Loading...
HomeMy WebLinkAbout11/03/1997 City Council 00673O MINUTES OF THE REGULAR SESSION OF THE CITY COUNCIL HELD ON NOVEMBER 3, 1997 The REGULAR SESSION of the City Council was called to order at 6:05 p.m. on the 3~d day of November 1997 at City Hall with the following Council roll call: Mary Blair Watts, Mayor Present Bill Longo, Coun¢ilmember Present Bernetta Henville-Shannon, Coun¢ilmember Present David Stanwick, Councilmember Present Wilma Avey, Councilmember Present John Dillard, Councilmember Present Dave Kovatch, Councilmember Present And with seven present, a quorum was established and the following items were addressed: 6:06p.m. 7.0 EXECUTIVE SESSION AS AUTHORIZED BY SECTIONS 551.071, 551.072 AND 551.074 OF THE LOCAL GOVERNMENT CODE RELATING TO LITIGATION AND PERSONNEL, TO-WIT: A. Interview for Board positions: 1. Telecommunications Board 7:35 p.m. 7.1 CONSIDERATION OF ANY APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION: A. Councilmember Longo nominated Clark Switzer, Walter Gillette, Lisa Leary and Russell Raybourn to serve on the Telecommunications Board. Nomination was approved by all members voting aye. Three more members are needed to fill the board. 1.0 ROUTINE ANNOUNCEMENTS, RECOGNITIONS AND PROCLAMATIONS: Invocation - Mike Smith, Lakeway Baptist Church Pledge of Allegiance Mayoral Comments: The constitutional election is Tuesday, November 4. Everyone is encouraged to vote. Anyone interested in volunteering to help with a sister city project please contact city hall. St. Andrew, Scotland is the city being considered. City Manager and Staff Reports: 00673- 2.1 APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD OCTOBER 6 AND 13, 1997 Motion to approve as written - Stanwick; second - Kovatch, carried with all members voting aye. 3.0 REGULAR AGENDA 3.1 CONSIDERATION OF A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT WITH DENTON COUNTY FOR PROVISION OF LIBRARY SERVICES Motion to approve as written - Kovatch; second - Henville-Shannon, carried with all members voting aye. 3.2 CONSIDERATION OF A RESOLUTION VOTING FOR SPECIFIC CANDIDATE (S) TO SERVE ON THE DENTON CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS Motion to cast all 97 votes for Mary Horn - Kovatch, second - Longo, carried with a unanimous roll call vote. 3.3 CONSIDERATION OF A DEVELOPER'S AGREEMENT WITH CROW-BILLINGSLEY COMPANY RELATING TO THE AUSTIN RANCH DEVELOPMENT Motion to postpone this item to the November 17, 1997 meeting - Stanwick; second - Kovatch, carried with all members voting aye. 3.4 CONSIDERATION OF APPROVAL OF A DEVELOPER'S AGREEMENT WITH WAL-MART, INC. RELATING TO THE CONSTRUCTION OF A SUPER WAL-MART IN THE COLONY Mr. Lambert explained this agreement states the city will build the water line, sewer line and Wal-Mart's portion of Memorial Drive. If Wal-Mart does not build, then the city will be reimbursed any expenditure. He proposes to borrow the money from the city's "land fund" and then pay it back with sales tax, which Wal-Mart estimates to be $500,000 per year. Motion to approve as written - Kovatch; second - Dillard, carried with all members voting aye. 3.5 CONSIDERATION OF NOMINATING A CANDIDATE TO SERVE ON THE AFPRAISAL REVIEW BOARD FOR THE DENTON CENTRAL APPRAISAL DISTRICT ~Pat Dunlap reported that the recycling bins will be delivered by CWD beginning next week and the bin pick up service will begin November 17, 1997. He will put notice on the Cable channel 6. STxDOT will be closing Lake Park and Cart Streets on November 10 - 14, 1997 due to construction on F.M. 423. Signs and door hangers will be distributed on Chapman and Carr. Councilmember Avey requested traffic control during this time. SLanny Lambert reported that TxDOT has stated that their latest traffic count indicates a traffic signal is warranted at F.M. 423 and Cougar Alley. Their time schedule is 8-9 months. He is going to present a proposal for the city to do it because he thinks it can be done faster. ~Mr. Lambert is changing the organizational structure for city departments. He is moving the personnel department under the City Manager and removing it from the Director of Administrative Services. Vehicle Maintenance is being moved from the Finance Director to the Director of Public Services and Building Inspections is being moved from the City Manager to the Planning Director. There is no budgetary impact. STony Johnston, Finance Director has been directed to chair the preparation of the 10-year Capital Improvement Plan and 5 year strategic plan for the City. He asked the council to reactivate the 1996 Capital Advisory Committee. The City Secretary will contact them to determine who is interested in serving. SWe need to think ahead for future needs, i.e. purchasing department, city engineer and city attorney. ~The council needs to review and Municipal Court Judge and City Attorney annually. 5.1 OLD BUSINESS STATUS REPORT $Special Events Board - The committee is reviewing RFP's for a fire works display. The next meeting is at 4:30 p.m. on November 16, 1997. The ordinance establishing this as a formal advisory board is on the November 17, 1997 agenda. Pam Nelson will be the staff liaison. NOTE: Joan Sveinsson will be the Telecommunications Board staff liaison. SRegional Wastewater Treatment Facility - The city officials met with Carl Rhein (NTMWD) on October 31 and will meet with Frisco in mid-November to begin negotiations of the regional system contact. ~The Mayor is forming a F.M. 423 Task Force to address issues concerning the expansion of and construction along F.M. 423. The first meeting will be at City Hall November 6, 1997 at 7:00 p.m. CITIZEN INPUT Mike Smith, Lakeway Baptist church invited everyone to attend the "At the Cross Concert" at the church on November 8 at 5:00 p.m., sponsored by the Lakeway Baptist Men's Ministry. 