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Home My WebLink About01/03/1996 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON January 3, 1996 The Work Session of the City Council of the City of The Colony, Texas was called to order at 6:00 p.m. on the 3rd day of December, 1995 at the dining hall at Hidden Cove Park with the following Council roll call: ROLL CALL: William Manning, Mayor Present Bill Longo, Councilman Present Mary Watts, Councilman Present Kay Hardin, Councilman Absent David McCreary, Councilman Present John Dillard, Mayor Pro-tem Absent David Heiman, Councilman Present It was noted that Councilman Hardin and Councilman Dillard had advised, for business reasons, they would not be in attendance. With five present, a quorum was established and the following items were addressed: 1. GENERAL OVERVIEW OF THE PRESENTATIONS BY STAFF Tony Johnston, Finance Director, briefly explained the capital projects list submitted during budget preparation. Mr. Johnston expressed his appreciation to Council and staff for their cooperation in preparing the 1995-96 budget. Mayor Manning explained that he was looking for questions from Council, however, details would later be discussed at a retreat scheduled for January 20, 1996. 2. DEPARTMENT PRESENTATIONS: PARKS AND RECREATION, Pam Nelson, Director Youth football fields Lights Irrigation ADA compliance Sidewalks Fall zones for playgrounds Mayor Manning questioned why Friendship Park was chosen for these projects. Ms. Nelson responded that only Bill Allen Memorial Park and Kid's Colony are ADA compliant. Friendship Park was chosen since there had been specific complaints that it was not ADA compliant. Mayor Manning asked if the Parks and Recreation Board had reviewed the plans. Ms. Nelson answered that they were aware of "" the selection of Friendship Park but had not reviewed the proposed changes. She added that currently there were still rulings being made in regard to ADA compliance but that nothing was mandated at this point. Councilman McCreary asked which park was the most heavily utilized. Ms. Nelson responded that seasonly the Little League Complex was the most heavily used, however, traffic counts have not been taken at other parks. Recreation Center Roof repairs Multi-Purpose Activity Room addition Discussion followed regarding the use of the room for various groups. Mayor Manning inquired about the possibility of enclosing the courtyard area. Ms. Nelson responded that the cost would be more than the value it would provide the Recreation Center. Racquetball Court renovation Park Development Inline Skating Rink Security lighting/Electrical service Landscape berm Park Maintenance Playground equipment Replacement light poles on athletic fields Rewire irrigation - Turner St. Additional irrigation and timer for City Hall system AQUATIC PARK, Elise Knox, Pool Manager Entry hall enclosure and office addition Pavilion ceiling repair Indoor pool deck replacement Fence modifications Display fountain Tot Lot play equipment Level Outdoor Pool Spa Air duct additions Repaint Indoor Pool ceiling Delivery drive Dehumidifier system Replace remaining Restroom lockers Shade Pavilion Replacement chemical door French drains around building 2 Non-chlorine sanitizing system Refinish Outdoor Pool 7:15 p.m. Recess 7:30 p.m. Reconvene HIDDEN COVE PARK, Sam Fitzgerald, Park Manager Electronic gate at main office 1,500 gallon overflow tank at wastewater plant Courtesy boat dock Stock park store and reopen Fishing Pier Boat & camper storage area 25 additional campsites for tent camping New sprinkler system around office area Tie-in 10 campsites to sewer and install 50 amp breakers Replace all galvanized pipe with PVC at hose bibs FIRE, Van Morrison, Chief Renovate existing fire station for historical purposes New central station for public safety departments New vehicles and equipment POLICE, Bruce Stewart, Acting Chief New central station for public safety departments Firing Range ANIMAL WILDLIFE PROTECTION DEPARTMENT, Tony Phillips, Shelter Manager New employee parking lot Tony Johnston, Finance Director, informed Mr. Phillips that the cost of adding an employee parking lot could be handled by the operating budget rather than to include this project in a bond election. LIBRARY, Jan Sapp, Librarian Renovate existing building and expand to 21,000 sq. ft. or Build new facility Mr. Johnston explained that if a new facility is built, the existing building could be utilized by another department. PUBLIC WORKS, Ken Leverich, Superintendent Pavement management program Crack sealer Street repairs 3 0059 Irrigation for medians Mayor Manning added that he would like an estimate of cost to irrigate all the medians in the City. Mr. Leverich said he would provide estimate including any future low-maintenance landscaping for the medians. Discussion followed about current drainage problems throughout the City. Mayor Manning asked how long it would take to complete street and drainage repairs needed. Mr. Leverich said it would take approximately five to six years to repair the whole system to be completed in phases. The Mayor asked how long it would take with unlimited funds. Mr. Leverich responded it would take approximately five to six months. Public Works would be supervising an outside firm completing the work. George Figueroa, Water Distribution Superintendent, commented that if street repairs were made in the former Eastvale area, then every time a new home was built, the street would have to be dug up in order to lay a tap connection to the water lines. Mr. Leverich added that the streets could be overlay rather than completely replaced. UTILITY ADMINISTRATION, Jackie Carroll, Utility Administrator, Joy Morrison, Customer Service Supervisor Drive through window and driveway Councilman Longo expressed his concern for the amount of money involved in expanding the building for the drive through window since what is needed is more space for Utility Administration to operate. Tony Johnston offerred the possibility of taking over the First State Bank building once the bank relocates to a new site. Mr. Longo was concerned about the quality of the bank building. Mayor Manning said the City needs to conduct a facility utilization study to research use of all City buildings. Mr. Longo added that the Utility Administration area must have a friendly atmosphere and make a good impression on new customers. WATER PRODUCTION, David Yordy, Superintendent Mr. Yordy explained that if the property, dedicated by Dal-Mac, was developed within five years, there would be a need for additional elevated storage. Mr. Johnston added that the City should not wait five years but should start funding in four years to plan properly. Mr. Yordy said the system met state requirements now, however, by waiting to add additional elevated storage, the amount of construction would be considerably more. WATER DISTRIBUTION, George Figueroa, Superintendent Installation of mains/hydrants (Eastvale area) Mr. Figueroa explained that approximately 48 fire hydrants need to be installed in the area. Mayor Manning commented that the City needs to have money in place when the state widens Main Street in order to lay water lines before the street is completed. 4 WASTEWATER, Billy Cude, Superintendent Bar Screen Mr. Cude explained that the existing bar screen is tentative at best. The system is in danger of backing up into residences. The plant is currently operating on one pump and the back-up pump is coming on every day. This is a serious situation. A centrifuge has been purchased, however, the installation of this equipment was not included in the bid. 3. SUMMARY A retreat is scheduled for Saturday, January 20, to be held in the dining hall at Hidden Cove Park, in order to discuss the feasibility of the discussed projects. With no further business to address, Mayor Manning adjourned the Work Session at 9:00 p.m. APPROVED: ATrEST: "Wqilliam W. Manning,"Mayor /Ruihann Devlin, Deputy City Secretary