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HomeMy WebLinkAbout09/13/1999 City Council 00726 MINUTES OF THE REGULAR SESSION OF COUNCIL HELD ON SEPTEMBER 13, 1999 The REGULAR SESSION of the CITY COUNCIL of the City of The Colony, Texas was called to order at 7:00 P.M. on the 13th day of September 1999, at City Hall, with the following roll call: Bill Manning, Mayor Present John Gordon, Councilmember Present Lewis Jue, Councilmember Present David Stanwick, Councilmember Present A1 Garcia, Councilmember Present John Dillard, Councilmember Present Jeff Meyers, Councilmember Present A quorum was established and the following items were addressed: ITEM DESCRIPTION SOURCE STATUS 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Call to Order Manning Pledge of Allegiance to the United States Flag Manning Salute to the Texas Flag 1.1 Mayoral Proclamations: Manning National Payroll Week Constitution Week Lawsuit Abuse Awareness Week 1.2 Presentation of Employee Awards Employee Tenure Awards Burkett Certificate of Achievement for Planning Excellence Lambert 1.3 Citizen Input 2.0 CONSENT AGENDA 2.1 Consideration of approval of the minutes of the council Hicks/ meetings held August 16, 17, 19, 23, 24, 26, 31, September Devlin 2 and 7, 1999 Motion to approve as written - Stanwick; second - Garcia, carried with all ayes. 2.2 Consideration of renewal of an Interlocal agreement with Burkett/ Texas Municipal League for health insurance coverage for Personnel city employees Committee Motion to approve as written - Stanwick; second - Garcia, carried with all ayes. 2.3 Consideration of a resolution approving an increase in rates Lambert for recycling services provided by Community Waste Disposal, Inc. (CWD) Motion to approve as written - Stanwick; second - Garcia, carried with all ayes. 00726;,5 2.4 Consideration of resolution approving the year 2000 Lambert Financial Plan for the Denco Area 9-1-1 District Motion to approve as written - Stanwick; second - Garcia carried with all ayes. 2.5 Consideration of acceptance and award of bids for the Sparkman/ purchase of Traffic Materials and approval of an ordinance Orr authorizing contract for same Motion to approve as written - Stanwick; second - Garcia, carried with all ayes. 2.6 Consideration of acceptance and award of bids in the Sparkman/ amount of $22,455.63 for the purchase of one ~ ton pick up Figueroa for Water Distribution and approval of an ordinance authorizing contract for same Motion to approve as written - Stanwick; second - Garcia carried with all ayes. 2.7 Consideration of acceptance and award of bids in the Sparkman/ amount of $66,120. for the purchase of one generator for Lambert the Wastewater Treatment Plant and approval of an ordinance authorizing contract for same Mr. Lambert asked for discussion on this item stating the council needs to reject the bids for the used generator and accept this bid for a new one. He also asked the council if we could pursue the purchase of a new generator for well site No. 3. He said this is a recommendation from the Y2K Committee, but noted the delivery time is 17 weeks and the new generator would not be received in time for Y2K. Motion to reject the bids received previously on the used generator and to accept the bid from Johnston Electric in the amount of $66,120 for a new generator - Stanwick; second - Dillard, carried with all ayes. Councilman Dillard asked the city manager to bring proposals regarding purchasing a generator for well site No. 3 to the council at the September 20, 1999 meeting. 2.8 Consideration of acceptance and award of bids for the Sparkman/ annual contract for equipment rental and approval of an Fitzgerald ordinance authorizing contract for same Motion to approve as written - Stanwiek; second - Garcia, carried with all ayes. 2.9 Consideration of acceptance and award of bids in the Sparkrnan/ amount of $60,000 for the sale of city property located at Carroll 5201 N. Colony Boulevard Motion to approve as written - Stanwick; second - Garcia, carried with all ayes. 3.0 REGULAR AGENDA: 3.1 Public Hearing regarding the proposed tax rate Johnston 00726o Mayor Manning opened the public hearing. Mr. Johnston explained that the tax rate is proposed to be reduced from $.78.5 to $76.5 cents per $100 valuation. He said the city is doing well and the staff recommends reducing the tax rate by two cents. There being no further input or comments, Mayor Manning closed the public hearing. 3.2 Public hearing and consideration of an ordinance amending Persaud the Comprehensive Zoning Ordinance (Appendix A-Zoning) of the City, by adding a new Section 10A providing a policy for establishing overlay zoning districts Mayor Manning opened the public hearing. Mr. Persaud advised that in order to make the Highway 121 Corridor Guidelines an ordinance the city first had to pass an enabling ordinance which allows the city to pass the 121 Corridor Overlay Disthct. Councilman Stanwick clarified that this doesn't give the city the ability to do anything that contradicts the existing zoning. He said it just allows finer detail on the developments along the corridor. Mr. Persaud agreed with that assessment (of the overlay). 7:25 p.m. Mayor Manning left the meeting due to an emergency Drucilla Secor, 5212 Hawse, asked for more clarification. Councilman Stanwick reiterated the purpose of the overlay district. There being no further input or comments Mayor Pro- tem Dillard closed the public hearing. Motion to approve the ordinance as written - Stanwick; second - Garcia carried with all ayes. 3.3 Public Hearing and consideration of an ordinance amending Persaud the Comprehensive Zoning Ordinance (Appendix A-Zoning) by adding a new subsection 17-107 providing standards for external lighting for service stations Mayor Pro-tem Dillard opened the public hearing. Mr. Persaud said staff and P&Z recommend this ordinance in an effort to be pro-active with new development regarding lighting standards. There being no further input or comments, Mayor Pro-tem Dillard closed the public hearing. Motion to approve the ordinance as written - Stanwick; second - Meyers, carried with all ayes. 3.4 Consideration of approval of a developer's agreement with Lambert JWV Associates, Ltd. for the construction of a sewer main Mr. Lambert