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HomeMy WebLinkAbout03/31/1997 City Council 006488 MINUTES OF THE CITY COUNCIL MEETING HELD ON MARCH 31, 1997 The Special Session of the City Council of the City of The Colony, Texas was called to order at 6:10 p.m. on the 31st day of March, 1997, at City Hall with the following Council roll call: William W. Manning, Mayor Present Bill Longo, Councilmember Present Mary Watts, Councilmember Present David Stanwick, Councilmember Present Wilma Avey, Councilmember Present John Dillard, Councilmember Arrived at 6:45 p.m. David Kovatch, Councilmember Present and with seven present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 6:10 p.m. 2. EXECUTIVE SESSION AS AUTHORIZED BY SECTION 551.072 OF THE LOCAL GOVERNMENT CODE RELATING TO PERSONNEL, TO-WIT: A. INTERVIEWS FOR BOARD APPOINTMENTS 7:16 p.m. 3. CONSIDERATION OF ANY APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION A. BOARD APPOINTMENTS Mayor Manning asked for nominations for the Library Board. Councilman Stanwick nominated Sandri Gehrke and Lorraine Clark. Mayor Manning then closed the nominations. Motion to accept Ms. Gehrke and Ms. Clark by acclamation - Dillard; second - Stanwick, carried with all members voting Aye. Mayor Manning asked/or nominations for the Planning and Zoning Commission. Councilman Avey nominated Charles Todd and Mike Lynch. Councilman Stanwick nominated Daniel Hayes. Mayor Manning then closed the nominations and asked each member of Council to vote for two people. Councilman Longo - Lynch and Todd Councilman Watts - Lynch and Hayes Councilman Stanwick - Todd and Hayes 006481) Councilman Avey - Todd and Lynch Councilman Dillard - Lynch and Hayes Councilman Kovatch - Todd and Lynch Mayor Manning - Todd and Hayes Mayor Manning announced that Todd and Lynch were appointed to the Planning and Zoning Commission. Mayor Manning called for nominations to the Board of Adjustments and Appeals. Councilman Dillard nominated Karen Heiman. Councilman Kovatch nominated Bruce Crutchfield. Mayor Manning closed the nominations and called for a roll call vote. Councilman Longo - Crutchfield Councilman Watts - Crutchfield Councilman Stanwick - Abstain Councilman Avey - Crutchfield Councilman Dillard - Heiman Councilman Kovatch - Crutchfield Mayor Manning - Abstain Mayor Manning announced that Bruce Crutchfield had been elected if he so chooses to serve. 4. CONSIDERATION OF AUTHORIZING A SAI.ARY ADJUSTMENT FOR THE MECHANIC POSITION IN VEHICLE MAINTENANCE Margaret Burkett, Personnel Director, explained that it has been difficult hiring a mechanic with the current salary for the position. Ms. Burkett stated that salary adjustments have been made starting with the lowest level and working upward. The adjustments for the current budget year had ceased with the mechanic position being the next one to be adjusted in the next budget year. The current starting salary is $1,498 per month and the recommendation is to raise the starting position to $1,949 per month. Ms. Burkett also recommends the salary for the mechanic currently on staff be increased to 5% higher than the recommended starting salary. Motion to adjust the mechanic's starting salary - Dillard; second - Kovatch, carried with all members voting Aye. 5. CONSIDERATION OF AN ORDINANCE AMENDING APPENDIX A-ZONING OF THE CODE OF ORDINANCES OF THE CITY OF THE COLONY, TEXAS BY AMENDING PLANNED DEVELOPMENT NUMBER 10 AS ESTABLISHED BY ORDINANCE NUMBERS 369 AND 382 AND AMENDED BY ORDINANCE NUMBER 868; BY AMENDING PLANNED DEVELOPMENT NUMBER 12 AS ESTABLISHED BY ORDINANCE 919; PROVIDING FOR A REDUCTION IN PARKING REQUIREMENTS FOR THE (MF-2 AND MF-3) MULTI-FAMILY RESIDENTIAL DISTRICTS FROM 2.0 PARKING SPACES PER DWELLING UNIT TO 1.7 PARKING SPACES PER DWELLING UNIT; PROVIDING UPON 006459 PROPERTY LOCATED GENERALLY SOUTH OF STATE HIGHWAY 121, ON BOTH THE EAST AND WEST SIDE OF PLANO PARKWAY; AMENDING THE OFFICIAL ZONING MAP; AND PROVIDING FOR A PENALTY, SAVINGS, SEVERABILITY AND AN EFFECTIVE DATE This item is being brought back to Council since a vote for this item was taken March 3 ending with a tie. Sam Chavez, City Planner, briefly updated Council on request of applicant and Planning and Zoning Commission's recommendation. Councilman Stanwick asked Don Blackwood if for the multi-family properties with the 1.7 parking space criteria, will there be separate visitor parking areas not included in the 1.7 spacing. Mr. Blackwood responded that there would be separate parking. Councilman Avey asked if "tandem parking" would exist. Mr. Blackwood responded that there would be a form of tandem parking. Councilman Avey then asked for clarification that "guest" parking was not being addressed at this meeting. Mr. Chavez responded that "guest" parking was not addressed in the zoning ordinance. The ordinance specifically states two spaces per unit and doesn't address whether it's visitor parking. Councilman Avey then asked if the City has the option to give additional requirements, i.e. half space or one space for guest parking. Mr. Chavez responded that was correct. Councilman Avey then explained that she had canvassed neighboring cities regarding their standards for multi-family housing. She discovered that no other city was willing to go below their standards which is 2.0 unless there is a hardship. Councilman Avey stated she could not see justification to lower the city's standards for new development and urged the Council