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Home My WebLink About09/20/1999 City Council 0072 3o MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON SEPTEMBER 20, 1999 The REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas was called to order at 7:00 P.M. on the 20th day of September 1999, at City Hall, with the following roll call: Bill Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Jeff Meyers, Councilmember Present A quorum was established and the following items were addressed: ITEM DESCRIPTION SOURCE STATUS 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Manning Invocation - First United Methodist Church Rev. Caddell Pledge of Allegiance to the United States Flag Manning Salute to the Texas Flag 1.1 Mayoral Proclamation declaring Y2K Awareness Week Manning 1.2 Special Recognition: National Night Out Awards - Chief Clark recognized those persons who organized block parties and participated in the August 3, 1999 event. Those recognized for outstanding service were Cassie Reynolds, Teresa Casterland and Belinda Ressler. Ms. Casterland and Ms. Ressler tied for the largest attendance at their block parties. The most active crime watch group is Northpointe Homeowners Association and Brenda Brunet received a plaque for their efforts. 1.3 Citizen Input 2.0 CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council Hicks meetings held September 9 & 13, 1999 Motion to approve as amended - Stanwick; second - Dillard, carried with all ayes. 2.2 Consideration of rejection of bids for the construction of Sparkman. the restroom facility at Stewart~Creek Park West Nelson Motion to approve as presented - Dillard; second - Garcia, carried with all ayes. 2.3 Review and consideration of council expenditures for the Council month of August 9-20-99 Minutes 1 007260 Motion to approve as presented - Dillard; second - Garcia, carried with all ayes. ADDITIONAL AGENDA ITEM: 2.4 Consideration of approval of First Amendment to Contract Johnston of Sale from INC Properties, LLC to the City of The Colony and ratification of execution of First Amendment Motion to approve as presented - Dillard; second - Garcia, carried with all ayes. 3.0 REGULAR AGENDA: 3.1 Consideration of an ordinance establishing the ad valorem Johnston/ tax rate FY 1999 Lambert Motion to approve the ad valorem tax rate at $.765 per $100 valuation as recommended - Stanwick; second - Dillard, carried with all ayes 3.2 Consideration of an ordinance adopting the 1999-2000 Johnston/ municipal budget Lambert Motion to approve the 1999-2000 budget as presented - Stanwick; second - Dillard, carried with all ayes 3.3 Consideration of approval of an Interlocal Cooperation Lambert Agreement with Denton County for the relocation of the water line as part of the Josey Lane Extension Motion to approve the agreement as written - Stanwick; second - Gordon, carried with all ayes 3.4 Consideration of a resolution endorsing the conclusions and Ramsey recommendations outlined in the draft Programmatic Environmental Assessment for proposed development activities at Lewisville Lake Mr. Gene Ramsey explained that studies had been conducted by the Corps of Engineers regarding water- related activities and uses on Lake Lewisville. Staff does recommend approval of this resolution. Motion to approve the resolution - Gordon; second - Dillard, carried with all ayes. 3.5 Consideration of an ordinance granting a franchise to TXU Lambert Lone Star Gas Mr. Lambert, City Manager, recommended tabling this item until the attorneys complete their review. He noted the franchise would be increased from 2% to 4%. Mr. Johnston explained that the franchise agreement does not expire until 2002, but this amendment is a result of our agreement with CoServ, in which a 4% franchise fee is allowed. This is to make the two agreements the same. Motion to postpone for a full review until November 1, 1999 - Dillard; second - Meyers, carried with all ayes 9-20-99 Minutes 2 3.7 Consideration of a resolution establishing a policy Manning requiring that local businesses be given consideration on all purchases, services and contracts entered into by the City of The Colony and/or any of its agents Mayor Manning advised that he asked for this item to be placed on the agenda because he feels part of economic development is supporting local businesses. He then asked for postponement so the attorney and staff could write a better resolution, noting the one enclosed in the packet was done in haste and was not detailed enough. Mr. Tony Johnston, Finance Director, said he would like the Purchasing Agent to work on this and advised that most city departments do seek to do business with local vendors whenever possible. Mayor Manning told council to get their comments to Bob Sparkman, Purchasing Agent, no later than September 27, 1999 and directed this item to be placed on the October 4, 1999 agenda. Motion to postpone to October 4,1999 - Garcia; second - Dillard, carried with all ayes. 3.9 Review and appropriate action regarding the budget for the Lambert construction of the city hall/library facility Mr. Lambert advised that as of the end of August there is approximately $30,000 left in the budget for this project. He said he believed the building could be complete within 45 days with that amount of money if certain projects are cut from the plan. He advised that all the documentation regarding this building had been given to Mayor Manning as requested and that a copy would be made available to any member of council wishing to see it. Mr. Lambert presented 3 options for council consideration: 1. Do nothing, keep existing budget 2. Complete budgeted exterior - $79,500 3. Items not budgeted- $161,345 (See Attachment "A") Mr. Lambert said Option #1 would allow