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HomeMy WebLinkAbout07/11/1994 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON JULY 11, 1994 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:35 p.m. on the llth day of July, 1994, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Mayor Pro-Tem Present Toby Pollard, Councilman Present Kay Hardin, Councilman Present Rob Burchard, Councilman Present John Dillard, Councilman Present Lynda Tate, Councilman Present and with seven present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 2. PRESENTATION OF RECOGNITION AWARD BY THE COLONY POLICE DEPARTMENT Lt. Frank Mills read a Commendation awarded to Bradley Vyers. Bradley is a six year old who discovered his father unconscious. He called 911 and stayed on the phone with dispatch until an officer arrived. He then let the officer into his home where it was discovered his father was in diabetic shock. Paramedics were called and the father was stabilized. Bradley and his parents were in attendance to receive the recognition of Council and staff. 3. CONSENT AGENDA A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD JUNE 20 AND 27, 1994 Councilman Pollard asked that this item be tabled until he had a chance to review copies of the tapes of the meetings. Motion to postpone - Pollard; second - Burchard. Motion carried with unanimous roll call vote. B. CONSIDERATION OF A RESOLUTION GUARANTEEING A LOAN MADE TO KID'S COLONY PLAYGROUND COMMITTEE FROM FIRST COLONY BANK -'-"'- 4 Motion to approve Resolution as written - Lynch; second - Dillard. Motion approved with unanimous roll call vote. C. CONSIDERATION OF A RESOLUTION APPOINTING ONE MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 Councilman Lynch asked that the Resolution be completed to include the name of Don Franklin. Motion to approve Resolution appointing Don Franklin - Lynch; second - Dillard. Motion carried with unanimous roll call vote. D. CONSIDERATION OF RENEWAL OF A CONTRACT WITH KEN MEIER FOR THE OPERATION OF THE "COLONYVILLE" MINIATURE GOLF COURSE AT BRIDGES PARK Councilman Burchard questioned the expansion of the facility and if a site plan had been filed with the City. Mr. Meier said he would like to expand and that was why he wanted a two year contract. Mr. Johnny Smith, City Manager, said he believed the plans were on file. Motion to approve contract as written - Lynch; second - Burchard. Motion approved with unanimous roll call vote. E. CONSIDERATION OF AN ORDINANCE ADOPTING THE AMENDED FLOOD PLAIN MAP FOR THE CITY OF THE COLONY Councilman Dillard asked to review the map showing what changes were made. City Manager Johnny Smith said there were only minor changes along the shoreline. A map was available for review by council and the public. Upon closer examination, Mr. Smith stated there were still some areas of the city which were not clearly indicated on the map. Councilman Dillard suggested this item be postponed until an updated map was received from FEMA. Motion to postpone pending receipt of an updated map - Dillard; second - Burchard. Motion carried with unanimous roll call vote. F. CONSIDERATION OF ACCEPTANCE OF THE RESIGNATION OF JIM BOGERS AND DAVID SALMON FROM THE PLANNING AND ZONING COMMISSION AND DOUG HAGEDORN FROM THE LIBRARY BOARD Motion to accept resignations - Lynch; second - Dillard. Motion carried with unanimous roll call vote. 005' 4. CONSIDERATION OF APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION Mayor Manning stated the Council had recently interviewed applicants for various board appointments. The Council felt it unnecessary to interview these applicants again so soon. Motion to appoint Mr. Lyle Hilliard to Place 5 and Mr. George Franklin to Place 6 of the Planning and Zoning Commission - Lynch; second - Burchard. Motion carried with unanimous roll call vote. 5. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE PURCHASE OF A COMPUTER SYSTEM IN THE UTILITY DEPARTMENT AND APPROVAL OF AN ORDINANCE AUTHORIZING CONTRACT FOR SAME City Manager Johnny Smith stated twenty vendors were notified of this bid. Only one bid was received and it was over the budgeted cost. Mr. Smith suggested that part of the problem may be that hardware and software were bid together. He recommends the bid be rejected and the system be re-bid separating hardware and software. Motion to reject bid and authorize re-bid - Lynch; second - Tate. Councilman Burchard questioned how long it will take to re-bid. Mr. Smith stated it could be accomplished by October 1. Mayor Manning asked if former Council member Agnew had reviewed the specifications. Ms Jackie Carroll, Utility Office Manager, responded that he had reviewed the hardware specs but not the software. Mayor Manning stated that we must be careful to keep the specifications generic so as not to lock ourselves into a single vendor situation. Motion carried with unanimous roll call vote. 6. CONSIDERATION OF AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF THE COLONY AND CLUB FORE SPORTS CENTER Councilman Pollard had asked this item be addressed. He expressed concern that Club Fore had been required to enter into an agreement with another land owner at additional and unexpected expense. He would like the City to amend their contract with Club Fore to reduce their obligation to the City by an amount not to exceed the payments to North Street. Motion to amend contract to waive rents due City in an amount not to exceed payments to North Street - Pollard; second - Lynch. Councilman Burchard questioned the revenue projections versus actual. Mr. Smith indicated we do not have figures at this time but Mr. Jones was in the audience and may be able to answer. Mr. Jones stated he did not have figures with him but estimated monthly revenues of approximately $6,000. Based on the contract, rent of approximately $180 per month would be due. Councilman Burchard said we would not receive any payments if we waive the amount of the North Street payments which is $291.67. Councilman Dillard suggested this might better be addressed in Executive Session to inform new council members of the history of this project. Mr. Smith indicated he had briefed each of the new members. Mayor Manning was concerned that Club Fore had entered into this agreement against the advice of the Council and now we were being asked to assume a portion of the expense incurred. He suggested a limit on the waiver pending other developments. Motion amended to waive rents due City in an amount not to exceed $291.67 per month beginning April 1, 1994 for six months. Amended motion approved with unanimous roll call vote. 7. CITIZEN INPUT Bridget Wolford, 5064 Lakeshore Blvd. - stated she represented homeowners in her area who were opposed to a new marina. She said a petition was being circulated and will be presented to Council later. Mayor Manning asked if she was willing to meet with the developers of the proposed marina and she indicated she was. Patricia Riggs, 5092 Lakeshore Blvd. - also spoke against the proposed marina. She expressed concern for the safety of the many small children in the area as well as traffic congestion. Sam Riggs, 5092 Lakeshore Blvd. - expressed concern about the environmental impact of a new marina on the area. Mayor Manning stated someone would be in contact with the citizens to respond to their concerns. 8. CITY MANAGER AND STAFF REPORTS Mr. Johnny Smith, City Manager said he hoped everyone had an opportunity to take a look at the fire truck which was in the parking lot. This example of the equipment we need to purchase was priced at about $200,000. He will be bringing this request to Council soon. With no further business to discuss, Mayor Manning adjourned the meeting at 8:25 p.m. 7 00521° APPROVED: William W. Manning, Mayor ~__~ ATTEST: Sandie Chance, Deputy City Secretary The next page is 005229 8