to look over the documentation she was presenting. Councilman Dillard asked Mr. Chavez if the Council could, at some point in the future, go back to the developer and increase the number of parking spaces should problems occur. Mr. Chavez responded that the any zoning district could be amended at the Council's discretion. Motion to approve amending tl, e ordinance as recommended by the Planning and Zoning Commission - Dillard; second - Stanwick Councilman Watts stated she was in favor of multi-family housing but is concerned with reducing the number of parking spaces since the developer will be coming before Council with additional requests. She added that she did not want to see the same density problems in the Austin Ranch area that are occurring in the Stewart Peninsula area. Councilman Watts quoted from Councilman Avey's research regarding the various cities' requirements. She further read from an article regarding "booming" development and reducing standards. Councilman Watts stated she had requested Don Blackwood, developer, to consider the reduction in parking spaces be limited to the Magnolia Square area only and, in the future, consideration could be given to the success of the reduction and expanded to the remaining 1,100 acres. She reported that Mr. Blackwood was not willing to make that compromise. She again addressed Mr. Blackwood and asked that he reconsider limiting the reduction in parking spaces to the Magnolia Square area only. Mr. Blackwood responded that this was a master plan development community and that limiting the area was not a viable option. Councilman Dillard stated that a motion was on the floor and had been seconded. He tlr.en called the question. Mayor Manning then called for a vote of those in favor of voting at this time. All Council responded Aye with no member '00649'1 opposed. The motion carried with the following roll call vote: Ayes - Stanwick, Dillard, Kovatch, Manning Nos - Longo, Watts, Avey 6. CONSIDERATION OF AUTHORIZING NEGOTIATIONS WITH A COMPANY TO PROVIDE SOLID WASTE AND RECYCLING SERVICES FOR THE CITY OF THE COLONY Ms. Hicks informed the Council that Mr. Michael Carlton, Project Manager with HDR Engineering, had received information today and is providing an amended page to his proposal. Ms. Hicks stated Mr. Carlton was present to answer questions. Mayor Manning explained that the decision was to select a company and begin negotiations. The mayor called for any questions. Councilman Avey asked representatives from CWD about a 92¢ additional fee for city-wide bulky waste collection. The representative from CWD stated that the bulky waste collection was bid on a per item or "pay as you throw" basis. Mayor Manning then stated that he had received requests from individuals who wished to speak one of whom was Mickey Flood, representative of IESI. Mayor Manning said he would allow representatives of other companies to speak, if they wish, in order to be fair. Mike Lynch, 4921 Roberts Dr., said that he recommended that negotiations begin with the lowest bidder. Mickey Flood, President of IESI, stated that at the last meeting Councilman Kovatch asked Mr. Flood, since IESI was the only vendor that bid small trucks, if his bid would have been different if he had bid larger trucks. Mr. Flood had indicated that his bid would have been different and that he had sent a letter to the City Manager to that effect. He stated that he offered a 50% of revenue, not profits, on recycling. At this time, Mayor Manning asked that the City's advisor stop Mr. Flood if a change in the original bid was made. Mr. Flood continued by stating various offers which had been made in the bid. He stated that City staff had recommended IESI. Mr. Flood further stated that IESI was the only vendor providing automated collection and that his rate would be the lowest. Mayor Manning asked if any other vendors wished to speak. None responded. Councilman Watts asked if all the vendors offered ownership of carts. Mr. Carlton explained that was not an issue in the proposal. Mayor Manning then asked each Council member to name the company which they would prefer to begin negotiations. Councilman Longo - IESI Councilman Watts - IESI Councilman Stanwick - CWD Councilman Avey - CWD Councilman Dillard - Texas Waste Management for solid waste; CWD for recycling Councilman Kovatch - IESI for solid waste; CWD for recycling Mayor Manning - Texas Waste Management for solid waste; CWD for recycling Mayor Manning declared CWD the Council's choice for recycling services. The mayor then asked if CWD would be willing to split out the recycling services if the Council chose another vendor for the solid waste. The representative from CWD responded yes. Councilman Stanwick then changed his recommendation for solid waste services to IESI. Motion to select IESI to begin negotiations for solid waste services - Longo; second - Dillard; carried with all members voting Aye with the exception of Councilman Avey who opposed. Ms. Hicks then commented that negotiations would be conducted by the Solid Waste Committee and recommended that the City's consultant, HDR, be present during those negotiations. Motion to continue with CWD and negotiate a contract for recycling services - Dillard; second - Kovatch; carried with all members voting Aye. With no further business to address, the meeting was adjourned at 8:36 p.m. APPROVED: William W. Manning, Mayor AT'I~ST: I~than~D~vli~ Deputy-City Secretary