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HomeMy WebLinkAbout06/06/1994 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON JUNE 6, 1994 The WORK SESSION of the City Council of the City of The Colony, Texas was called to order at 6:00 p.m. on the 6th day of June, 1994, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Mayor Pro-tem Present Toby Pollard, Councilman Present Kay Hardin, Councilman Present Rob Burchard, Councilman Present John Dillard, Councilman Present Lynda Tate, Councilman Absent (Arrived at 6:25 p.m.) and with six present, a quorum was established and the following items were addressed: 1. DISCUSSION AND REVIEW OF THE BUDGET PROCESS FY 1994-95 During this time Johnny Smith requested input from the City Council regarding the process for preparing the municipal budget for the next fiscal year. Mr. Smith outlined his philosophy regarding budget preparation and asked for direction from the Council. Mr. Smith explained that originally a 5% increase for employees had been plugged into the figures at the direction of the Personnel Committee. Going on, he stated those amounts have been pulled out so the council can see the impact of $17,500 in the General Fund and $5000.00 in the Utility Fund. General discussion followed with councilmembers giving their particular requests for the budget. Mr. Smith asked what role the City Manager and staff should play in this process. Further discussion followed. Mayor Manning suggested the council allow Mr. Smith to prepare the budget document, present it to the council, and then if there are changes needed, the council can request them at that time. Councilman Pollard suggested the departments be asked to identify how they would use an additional 5% in their budget and to identify where they would cut if asked to reduce their budget by 5%. 2. DISCUSSION OF COUNCIL COMMITTEE AND ADVISORY BOARD LIAISON APPOINTMENTS Mayor Manning and Council discussed in detail committee and advisory board appointments. Several councilmembers volunteered for positions on the various committees and boards. Mayor Manning said that more committees may be formed and filled as needed in the future. Councilman Lynch indicated the Animal Ordinance Committee would be put on hold for now and Councilman Burchard said he would like to form a '-'"' Beautification and Building Code Review Committee at a later date. Councilman Dillard volunteered to serve as the Voting Representative to the N.C.T.C.O.G. and as the council representative on the Board of Directors for the Economic Development Corporation. 7:30 P.M. - REGULAR SESSION: 1. PLEDGE OF ALLEGIANCE 2. PRESENTATION OF GIFTS OF APPRECIATION TO FORMER COUNCILMEMBERS: TOM BOGAN, JOEL MARKS AND JOE AGNEW At this time Mayor Manning recognized former councilmembers Tom Bogan, Joel Marks and Joe Agnew for their service to the City of The Colony during their tenure on the City Council. Each one was presented with a plaque, a The Colony watch, and an inscribed 1994 pocket calendar and matching pen. Mr. Marks, Mr. Bogan and Mr. Agnew all thanked the Council, staff and citizens for the support during their tenure and wished the newly elected councilmembers well in their service to the City of The Colony. 13. RECEIVE REPORT ON "THANKS FOR THE MEMORIES" Burt Taber with the William Ware agency thanked Johnny Smith and Mayor Manning for their belief in this event and said it has really grown bigger than they expected. He advised that all Ticketmasters will be carrying tickets to the event, and that ESPN, Channel 4 and 102.9 will be covering the activities during the day. Mr. Taber handed out a Press Release and noted that the police and fire departments have coordinated with them regarding public safety. He said Angelina's and Century 21 in The Colony are sponsors and that there will be billboards along 121 and 1-35 E advertising "Thanks for the Memories". Mr. Taber requested that each Dallas Cowboy be presented with a key to the City and requested that all Council and Johnny Smith be present on the stage during the ceremonies from 5:00 p.m. to 7:00 p.m. 14. CITIZEN INPUT - None 4. MAYORAL PROCLAMATION DECLARING JUNE 12, 1994 AS PHILIPPINES REPUBLIC DAY WHEREAS, June 12 is a significant and memorable day for the Republic of the Philippines; and WHEREAS, it was on June 12, 1898 when the Philippines obtained its independence from Spain after 300 years of Colonial rule; and VOtEREAS, it was the victory of the