HomeMy WebLinkAbout09/09/1999 City Council 007259
MINUTES OF THE WORK SESSION OF COUNCIL
HELD ON
SEPTEMBER 9, 1999
The WORK SESSION of the CITY COUNCIL of the City of The Colony, Texas was called to order at 7:15
P.M. on the 9t~ day of September 1999, at City Hall, with the following roll call:
Bill Manning, Mayor Present
John Gordon, Councilmember Present
Lewis Jue, Councilmember Present
David Stanwick, Councilmember Present
A1 Garcia, Councilmember Absent (personal)
John Dillard, Councilmember Present
Jeff Meyers, Councilmember Present
A quorum was established and the following items were addressed:
ITEM DESCRIPTION SOURCE STATUS
1.1 Work Session to discuss the 1999-2000 municipal budget Council
Mayor Manning opened the meeting stating he hopes to
"flush" out the total available funds for new staff, equipment,
etc.
Mr. Lambert explained the number of days in reserve for
operating in an emergency in both the General and Utility
funds. In the General Fund, Finance is projecting ending the
98-99 year with 71 days and projecting ending the 99-00 year
with 78 days. In the Utility Fund, Finance is projecting
ending the 98-99 year with 93 days and the 99-00 year with
93 days. The city has been working for five years to increase
the number of days in reserve. The goal was to reach 60 days.
Mr. Lambert said it would be good to eventually reach 90
days in reserve.
Mayor Manning stated that we do not have to reach the
optimum in one year and suggested that lowering the days in
reserve in both funds would free up some money to provide
people and/or equipment and repair of existing facilities.
A lengthy discussion followed regarding how many days
should be left in reserve in both funds and how any excess
funds might be used. One suggestion was to use some of the
excess funds in the Utility Fund to purchase more Dallas
water next year.
-' Mr. Johnston had prepared a list of all 44 funds for review
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by the Council. Mr. Lambert explained each fund to the
council and fielded questions. There are four old revenue
funds that should be eliminated. Staff is to research and
appropriate action to the council for eliminating these funds.
One of the funds is the Bill Allen Memorial Park Graut
fund and the council directed Mr. Lambert to have the Parks
and Recreation Department bring a plan to use all those
funds.
After more discussion, the council agreed to reduce the
number of days in the General and Utility Funds as follows:
G.F. - 98-99 - 62 days; 99-00 - 64 days
U.F. - 98-99 - 80 days; 99-00 - 82 days
These changes free up about $228,000 this year in the
General Fund and about $127,000 next year. In the Utility
Fund about $180,000 is available this year and next year there
probably won't be any excess. After the council agrees on
how to use the excess funds for this year and in the 99-00
budget the amount not used will be placed in a reserve
account (possibly the "Land Fund") to be used as needed.
The Finance Director is to provide a clean list of the
capitals he has proposed to purchase with the 1998 Limited
Tax Notes ($850,000). They also asked that Finance remove
any deleted requests and any items, which are already on the
Capital List, and clean up the Enhancement List presented in
the budget. Mayor Manning asked each Councilmember to
take those lists and come up with their own priorities for
personnel and equipment, using the amount of money they
now know is available. This information will be compiled at
the September 14, 1999 Budget Work Session and used to
finalize the budget for adoption on September 20, 1999.
With no further business to address, the meeting was
adjourned at 8:45 p.m.
APPROVED:
William W. Manning, Mayor
ATTEST:
Patti A. Hicks, TRMC/CMC/AAE