the interior to be finished but nothing would be done outside. Option #2 would include finishing the exterior. Option #2 would allow many items, which had not been included in the original budget to be included in the project. Council discussed the lists. Councilman Gordon asked where the money would come from to complete this project. Mr. Lambert advised the amount needed would be added to the existing loan for the project. Councilman Dillard and Councilman Stanwick both agreed the building needs to be finished right. Mr. Lambert said Councilman Stanwick had asked that we look at what it would cost to renovate the other four buildings (Police Dept., Conference Center [Library], Fire Station Two, and Public Works Bldg.) and he handed out a 9-20-99 Minutes 3 00727 . cost estimate on all three buildings. (See Attachment "B") Councilman Dillard said we should hire a professional to make these estimates. Mayor Manning asked Mr. Johnston to prepare financing options for at least the Conference Center. He went on to say the city hall/library project is in the works and we need to move ahead and finish it in such a manner that we will be proud of it. Mr. Johnston said the debt service is geared to handle more debt for streets, but it can include these renovations if that is council's desire. Mayor Manning said we should know going in what the estimated cost is on a project and if it is too much then we may have to go another direction. He said the city might not have purchased the Food Lion Building if the true costs had been known. Council directed staff to get proposals for design and costs on the other four buildings to be renovated. Councilman Gordon asked if we could get $300,000 to finish the city hall project. Mr. Johnston said he could get the funding. Mayor Manning advised that $18,000 would be added to our debt service payments each year if we borrow another $250,000. Motion to continue with Options 2 and 3 in an amount not to exceed $250,000 - Meyers; second - Dillard, carried with all ayes. 3.6 Receive report and consideration of appropriate action Lambert regarding a recommended 1999 thoroughfare bond program Mr. Hal Jones and Mr. Bill Dryden presented their report to the council regarding street repairs. After a lengthy discussion council agreed this item should be discussed in a work session. A work session was called for September 27, 1999. The Financial Advisors and the Engineer should be present. An action item will be on the October 4, 1999 agenda. Motion to postpone to September 27, 1999 - Stanwick; second - Dillard, carried with all ayes. 3.8 Consideration of city attorney contract Lambert Mr. Lambert said he is recommending that we terminate the contract with Cowles & Thompson and seek closer and hopefully less expensive legal services. Mr. Lambert suggested giving a 30-day notice and then either seeking new proposals or reviewing those we received last year. Councilman Dillard suggested keeping this contract in place until it expires then seeking proposals. A motion was made to terminate the contract within 30 days, but it died for a lack of a second. 9-20-99 Minutes 4 00727,= 4.0 CITY MANAGER AND STAFF REPORTS - none 5.0 DISCUSSION ITEMS: 5.1 Convenience Center and Yard Waste Weisman Postpone to October 4, 1999 5.2 Generator purchase Mr. Lambert will check with CoServ for service. Lambert Continue to review. 5.3 Candidate to the Denton Central Appraisal District Board Lambert of Directors Mr. Lambert will bring a recommendation to the October 4, 1999 meeting. 5.4 Other With no further business to address, the meeting was adjourned at 8:45 p.m. APPROVED: William W. Ma~ing, Mayor ATTEST: Patti A. Hicks, CMC, AAE City Secretary 9-20-99 Minutes 5 0 0 7 E 7 c, ATTACHMENT "A" CITY HALL RENOVATION OPTIONS 1. Do nothing, keep existing budget. Remove front covered drop off · No changes in Modular System · No Landscaping · No exterior concrete work 2. Complete budgeted exterior. Porte Cachere $25,000 Paving Parking Lot $10,000 Light Pole Bases $2,000 3 Flag Poles $3,000 Ballards $3,000 Logo Sign $1,500 Parking Lot Striping $5,000 Drop-Off Drive Up $10,000 Dumpster Screening $5,000 $64,500 Labor $15,000 $79,500 3. Items not budgeted: Carpet Cleaning $2,000 Landscaping & Irrigation $30,000 Equipment Rental $4,000 Electrical Labor $2,500 Labor $30,000 (eliminate part-time, $15,000 in Sept) Extra Wiring (phone & computers) $17,000 Fire Suppressant $40,000 Police Monitored Security System $15,000 Counters & Cabinets $10,000 57 Trash Cans $1,000 30 Fire Extinguishers $3,500 7 Paper Towel Dispensers $350 17 Toilet Paper Dispensers $170 1 Sanitary Napkin Dispenser $50 7 Soap Dispensers $175 8 Storage Area Shelving $800 2 Janitor Carts $400 5 Floor Mats $500 Lockers / Coat Rack $500 B finds $1,400 Art Work ? Pay Phone ? Gas Line $2.000 $161,345 BUILDING PROJECTS ES TIMA TED B UI£ DING RENO VA TION COS TS Police Station Carpet 18,000 sq ft. x 15.00 / sq yd = $30,000 Walls = 5,000 Paint = 10.000 $45,000 *1 Fire Station #2 Carpet 6,500 sq ft. x 15.00 sq yd = $11,000 Walls = 5,000 Paint = 5.000 $20,000 Public Works Building Carpet 6,000 sq. ft. x 15.00 sq yd = $10,000 Walls = 5,000 Paint = 5.000 $20,000 *2 3 Buildings Totals = $85,000 20% contingency = 17,000 Total $102,000 *1 - $200,000 budgeted for Radio System Improvements (Dispatch Office, etc.) $44,000 available in Court Security Fund *2 - $55,000 Budgeted for Utility Building renovation in 1996 (still in Fund Balance) LIBRARY / CONFERENCE CENTER RENOVATION 9,000 sq. ft. x $75.00 sq. ft. = $675,000 plus Chairs, Tables, Utensils, Curtains Landscaping, etc. = $100.000 *Total Estimated Costs for Conference Center $775,000 *Proposed costs for Hotel/Motel Tax and/or 4A monies. Estimated debt service = $58,125 / year for 20 years