotiating with Hunter Associates on their proposal. With no further business to address, Mayor Manning adjourned the meeting at 9:00 p.m. ~P~PROVED: /~ William W. Manning, ~ayo~ ~ ATTEST: Patti A. Hicks, TRMC/CMC/AAE City Secretary