U.S. Navy under the command of Admiral 7 00518,-t Dewey that liberated the Philippine Islands in the memorable Battle of Manila Bay; and ~ WHEREAS, on behalf of the Filipinos and Filipino-Americans residing in the Dallas- Fort Worth Metroplex, June 12 has been declared PHILIPPINE REPUBLIC DAY; NOW THEREFORE, I, William W. Manning, Mayor of the City of The Colony, Texas do hereby proclaim June 12, 1994 as PHILIPPINE REPUBLIC DAY in the City of The Colony, Texas SIGNED AND SEALED this 6th day of June, 1994. William W. Manning, Mayor 5. MAYORAL PROCLAMATION DECLARING JUNE 6 - 13, 1994 AS NATIONAL SAFE BOATING WEEK WHEREAS, more Americans each year are choosing recreational boating as an ideal way to relax with their families and friends; and, what starts out as a pleasant cruise often ends in tragedy because boaters fail to teach their families to swim, fail to properly equip their craft with Personal Flotation Devices and other protective equipment, or fail to instruct their passengers in the use of such devices prior to a boating cruise; and WHEREAS, every year hundred of lives are lost in boating accidents, with fatalities that can be reduced and boating made more pleasurable if those who engage in it will emphasize knowledge, care and courtesy necessary for safe boating; and WHEREAS, the Congress of the United States, having recognized the need for such emphasis, has by joint resolution of June 4, 1958 (72 Stat. 179), requested the President to annually proclaim ()ne week as National Safe Boating Week, NOW THEREFORE, I, William W. Manning, Mayor of the City of The Colony, Texas do hereby designate the week beginning June 5, 1994 as NATIONAL SAFE BOATING WEEK in the City of The Colony, Texas and urge all who use our waterways to acquire those skills and knowledge essential to their own safety and that of others and to apply them carefully. IN WITNESS WHEREOF, I have hereto set my hand this 6th day of June, 1994. William W. Manning, Mayor 8 6. CONSENT AGENDA: Mayor Manning summarized all of the items on the Consent Agenda. A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD MAY 16 AND 23, 1994 Motion to approve the minutes as written - Burchard; second - Dillard, carried with a unanimous roll call vote. B. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE SALE OF THE WATER TANK IN THE EASTVALE SUBDIVISION No bids were received therefore no action was required. C. CONSIDERATION OF AUTHORIZING A BUDGETED CASH TRANSFER IN THE AMOUNT OF $60,000.00 FROM THE GENERAL FUND TO THE EMERGENCY EQUIPMENT FUND Motion to approve the transfer as recommended - Burchard; second - Dillard, carried with a unanimous roll call vote. D. CONSIDERATION OF ACTION REGARDING AN AGREEMENT WITH DAN CHRISTIE'S COLLIN COUNTY LAND COMPANY FOR THE DISPOSAL OF SLUDGE Motion to approve the agreement as written - Burchard; second - Dillard, carried with a unanimous roll call vote. E. CONSIDERATION OF ACTION REGARDING A RESOLUTION AUTHORIZING THE CITY OF THE COLONY TO BE INCLUDED IN THE CLASS OF TEXAS MUNICIPALITIES WHICH HAVE EXISTING FRANCHISE ORDINANCES WITH SOUTHWESTERN BELL TELEPHONE COMPANY Motion to approve the resolution as written - Burchard; second - Dillard, carried with a unanimous roll call vote. 7. APPOINTMENT OF COUNCIL COMMITTEES AND COUNCIL LIAISONS TO ADVISORY BOARDS At this time Mayor Manning made the following appointments with concurrence of all council: Denton County Mayor's and City Manager's - Bill Manning, Mike Lynch, Johnny Smith and Patti Hicks 9 Animal Shelter Standards Advisory Committee - Mike Lynch, Dr. Fred Holt, Priscilla Pierson, Tony Phillips and Rob Bauman as an alternate Fees Committee (includes cable franchise review) - Toby Pollard, Kay Hardin and Rob Burchard Personnel Committee - Bill Manning, John Dillard and.Lynda Tate Board Liaison appointments are as follows: Board of Adjustments & Appeals - Lynda Tate Planning & Zoning Commission - Mike Lynch Parks & Recreation - Kay Hardin Library Board - Toby Pollard Other committees may be formed as needed. 8. ELECTION OF A COUNCIL REPRESENTATIVE TO SERVE ON THE ECONOMIC DEVELOPMENT BOARD OF DIRECTORS Motion to elect John Dillard as the Council representative to the Economic Development Board of Directors - Pollard; second - Burchard. Motion to elect by acclamation - Lynch; second - Burchard, passed with all members voting Aye. 9. CONSIDERATION OF APPOINTMENT OF A COUNCIL REPRESENTATIVE TO THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Councilman John Dillard volunteered to serve in this capacity and was then appointed to do so by Mayor Manning. 