2.0 DISPOSITION OF MINUTES The Council made no nomination. Patti Hicks, City Secretary, had been previously nominated by the Denton County Commissioner's Court to serve on this board, however, Ms. Hicks is not eligible to serve since she is an employee of a taxing unit. Ms. Hicks stated she would not have agreed to serve due to the time involved during the summer months. 3.6 CONSIDERATION OF APPROVAL OF A REPLAT IN THE WATER'S EDGE SUBDIVISION Motion to approve the replat as presented - Kovatch; second - Dillard, carried with all members voting aye. 4.0 CONSENT AGENDA - NONE 6.0 DISCUSSION ITEMS 6.1 PRESENTATION FROM THE DENTON COUNTY CHILDREN'S ADVOCACY CENTER No one from the center was present to address the council. 6.2 DISCUSSION OF THE COUNCIL TRAVEL POLICY Mr. Lambert advised that he has provided a copy of the city's travel policy to the Councilmembers and that it requires City Manager approval prior to any travel. He said the City Manager should not tell the council what to attend, but the budget should be the guiding principal in making those determinations. He said when the money is gone from the budget there will be no more travel. The council proceeded to discuss the policy. It was decided that for information purposes only, a travel reque: t form should be given to the City Secretary prior to any travel arrangements being made. The City Secretary will forward it to all other Councilmembers and the City Manager. It was also agreed that the total amount budgeted in Education and Training and Travel for the council should be divided equally among the seven members and each member should be aware of how much money they have to expend. It was noted that some are free to travel more than others are and that networking is very important. The council also agreed that even though the money will be divided equally, it can be "shifted" if necessary to accommodate needs. Mr. Lambert said they should not be stingy with training dollars. Councilmember Stanwick asked what the policy is for credit card use. Mr. Lambert said it is not in writing, but he is preparing a policy and will bring it to the council for approval. 6.3 DISCUSSION OF AMENDMENT TO THE IMPACT FEES FOR WATER AND WASTEWATER AND ESTABLISHMENT OF IMPACT FEES FOR THOROUGHFARES Mr. Lambert presented his proposed percentages; 37% for single family and multi family and 82% for Commercial. There followed a lengthy discussion regarding the purpose of impact fees, the need to stay competitive with surrounding cities, what cities with which we are actually competing, and the need to attract quality development. After discussion, Mayor Watts asked if there was a consensus for the following: 50% - single family; 60% - multi family; 82% - commercial. Councilmember Dillard said that is too high and Councilmember Kovatch said to be careful before adopting 82% for commercial. 9:25 p.m. 7.0 EXECUTIVE SESSION AS AUTHORIZED BY SECTIONS 551.071, 551.072, 551.074 OF THE LOCAL GOVERNMENT CODE RELATING TO LITIGATION AND PERSONNEL, TO-WIT: B. Annual Review of the City Secretary C. Gibson v City of The Colony D. BNRCC v City of The Colony E. Composition of Economic Development Boards F. Lease Purchase of Real Property 10:55 p.m. 7.1 CONSIDERATION OF ANY APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION F. Motion to authorize the City Manager to (1) enter into an agreement to purchase property located at the northwest corner of N. Colony and Main Street that currently houses the Food Lion, in an amount not to exceed 1.5 million dollars; (2) to prepare a plan for utilizing the building to accomplish the following objectives: A. Relocate the Library, City Hall, Utilities, and Building Inspections to the new building, B. Turn the current city hall over to the police department, C. Turn the current library into a conference center, D. Relocate public works to the current utility office, E. Reactivate fire Station//2, (3) with the understanding that this opportunity is contingent on obtaining approval of the Federal court presiding over Richard Kamen et al v. The Colony; also known as the Eastvale Lawsuit, without which we cannot proceed - Kovatch; second - Longo. ( 6735 Councilmember Henville-Shannon stated the primary purpose to enter into a contract agreement is because city offices need space and this is the most cost-effective way to accomplish five (5) needs in one move, which will satisfy growth for the next 10- 20 years. Councilmember Kovatch agreed, stating the Library is under-sized and the Police Department is very crowded. Councilmember Longo said this is a good idea and is at a good cost. He said the plan is to leave the council chambers in the existing city hall building. Mayor Watts said the city has 60 days to make a final decision and if the residents want to tour the 5 affected facilities then she and the City Manager will take them on that tour. She asked people to call city hall 8a.m to 5p.m Monday- Friday. Councilmember Avey agreed the employee's work space is inappropriate and we need to expand, but she stated that now is not the time. Mr. Lambert said there are two contingencies (1) Food Lion accepts the offer and (2) we can get financing within 60 days. Motion carried with the following roll call vote: Ayes - Longo, llenville-Shannon, Stanwick, Dillard, Kovatch, Watts Noes - Avey With no further action to be taken as a result of the Executive Session and no further business to address, Mayor Watts adjourned the meeting at 11:05 p.m. APPROVED: Mar~ Blair ~atts, Mayor ATTTEST: ~atti A. Hicks'~ TRMC, City Secretary