explained that this agreement would allow the developer to build a city sewer main extension along Standridge Drive under the terms of the city's impact fee ordinance. The developer will build the line and be reimbursed by the city as Impact Fees are collected from adjoining property owners, or the developer can build the line on behalf of the city and the city will reimburse the developer for the cost of the line, less his Impact Fees. City Attomey, John Hill, said the agreement had been revised to reflect that the city would pay 100% of the costs with impact fees. Motion to approve the agreement with city attorney revisions - Stanwick; second - Gordon, carried with all ayes. 3.6 Consideration of a resolution ratifying the Steering Lambert/ Committee efforts and approving the Agreement in Principle Cty. Atty. to resolve Lone Star Gas Company's application for a cycle billing adjustment City Attorney, John Hill, advised the Steering Committee has agreed to a settlement in this case, noting there is no cost to the city and the participating cities are asked to adopt a resolution supporting that settlement. Motion to approve as written - Garcia; second - Stanwick carried with all ayes. 3.7 Consideration of authorizing the use of 4A sales taxes in an Ramsey approximate amount of $85,000 for the creation and implementation of a marketing plan for The Colony Gene Ramsey, Economic Development Director, reminded the council that the 4A board had contracted in June, 1999 with Economic Development Services for updating of the 1996 economic development plan and to develop an ad marketing plan. As a part of that plan, EDS is recommending a proposal by Zachary Associates, Inc. to provide marketing services. Elements of the campaign will include creation and production of an economic development logo, printing of letterhead, folders, fliers, and a website. Other aspects would include £mding desirable prospects, enhancing awareness (of The Colony) in business leaders in the D/FW metroplex. Mr. Jerry Connor with EDS and H.C. Zachary with Zachary Associates, Inc. fielded questions from the council. 7:50 p.m. Mayor Manning returned to the meeting. Councilman Stanwick asked how success would be measured. Mr. Zachary said quantification is difficult but would be determined by the results the city staff gets hits on the website and response from business leaders. They discussed the feasibility of a video. Mr. Zachary advised the cost would be about $1200 - $2000 per minute with an average length of 5 minutes. Councilman Gordon said the 4A board is attempting to create an awareness of our city and what we have to offer. He said the citizens gave a mandate when they passed the sales tax and the board has confidence that H.C. Zachary 007266 and EDS will help promote the quality economic development we desire. Motion to approve the expenditure not to exceed $85,000- Stanwiek; second - Dffiard carried with all ayes. 3.8 Consideration of authorizing the Police Department to Carroll/ proceed with application for a Local Law Enforcement Clark Block Grant for the purchase of equipment in an approximately amount of $15,000 Motion to approve - Dillard; second - Gordon, carried with all ayes. 8:05 Recess 8:10 6.0 EXECUTIVE SESSION as authorized by section 551.072 of the Government Code: A. Consultation with city attorney regarding a real estate sales contract between the City of The Colony and JNC Properties, LLC 8:56 Reconvene 3.5 Consideration of adoption of an ordinance authorizing the issuance and sale of the City's Limited Tax Notes, Series 1999A; prescribing the form of said Notes; levying an ad valorem tax to pay said Notes; awarding the sale thereof; and enacting other provisions relating to the subject Leroy Grawunder, bond counsel, advised these notes in the amount of $995,000 are for the acquisition of land and for the construction of street improvements, noting the land is to be used for park purposes and other municipal purposes. He further advised the low bid came from Guaranty National Bank in The Colony with a rate of 4.28%. Motion to adopt the ordinance authorizing the issuance and sale of the notes Dillard; second - Stanwick, carried with all ayes. 4.0 CITY MANAGER AND STAFF REPORTS · The invoice for the repair of well #3 came in at $149,888.00, just under the authorized amount of $150,000 · Mr. Lambert recommends pulling well #3 again in winter to patch the leaks. · Clean-up day is set for October 16, 1999 · TxDot has advised that a signal light at Morningstar and Hwy 121 is not warranted. Council disputed the numbers reflected in the study and asked staff to request all back-up data in writing from TxDOT. 007260 5.0 DISCUSSION ITEMS: 5.1 City Hall Renovation Project Lambert Mr. Lambert advised that the inside of the building can be completed, but there is not enough money left to complete the outside. He said there are several items, which were not included in the original budget, which are proposed to be added. Mr. Lambert said the original budget did not include furniture, computers and phone system. He further stated that HVAC and electrical bids were higher than budgeted and the labor costs are higher due to the length of time the project has taken. Mr. Lambert said Councilman Stanwick had asked to look at costs for renovating Station 2, the (old) Library, the Public Works (Utility) building and the existing city hall (police department). He advised these buildings need little improvements at this time, however, the police department will need major renovations in the future. He handed out cost estimates on these building renovations. Mayor Manning said based on the city hall budget problems he would like to have good estimates (from professionals) on these renovations. Mayor Manning went on to request all documents surrounding the city hall project, including all budget documents, minutes, correspondence, etc. He said he might suggest an outside audit of this project. 5.2 Speed Limit on Standridge Lambert Council discussed the changing of this speed limit, but no decision was made at this time. 5.3 CoServe Cable Service I Lambert With no further business to address, the meeting was adjourned at 9:25 p.m. APPROVED: VCilham W. Manning, Mayor ATTTEST: Patti A. Hicks, TRMC/C[VIC/AAE City Secretary