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HomeMy WebLinkAbout05/06/1996 City Council 00602o MINUTES OF THE CITY COUNCIL MEETING HELD ON MAY 6, 1996 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 6th day of May, 1996, at City Hall with the following Council roll call: William W. Manning, Mayor Present Bill Longo, Councilmember Present Mary Watts, Councilmember Present David MeCreary, Councilmember Present John Dillard, Councilmember Present and with five present, a quorum was established and the following items were addressed: INVOCATION - Mr. Johnny Smith, City Manager offered the invocation. 1. PLEDGE OF ALLEGIANCE 2. CONSIDERATION OF AN ORDINANCE CANVASSING AND DECLARING THE RESULTS OF AN ELECTION HELD ON MAY 4, 1996 IN THE CITY OF THE COLONY This ordinance will place into record the results of the council election held May 4, 1996, &dare the newly elected councilmembers, and call a nm-off election for May 18, 1996, if necessary. Mayor Manning read the caption and other portions of the ordinance declaring the results as follows: Place 3 David Stanwick 69 votes Place 5 John Dillard 86 votes Place 6 Dave Kovatch 71 votes Place 4 Wilma Avey 101 votes David McCreary 65 votes A mn-off was called for Place 4 to be held May 18, 1996. Motion to approve the ordinance as written - Dffiard; second - Longo, carried with a unanimous roll call vote. 4 00602,. 3. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS City Secretary Patti Hicks administered the Oath of Office to David Stanwiek, John Dillard and Dave Kovatch, after which they took their places at the dais. 4. CITIZEN INPUT - None This item is set aside for citizens to address the City Council regarding items which are not posted on the regular agenda. 5. MAYORAL PROCLAMATIONS AND PRESENTATIONS DECLARING THE WEEK OF MAY 18, 1996 AS NATIONAL SAFE BOATING WEEK The United States Coast Guard Auxiliary has requested this proclamation. Mayor Manning read the proclamation in its entirety. The proclamation will be mailed to the Coast Guard Auxiliary. DECLARING MAY 6 - 12, 1996 AS NATIONAL PUBLIC SERVICE RECOGNITION WEEK Mayor Manning read the proclamation in its entirety recognizing employees of the City for their contribution. Margaret Burkett, Personnel Director accepted the proclamation on behalf of all city employees. RECOGNITION OF CITIZEN BY THE FIRE DEPARTMENT At this time Fire Chief Van Morrison recognized Councilman Bill Longo for his work and dedication to seeing the long time dream of restoring "The General" come to pass. Chief Morrison stated that The General, a 1950's engine, was used in the Dallas Fire Department at State 23, then Fox and Jacobs brought the engine to The Colony as it's first fire engine. The restored vehicle will be used in parades and has been a labor of love for Councilman Longo, who started the "Save The General Fund" and has been diligent in seeing the job to the end. Chief Morrison presented Councilman Longo with a plaque to show appreciation for his hard work. 6. CONSENT AGENDA A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETING HELD APRIL 15, 1996 Council meeting minutes have been prepared for the council review and approval. 00602° Motion to approve the minutes - McCreary; second - Dillard, carried with a unanimous roll call vote. B. CONSIDERATION OF A RESOLUTION AUTHORIZING A GRANT APPLICATION TO THE TEXAS RECREATION AND PARKS ACCOUNT PROGRAM FOR DESIGNATION OF A PARK AREA ADJACENT TO THE PARKS AND RECREATION CENTER This resolution is a requirement of the application process regarding the above named grant. Councilman Longo pulled this item for discussion stating he would like more information before approving. Loft Harlan, Economic Development Coordinator, said this is a new grant project for indoor recreational facilities and in trying to fred alternate funding for some of the capital projects before the city currently, this was seen as a possible way to fund the addition to the Recreation Center suggested in the capital requests at approximately $175,000. The grant is a 50/50 match and if we are approved, we will have to budget our share. Ms. Harlan said the chances for approval are somewhat reduced because we do not have a Parks Master Plan. Mayor Manning noted this addition to the Rec Center was discussed as a way to offset closing the Civic Center. Councilman Longo stated there are too many unbudgeted items and suggested letting this one go by. Discussion followed regarding the commitment we would make by applying, when we could change our mind, etc. Ms. Harlan stated that if we wait until 1997, the addition could be placed on the bond issue, but if we received the grant, the bond funding would not have to used for that purpose. After further discussion motion was made as follows: Motion to deny this resolution - Longo; second - McCreary, carried with a unanimous roll call vote. C. CONSIDERATION OF APPROVAL OF AN ADDENDUM TO THE MOWING CONTRACT WITH ALL SEASONS The City has an annual contract with All Seasons for mowing of medians and right-of- ways. Staff recommends amending the contract to include maintaining the grounds at the Municipal Complex for an additional cost of $100.00 per mowing. Motion to approve the Addendum - McCreary; second - Dillard, carried with a unanimous roll call vote. 7. CONSIDERATION OF AUTHORI7.