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HomeMy WebLinkAbout08/21/2003 CDC MINUTES THE COLONY COMMUNITY DEVELOPMENT CORPORATION REGULAR SESSION AUGUST 21sT 2003 PRESENT: Vicld Briggs - President Staff: Pam Nelson Richard Boyer - Vice President Sam Fitzgerald Sue Walden - Treasurer Kathy Neal Don Beckel Secretary John Sanders - Member Susan King - Member Bunker Hill - Member 1. CITIZEN'S INPUT - None. 2. APPROVAL OF MINUTES OF THE REGULAR SESSION HELD JUNE 19TM 2003 - Motion to approve Sanders; Second- King; motion carried. 3. REVIEW AND CONSIDERATION OF PROPOSED 03-04 BUDGET - Motion to approve the proposed 03-04 budget - King; Second - Boyer; motion carried. 4. DISCUSSION AND CONSIDERATION OF ITEMS NEEDED TO COMPLETE THE ATHLETIC FIELDS AND AMENITIES AT FIVE STAR - Para informed the board that several months ago, when staff was trying to determine a budget for Five Star, a meeting was held with the youth football, soccer and baseball leagues. They were informed at that time, that they would be asked to give some financial assistance and they all had no objections, even though staff had not identified any specific items. The board was given a list of items needed to be purchased to complete Five Star that included - soccer goals, football goals, baseball bases, pitching rubbers, home plates, ouifield windscreen, dugout storage bins, and scorekeeper tables/benches. Para added that the groups do not have many opportunities to set aside extra funds though. Bo Trosper and Donna £ipscomb, representatives from the TCYFA, said the goalposts and chains are a necessity and should be provided for them. The amenities were left out of the original bid because of the mark-up we would have to pay. There was some discassion about getting sponsors for the amenities such as goalposts, but the board later agreed that it would be better for staff to purchase them in case any problems occurred with the sponsors. Para informed the board that staff is looking for a Sponsorship Coordinator to go out and solicit sponsorships. Motion to approve an expenditure, tentatively, of $25,000, for the amenities outlined and to complete Five Star - King; Second - Walden; motion carried. 5. REVIEW AND CONSIDERATION OF A SPONSORSHIP CONTRIBUTION TO THE COLONY BAND BOOSTER CLUB'S FUNDRAISER "THE COLONYOPOLY" - The board does not think sales tax money should be used to support fundraising efforts, therefore they will not contribute to The Colony Band Booster's fundraiser. 6. RECEIVE PRESENTATION OF BEAUTIFICATION STUDY - Pam said the Park Board and City Council have received the study and returned a priority list. There was $600,000 in last year's bond issuance for beautification. She was instructed by City Council to get cost estimates on construction and maintenance for irrigation of medians on North Colony east of 423. She also informed the board that they might be asked to provide some financial assistance for this. 7. RECEIVE UPDATE FROM STAFF ON THE CONSTRUCTION STATUS OF FIVE STAR AND DISCUSSION OF SEPTEMBER 6~m OPEN HOUSE EVENT - There are twice as many people as usual working at Five Star since the A/P owner's have gotten involved and they have also offered to provide generators for the Open House if we need them and to re-hydro mulch. The Parade of Athletes begins at 9:00 a.m. at the Little League Complex and ends at the high school. The Dedication Ceremony will take place in the baseball area and there will be chairs, bleachers and a stage. Everyone involved in the building of Five Star will be introduced. We are worMng with the Chamber of Commerce to host a Business Expo, which will also be held in the baseball area. A carnival will be set up in the football/soccer parking lot. Coke is bringing a trailer with some games, there will be bounce houses and the Punt, Pass & Kick Competition will take place at 11.'30. 8. REVIEW AND CONSIDERATION OF FUNDING PARK PROJECTS ON THE PRIORITY LIST FOR 2003 - 2004 - We have allocated $1OO, OOO for park improvements. The Park Board has recommended improvements be made at Slay~Baker Park - a new playground, fall zone, pavilion and a small sidewalk. Motion to fund park improvements to Slay~Baker Park - Walden; Second - Beckel; motion carried. 9. CONSIDERATION OF APPROVAL OF AWARDING THE BID TO MULTI ARTS FOR CONSTRUCTION OF PARK IDENTIFICATION SIGNAGE - -- We have received 2 bids - one from Multi Arts and one from Signal Signs. The main difference between the bids is that Signal Signs will have to contract out some of the work and therefore that bid is higher, but each company is using the same material. Motion to award the bid to Multi Arts for construction of park identification signage - King; Second - Sanders; motion carried. 10. UPDATE FROM DIRECTOR / ASST. DIRECTOR - Financial Statements - Revenue continues to be up from last year. Skatepark - The ramps arrived today. Trail Master Plan - A public hearing was held last week. Dennis will come back with preliminary layouts and cost estimates With no further business to discuss, the meeting was adjourned at 8:30 p.m. Katl~y Neal,~Recording Secretary Vicki Briggs, PresidErff