11. CONSIDERATION OF APPROVAL OF A CONTRACT WITH WASTELINE ENGINEERING FOR THE DESIGN AND CONSTRUCTION OF A WASTEWATER TREATMENT PLANT IN THE COLONY Johnny Smith said the contract provided has been reviewed by the City Attorney, council and Staff. He said some comments have been received from the council and suggested opening the floor for discussion. Mr. Smith said if the contract is approved at this meeting, it should be contingent upon approval from the City Attorney. Mr. Smith did recommend not asking for a 2.5 mgd design, but instead a 3.3 mgd design with capability of being expanded to 5.0 in the future. Glenn Briesch with Wasteline Engineering was present and fielded questions from the Council. After several items were covered, Mayor Manning suggested the City Manager meet with Mr. Briesch to incorporate the suggestions made by Council and come back at a special session to be held June 13. All Council agreed. 3. RECOGNITION OF CERTAIN FIRE DEPARTMENT VOLUNTEERS "--" 10 Chief Van Morrison called the names of the volunteer members of the Fire Department to be recognized for their completion of Emergency Medical Technician Training and Mayor Manning presented them with Certificates of Appreciation. Those persons recognized are as follows: Donald Diviney, Alan Frare, Keith Head, J.R. Kenworthy, Doug Lipscomb, Doug Mims, William Phife and Robert Regnold. 10. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE REMOUNT OF AN AMBULANCE AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Johnny Smith explained that item 6C of the Consent Agenda was the transfer necessary to fund this project. Chief Morrison gave the background of the project and his recommendation for award of the bid to McCoy Miller. Bids as follows were opened on May 12, 1994 for the remount of an ambulance chassis: McCoy Miller Ambulance Sales & Service $53,095 Emergency Vehicles of Texas 1. $72,197.00 2. $73,476.00 Wheeled Coach 1. $62,739.00 2. $60,899.00 After a brief discussion, Motion to accept the bids and award to McCoy Miller as recommended - Lynch; second - Burchard, passed with a unanimous roll call vote. 12. RESPONSE TO DENTON COUNTY REGARDING LIBRARY FUNDING Ms. Joan Sveinsson noted the proposal included in the packet had been brought forth by County Commissioners Wilson and Armey and that the Commissioners subsequently requested input from all the cities involved. Ms. Sveinsson said the plan would help The Colony and would save time in future years. After a brief discussion, it was determined a favorable response to the County should be made. 15. CITY MANAGER'S REPORT 1. Expanded agenda has been initiated for better communication to the citizens. 2. We are working on a mutual aid agreement with the City of Dallas in case of 11 005180 emergencies such as the City of Lancaster just experienced. 3. Chief Morrison reported we have another intern from UNT reviewing our Emergency Management Plan and there will be a drill on August 3, 1994. Mr. Smith reported the Red Cross already has an emergency shelter plan in place. 4. Hunter & Associates is updating our water and sewer maps. 5. An information packet has been prepared to use as an Economic Development response when we are contacted by companies wanting to relocate. T.U.E. Industrial Development group will train city employees in economic development. 6. We have not yet accepted Bill Allen Memorial Park. The weather delayed completion but we hope it will be done in 2 weeks. 7. The United Way has requested a council member or staff member sit on a Venture Grant review Board. 8. 7:10 p.m. tonight, a live cable program was also begun before this meeting to inform the citizens on the agenda and other items of interest in the City. Mr. Smith asked for input from the citizens as to what they want to see during this program. 8:46 p.m. 16. EXECUTIVE SESSION AS AUTHORIZED BY SECTION 551.072 REGARDING LAND ACQUISITION, TO-WIT: A. MATTERS CONCERNING RIGHT OF WAY, EASEMENTS AND POTENTIAL ANNEXATIONS '-" 9:36 p.m. : 17. CONSIDERATION OF ANY APPROPRIATE ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION With no action to be taken regarding the executive session and no further business to address, Mayor Manning adjourned the meeting at 9:37 p.m. ( .,~ROVED: ,, William W. Manning, Mayor f~'x ATI'EST: Patti A. Hicks, TRMC, City Secretary '--- 12