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HomeMy WebLinkAbout03/25/1995 City Council00564, MINUTES OF THE CITY COUNCIL MEETING HELD ON March 25, 1995 The Work Session of the City Council of the City of The Colony, Texas was called to order at 9:10 a.m. on the 25th day of March, 1995 at the LaQuinta Inn, 1657 South Interstate Highway 35, Lewisville, Texas, with the following Councilmembers and Department Heads in attendance: William Manning, Mayor Mike Lynch, Mayor Pro-Tem Kay Hardin, Councilman David Heiman, Councilman Johnny P. Smith City Manager Patti A. Hicks, City Secretary/Dir. Admin. Services Tony Johnston, Finance Director Bruce Stewart, Police Chief Van Morrison, Fire Chief Tom Cravens, Director of Public Works Joan Sveinsson, Library Director Pam Nelson, Parks and Recreation Director Sam Chavez, City Planner Loft Harlan, Economic Development Coord. Also present were: Jan Sapp, Reference Librarian Mike Carroll, Police Lieutenant and with four council present, a quorum was established and the following items were addressed: 1. WELCOME - MAYOR MANNING Mayor Manning welcomed everyone and said today would be a time to talk about a vision for our city. If time permits, a "orain storming" session will be held to get new ideas. He said the items in the Goals and Objectives Document may need changing or deleting. Discussion regarding format and the manner in which the priorities and target dates are written. The new document will have priorities of Top, High or Moderate and Target Dates, but the Priority 1, 2, or 3 will not be included. 2. PURPOSE OF THE RETREAT - CITY MANAGER Johnny Smith said he wants us to use the Goals and Objectives Document as the centerpoint and basis for budgeting and planning. He explained the various handouts he had provided and said that he will be listening to all the ideas regarding philosophies, planning, etc. Tony Johnston handed out definitions of goals and objectives. He said it is important that we all know the goals and work towards them. He said the Budget Document should reflect the goals set by council and staff and should tie in with the Goals and Objectives Document. 2 _ 3. REVENUE PROJECTIONS REPORT - CITY MANAGER/FINANCE DIRECTOR Mr. Johnston explained how revenues are monitored in the Finance Department and stated that some of the accounting procedures will be changing this year. He said the funds will be more easily tracked in the future. He is going to provide a running chart of capital projects for the council and the public to see what is happening with those projects. Ad Valorem tax collection is at 98.4% as of February 7, 1995 4. REVIEW OF GOALS AND OBJECTIVES DOCUMENT Following the Table of Contents of the Goals and Objectives Document, Mayor Manning moderated the discussion of the document. Priorities and target dates were modified and updated. Some goals were changed to an objective and some were deleted. A complete list of goals completed since the adoption of the document in 1993 will be prepared. The amended Goals and Objectives Document will be prepared as a result of this retreat and a copy will be made available to all Councilmembers and department heads. A copy will be provided at the Library for public review. 12:02 p.m. Recess for Lunch 1:17 p.m. Reconvene 5. SUMMARY Mayor Manning advised that even though we did discuss each department's goals, he would like to schedule another work session, perhaps in the evening, to finish up. 6. REVIEW 1995/96 BUDGET CALENDAR - CITY MANAGER/HNANCE DIRECTOR Mr. Johnston handed out a draft of the 1995-96 budget calendar and discussed briefly the format preparation and passage of the budget for next year. With no further business to address, Mayor Manning adjourned the retreat at 5:15 p.m. ATrEST: 3htilliam W. Manning, Mayor ~ / Patti A. Hicks, TRMC, City Secretary