HomeMy WebLinkAbout11/09/1998 City Council 007040
MINUTES OF THE WORK SESSION OF COUNCIL
HELD ON
NOVEMBER 9, 1998
The WORK SESSION of the City Council of the City of The Colony, Texas was called to order at
7:30 p.m. on the 9th day of November 1998 at City Hall, with the following council roll call:
Mary Blair Watts, Mayor Present
Bill Longo, Councilmember Present
Bemetta Henville-Shannon, Councilmember Present
David Stanwick, Councilmember Present
A1 Garcia, Councilmember Present
John Dillard, Councilmember Present
Dave Kovatch, Councilmember Present
and with seven present a quorum was established, the following items were addressed:
ITEM DESCRIPTION SOURCE STATUS
1.0 DISCUSSION ITEMS
1.1
Discussion regarding plans for new city hall
Lambert
Mr. Lambert advised there are two issues to discuss:
· the fagade of the building Lambert
· construction process
Council
Three Porte caches were proposed in the original plans,
but to save money, only one is now being proposed (over
the entry doors). It was also noted that doorways were
originally planned under the two side Porte caches, but later
deleted because they were not feasible at those locations.
The two side Porte caches can be constructed for
appearances only at a cost of approximately $20,000 each.
General consensus was to bid out two options: 1) three
Porte caches and 2) one Porte cache, to determine actual
costs.
The proposed process for construction is for Ken Leverich
to serve as construction manager and to hire three people to
assist in the construction. Some of the jobs will be sub-
contracted, but Mr. Leverich and his crew can do much of
the work. The other option is to hire a general contractor.
007040
This would eliminate much of the headache of the project
but it would increase the cost significantly. Hiring a G.C.
would require seeking bids which would delay the project.
General consensus was to proceed with Mr. Leverich as
construction manager.
Discussion regarding Dallas Water Contract, purchase
1.2
and other issues
Staff proposes to increase the amount of water purchased
from Dallas from 2.5 mgd to 3.0 or 3.5 mgd in June 1999.
Mr. Johnston advised the increase to 3.0 mgd is already
factored into the water rate increase he is bringing to the
council in December. Staff will get the rate increase
figures if the amount is increased to 3.5 mgd. A decision
will be made regarding this issue in December when the
council decides on the proposed water rate increase.
Discussion regarding Street Maintenance Program
1.3
Mr. Pat Dunlap showed council a video of the streets in
most need of repair. There is an option to bid out the
repairs or to allow Mr. Dunlap to hire two street repair
crews (ten people) and to purchase two backhoes. The cost
analysis indicates that more streets can be repaired with the
same amount of money by doing the work in-house. Staff
is to research the possibility of hiring a contract employee
for one year for this project. Mr. Johnston proposed a third
option; to split the project 50/50 between a contractor and
an in-house crew. This item is to be on the November 16,
1998 agenda for council action.
1.4
Discussion regarding a proposed resolution urging the
Texas Legislature to increase appropriations for road
and bridge maintenance and expansion
Council requested a modified version of the resolution as
proposed be placed on the November 16, 1998 agenda for
action. Items supported are:
· funding the Department of Public Safety from a
source other than Fund 006
· expanding 2060 truck permit fees and penalties
· increasing first-time registration fee for out-of-state
vehicles.
1.5
Discussion regarding City Council Budget
Councilmembcr Stanwick presented a procedure for
administration, reporting and approving of budget requests
in the council budget. This item will be on the November
16, 1998 agenda for council action.
With no further business to address, Mayor Watts adjoumed the meeting at 10:00 p.m.
APPROVED:
, Mayor
ATTEST: ~~
Patti A. Hicks, TRMC, City Secretary