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HomeMy WebLinkAbout02/17/1994 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON FEBRUARY 17, 1994 The Special Session of the City Council of the City of The Colony, Texas was called to order at 7:10 p.m. on the 17th day of February, 1994 at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Present Toby Pollard, Councilman Present Joe Agnew, Councilman Absent (Arrived 7:35 p.m.) Tom Bogan, Councilman Present John Dillard, Councilman Present Joel Marks, Mayor Pro-tem Present and with six present, a quorum was established and the following items were addressed: 2. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE PURCHASE OF A DUMP TRUCK AND APPROVAL OF AN ORDINANCE AUTHORIZING CONTRACT FOR SAME Tom Cravens, Director of Public Works, said five bids were received but one was withdrawn prior to the opening. Based on the figures provided, he recommended we purchase the vehicle from Hendrix Trucks. The bid is for the chassis only. They are still searching for a bed to mount on this chassis. The truck can be here in ten days. Motion to award bid to Hendrix Trucks and Equipment - Lynch; second Dillard. Motion passed with unanimous roll call vote. 3. CONSIDERATION OF ACCEPTANCE AND AWARD OF BIDS FOR THE PURCHASE OF CHEMICALS AND APPROVAL OF AN ORDINANCE AUTHORIZING CONTRACT FOR SAME Mayor Manning asked about cherry picking items from each quote. Ms Pam Nelson respo.nded it is better for staff to deal with one vendor if possible. She indicated the figures Mr. Jerry Young had put together approximating the amount of each item we use in a year and providing annual figures. Based on these, she recommends we award the contract for all chemicals except fertilizer to Estes, Inc. and award the contract for fertilizer to Greensmith's, Inc. She stated Greensmith's is a manufacturer and we save the cost of the middleman. Also we can save even more if we buy in bulk as the bid prices are based on the smaller quantities as set out in the bid specifications. Motion to award contract for all chemicals except fertilizer to Estes, Inc. and the fertilizer 2 00,5'0 contract to Greensmith's, Inc. - Bogan; second Dillard. Motion passed with unanimous roll call vote. 4. EXECUTIVE SESSION AS AUTHORIZED BY SECTION 551.074 OF THE LOCAL GOVERNMENT CODE, REGARDING PERSONNEL, TO-WIT: A. SELECTION PROCESS FOR POSITION OF CITY MANAGER Adjourn to Executive Session at 7:38 p.m. Resume meeting at 8:45 p.m. 5. CONSIDERATION OF ANY ACTION TO BE TAKEN AS A RESULT OF THE EXECUTIVE SESSION Mayor Manning explained that copies of all of the applications received would be evenly divided into seven packets. Each council member would take one packet, review the applications, make notes and then return to trade for another packet. All of the applications should be reviewed by all of the council members before the meeting to be held next Thursday, February 24 at which time the field of applicants will be narrowed. 6. DISCUSSION OF WASTEWATER EXPANSION PLANS Tom Cravens went over his summary of the two proposals previously outlined to council as well as a third option from another consultant. He recommends we request proposals for an in depth engineering report before making any decisions. This study would cost $40,000 to $50,000 but the money is available from impact fees. Council directed the staff to seek proposals for a comprehensive study and subsequent design plan for the wastewater treatment plant expansion. The study must include construction costs and Operations & Maintenance figures for a 2.5 million gallon boat system, a 5 million gallon boat system and a 2.5 convention system added to our existing system. With no further business to discuss, Mayor Manning adjourned the meeting at 10:05 p.m. APPROVED: t/WiXlli"~tm W. Manning, Mayor '~,,~ 3 ATTEST: ,' " Sandie Chance, Deputy City Secretary [SEAL]