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HomeMy WebLinkAbout03/07/1994 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON MARCH 7, 1994 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:35 p.m. on the 7th day of March, 1994, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Toby Pollard, Councilman Present Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Present Joel Marks, Mayor Pro-tern Present and with seven present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 2. RECEIVE PRESENTATION FROM DENTON CENTRAL APPRAISAL DISTRICT REGARDING PROPOSED GEOGRAPHIC INFORMATION SYSTEM Mr. John Brown, Deputy Chief Appraiser for the Denton Central Appraisal District, explained the District was look at the purchase of a Geographical Information System (G.I.S.). The purpose of the presentation was to familiarize the Council with the technology being looked at as it will appear in the next budget presented by the District. He then introduced Frances Adams of the mapping department who outlined the problems in the current method used. There are approximately 1700 hand drawn maps and over 3000 sub- division plats on file. Additional information regarding a piece of property or an area are contained in various data bases. It is extremely time consuming to research a particular piece of property or area and sometimes information can be missed if it is not properly cross referenced. Using a G.I.S., a data base is compiled which can coordinate many different types of information as well as render computer generated maps detailing such information in a graphic or information format. Ms Sheila Weems, a vendor whose company provides such technology, presented a short slide show outlining the services available with a G.I.S. Council then asked questions concerning the availability of the services to our City. Mr. Brown explained that it will take approximately five years to build the data base. The information collected will be subject to the Open Records Act and as such would be available to anyone. In the future, it may be possible to access the information through a modem to obtain specific data for the use of the City in planning and zoning, flood plain administration, etc. Council asked the total cost of the proposed system and what our share would be and ..---.. was informed that the projected total cost is estimated to be approximately $317,000.00 with The Colony's share being approximately $7,100.00. The representatives explained this would ~ be for the hardware, software and conversion of existing maps and related documents to the G.I.S. format. Mayor Manning expressed the Council's appreciation for the information provided. 3. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETING HELD FEBRUARY 28, 1994 Councilman Dillard asked that the minutes be corrected on page five, Citizen Input, to show right turn hazard at Nash and Main Street. Motion to approve the minutes as amended - Dillard; second Lynch. Motion carried with unanimous roll call vote. 4. FIRST READING OF AN ORDINANCE AMENDING CHAPTER 6 RELATING TO FIRE RETARDANT ROOF COVERING Ms Hicks deferred to Fire Marshal, Dave Wallace. He stated that many surrounding cities were passing ordinances prohibiting wood shingle roofs due to excessive losses from fires. He asked the Council to pass this ordinance which would prohibit them in The Colony. Councilman Bogan responded that he had received several pages of information indicating that the new wood shingle roofing materials are indeed rated Class C, which we already require and that this ordinance is unnecessary. Captain Wallace replied that his information indicates that the treatment of the wood shingle which provides this protection is only good for about five years and then they become extremely hazardous as most people do not have them retreated. Mr. Bogan quoted his sources which show that the industry now uses a chemical compression method which provides lifetime fire retardancy. Discussion continued and Council asked that Captain Wallace obtain updated figures from NFPA. Mr. Tom Seely - 612 Brent Drive, Arlington, Texas asked to address the Council. He is District Manager for Cedar Shake & Shingle Bureau and supported the industry claims that wood shingle roofing material is as safe as composition. He agreed to provide any additional information Council would like. 5. PRESENTATION AND CONSIDERATION OF A PROPOSAL REGARDING REMOUNT OF AMBULANCE ONE Chief Morrison explained that it would be to our advantage to have the current box from Ambulance One remounted to a new 1 1/2 ton chassis. The cost is approximately $45,000-$55,000 and the remounted unit could be delivered in 45 - 90 days. A new ambulance could be budgeted for the 95/96 fiscal year. If we were to order a new ambulance now, it would take approximately six months for delivery and cost about $78,000. '"-". This would leave us without a first line ambulance for too long. Councilman Lynch asked if the cost included the "retarder" which helps extend the life of an ambulance. Chief Morrison said it did not, but it would be included in the specifications put together for bid. Motion to authorize Requests for Bids for remount of Ambulance One with "retarder" - Bogan; second - Lynch. Motion carried with unanimous roll call vote. 6. CONSIDERATION OF APPOINTMENTS TO THE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS Ms Hicks advised that Reverend Clayton Oliphant had submitted his resignation from the Economic Development Corporation Board of Directors. Motion to accept Rev. Oliphant's resignation and appoint Jeffrey Cunningham, Martha Fujauski and Clark Lund to the Board of Directors - Agnew; second - Bogan. Motion carried with unanimous roll call vote. 7. CITIZEN INPUT None 8. COUNCIL COMMITI'EE REPORTS None 9. CITY MANAGER'S REPORT 1. Ms Hicks advised that the FAX machines were now operational in General Administration and Utility Administration. 2. City Marshal - $3500 was collected locally in warrant fees and an additional $4300 was collected by other agencies on our warrants in February. This compares with a total of $2700 in January. 3. Paige Road - Director of Public Works, Tom Cravens, said a storm sewer pipe has been added between Goodman and SH 121 to help prevent Office Creek from flooding Paige Road. The pipe and contractor were paid by Centex. Asphalt was put in place to reopen the roadway as quickly as possible. The concrete will be replaced as soon as the weather allows. 4. Marina - Bob van Til, Administrative Staff Planner, met with the Corps of Engineers regarding the marina. The Corps is undertaking a feasibility study for the placement of marinas around the lake at this time. They suggested we wait until the study is completed before proceeding. The study should be done about May. With no further business to discuss, Mayor Manning adjourned the meeting at 9:00 APPROVED: [';,~, i;._!~~t' "~:][~--~"lW. Mayor wihxam Manning, ATTEST: Sandie Chance, Deputy City Secretary 6