HomeMy WebLinkAbout08/07/1999 City Council 00722.t
MINUTES OF THE RETREAT OF COUNCIL AND STAFF
HELD ON
AUGUST 7, 1999
The RETREAT OF THE CITY COUNCIL AND STAFF of the City of The Colony, Texas was
called to order at 8:30 A.M. on the 7th DAY OF AUGUST 1999, in the CLARENDON ROOM
at STONEBRIAR COUNTRY CLUB, 5050 Country Club Drive, Frisco, Texas with the following
council roll call:
William A. Manning, Mayor Present
John A. Gordon, Councilmember Present
Lewis Jue, Councilmember Present
David Stanwick, Councilmember Present
A1 Garcia, Councilmember Present
John Dillard, Councilmember Present
Jeff Meyers, Councilmember Present
and with seven present a quorum was established. The following members of staffwere present:
Lanny Lambert, City Manager
Patti Hicks, City Secretary/Director of Administrative Services
Joe Clark, Police Chief
Gene Ramsey, Economic Development Director
Tony Johnston, Finance Director
Margaret Burkett, Human Resources Director
Elizabeth Fitzgerald, Interim Public Services Director
Van Morrison, Fire Chief
Pat Dunlap, Inspections Director
Joan Sveinsson, Library Director
Pam Nelson, Parks & Recreation Director
Abel Saldafia, Engineeer
Harry Persaud, Planning Director
The following items were addressed:
ITEM DESCRIPTION SOURCE STATUS
1.1 COUNCIL AND DEPARTMENT DIRECTORS
Council
WILL MEET IN A RETREAT TO DISCUSS
DEPARTMENTAL FUNCTIONS AND GOALS
Mayor Manning stated the purpose of the retreat. He
said the directors should introduce themselves and their
department and then explain what the department does --
and its philosophy. He advised they should touch on
budget and goals, but reminded everyone that budget
items will be discussed at the budget work sessions.
The departments made presentations as follows:
POLICE DEPARTMENT:
· Mission Statement
· Organizational Chart
· Crime Statistics
· Philosophy
· Projects
· Special Divisions
· Special Services
· Goals
ECONOMIC DEVELOPMENT
· Background of the 4A and 4B Corporations
· Organization of the 4A and 4B Corporations --
· 4B projects
· 4A projects
· The Colony Development Zone
· 4A and 4B expenditures
· 4B consultants and timelines
· 4A consultants and timelines
FINANCE DEPARTMENT
· Organizational Chart
· Functions of the department
· Status of various funds and projects
HUMAN RESOURCES
· Staffing
· Turnover
· Salaries
· Benefits
· Training
2
PUBLIC SERVICES
· Public Works Administration
· Water Production
· Water Distribution
· Public Works
· Wastewater
· Recycling
· Utility/Engineering Inspections
The organizational structure and function of each
division was presented. Major projects and goals for
each division were listed.
FIRE
· Mission Statement
· Organizational structure
· Equipment assignments
· Historical highlights
· Goals
BUILDING INSPECTION
· Organizational structure
· Responsibilities of each division
· Building Inspection Division
· Code Enforcement Division
· Housing Compliance Division
· Goals
Facilities Maintenance
· Responsibilities
· Goals
Vehicle Maintenance
· Responsibilities
· Goals
LIBRARY --
· Mission Statement
· Hours of operation
· Staffing
· Services offered
· Collection
· Funding
· Friends of The Colony Public Library
· The Library Board
· The Colony Library Foundation
PARKS AND RECREATION
The mood was lightened with a trivia game about the
Parks Department.
· Organizational structure
· 98-99 activities/accomplishments of the Parks
Division
· 98-99 activities/accomplishments of the
Administration Division
· 98-99 activities/accomplishments of the Lake
Parks Division
· 98-99 activities/accomplishments of the Recreation
Division
· 98-99 activities/accomplishments of the Aquatic
Division
· Economic impact of two major tournaments
ENGINEERING
· Staffing
· Responsibilities
· Goals and Objectives
· Major Projects
· 5 year objectives
4
0 1722
PLANNING
· Staffing
· Responsibilities
· Special Projects
· Goals
Some direction was given to various departments as
follows:
~> Utility Inspections - bring proposal to council for re-
vamping fee structure within 60 days.
~> Reactivate water meter replacement program
<> Reactivate drainage maintenance program
<> Street Light Replacement program to council
~> Re-institute CPR training for the public
<> Staffing report to the council indicating how many
employees are authorized
:0 Eliminate housing inspection. Move employee to
Code Enforcer position. August 16, 1999 agenda.
:> Policy regarding Eastvale residents connecting to the
new water lines
~> Exterior lighting standards as soon as possible
The meeting was adjourned at 4:25 p.m.
APPROVED:
William W. Manning, Mayor
ATTEST:
Patti A. Hicks, TRMC/CMC/AAE
City Secretary