[NG STAFF TO PROCEED WITH RESEARCH OF FUNDING FOR: A. WATER LINE REPLACEMENT ALONG F.M. 423 WHERE TXDOT WILL BE WIDENING THAT ROADWAY NORTH OF N. COLONY BOULEVARD 6 00602° B. WASTEWATER TREATMENT PLANT DIFFUSERS C. AMMONIA INJECTION PROCEDURE FOR WATER DISTRIBUTION SYSTEM Mr. Smith said he does not expect action, however, he would like the council to discuss these items and give staff direction. Mr. Pat Dunlap, Public Services Director, addressed each item as follows: A. We have been informed that the F.M. 423 Improvement Project bid date is now set for August 1996. TMs project is for the widening of Main St. from south of Stewart Creek to north of N. Colony Blvd. Our traffic engineer, Hal Jones with Hunter & Associates, Inc., has recommended that the city install a 24" water line extension to relocate our existing water lines which will be rendered inaccessible once the roadway in widened. This move would also replace multiple existing 4" and 8" water lines that are in need of replacement, and will provide future service capacity for the Wynnewood Peninsula and Hidden Cove areas. Estimated cost for this project (4500 linear feet) is $350,000.00. The city also has several sewer mains and manholes between Witt Rd and Overlake Dr. on both sides of Main St. that must be relocated due to the State project. There is approximately 2300 linear feet of 8" line and 300 linear feet of 30" line and associated manholes which will replace existing lines. Estimated cost for this project is $90,000. The council discussed the project and where the money would come from. Mr. Smith advised this would be long term debt financing. Mr. Jones advised that all sewer lines may not have to be moved but the water lines will have to be moved. Waiting to move the lines until there is a problem in that area could put citizens in that section out of water for an indefinite period of time. Mr. Jones said the State will not widen the road if the utilities are not moved. Further discussion regarding cost of the project. General consensus was to move ahead with researching this project because we really don't have a choice, and to give staff time to determine how to finance this project. Further information will be brought to the council at a later meeting. B. The current diffuser system on the wastewater treatment plant has deteriorated to the point that it no longer functions in an acceptable and efficient manner. The replacement is an immediate need and mandated by our responsibility to the public. Estimated cost is $450,000. Mr. Smith advised that this recommendation was made to the council in 1994 and 1995, and that North Texas Municipal Water District and T.U.E. recommended this to save on energy, reduce costs of sludge hauling and improve operation of the system. Discussion followed regarding things that have been done since that time to improve the system. Expansion was not expected to be needed until after the year 2000, but with the annexation of land south of 121, the needs have changed. The engineers have been working on projections wMch should be ready in 30 - 45 days and they are looking into several alternatives for handling increased needs. General consensus that this is a priority and must be done. 7 C. The recent biofilm problem encountered in the city's water system necessitated our need to look for a way to correct future treatment problems. An ammonia injection system was recommended for treating water being pumped into the system from our well sites. This process will greatly enhance our water treatment capability and greatly decrease coliform problems in the future. The estimate is $20,000 for all three well sites. General consensus was to move ahead as quickly as possible on this project. 8. CITY MANAGER AND STAFF REPORTS A. Chief Morrison reported the new ambulance arrived last week and he commended Dan Baas, David Delauriers and Allen Williams for their work in procuring the new equipment. 9:20 p.m. Recessed 9:26 p.m. 9. EXECUTIVE SESSION AS AUTHORIZED BY SECTION 551.074 REGARDING PERSONNEL, SECTION 551.072 REGARDING REAL PROPERTY, AND SECTION 551.071 REGARDING LITIGATION, TO-WIT: A. RIGHT-OF-WAY ACQUISITION AND LAND MATTERS IN REGARD TO THE EXTENSION OF F.M. 423 (MAIN STREET) TO F.M. 544 AT JOSEY LANE B. BUFFER ZONE EASEMENTS FOR WASTEWATER TREATMENT PLANT 10:16 p.m. Reconvene 10. CONSIDERATION OF ANY APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION - None With no further business to address, Mayor Manning adjourned the meeting at 10:17 p.m.  ~.OVED: William W. Manning, Mayor ATTEST: Patti A. Hicks, TRMC, City Secretary 8