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HomeMy WebLinkAbout02/07/1994 City Council MINUTES OF THE CITY COUNCIL MEETING HELD ON FEBRUARY 7, 1994 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:40 p.m. on the 7th day of February, 1994, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Absent Toby Pollard, Councilman Present Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Present Joel Marks, Mayor Pro-tern Absent (Arrived 7:45) and with five present, a quorum was established and the following items were addressed: 12. RECEIVE STATE OF THE COUNTY ADDRESS FROM DENTON COUNTY JUDGE JEFF MOSELEY Mayor Manning introduced County Judge Jeff Moseley who outlined the accomplishments of the past year and some of the goals for the coming year. Judge Moseley cited an annual report in a recent edition of Cities and Counties magazine which showed Denton County ranked number five in the nation as a desirable area to live. The University of North Texas conducted a poll of area residents and 93% rated the area good to excellent as a place to live. These ratings reflect the economic opportunities, resources and quality of life we enjoy in Denton County. Judge Moseley pointed out the Commissioners had held the line on taxes this past year and the bond program is in place for the money needed to build the SH 121 bypass. The County supported programs which enhanced the communities such as Hydrofest. This will be an annual event which will bring people and money into the area. A primary goal for the coming year will be the creation of a coalition involving all of the counties along 1-35. With the passage of NAFTA, this roadway will become a major artery to Mexico. Another area of concern is the overcrowding of the county jail. The recent expansion is complete and under budget but even with this expansion, the jail will be at FULL capacity the day it opens. The overcrowding is a result of the county housing inmates convicted and awaiting transfer to the state prison. Judge Moseley thanked the Council and residents for their time and gave copies of the full report on the State of the County to Council and staff. 2. MAYORAL PROCLAMATION DECLARING FEBRUARY 13 - 19, 1994 AS VOCATIONAL EDUCATION WEEK Mayor Manning read the proclamation in its entirety as follows: MAYORAL PROCLAMATION VO-IEREAS, the American Vocational Association has designated the week of February 13 - 19, 1994 as Vocational Education Week; and WHEREAS, the theme for Vocational Education Week is "Vocational Education: Skills for a Lifetime"; and WHEREAS, vocational education supplies our country with a strong, well-trained work force, which enhances America's competitiveness in business and industry in the international marketplace; and WHEREAS, vocational education allows individuals the opportunity to gain the competitive edge, giving them a lifetime of personal satisfaction and occupational growth and productivity; and WHEREAS, vocational education helps young and old by stressing the importance of life-long learning and giving workers of all ages the ability to adjust to and compete in a rapidly changing economy and workplace; and WHEREAS, vocational education stimulates the growth and vitality of the City of The Colony businesses and those of the entire nation by preparing workers for the occupations forecast to experience the largest and fastest growth in the next decade; and WHEREAS, a strong vocational education program planned and carried out by trained vocational educators is vital to the future economic development of our community and the well-being of its citizens. NOW THEREFORE, I, William W. Manning, Mayor of the City of The Colony, Texas do hereby proclaim February 13 - 19, 1994, as: VOCATIONAL EDUCATION WEEK in The Colony, and urge all citizens to become familiar with the services and benefits offered by the vocational educational programs in this community and to support and participate in these programs as necessary to enhance their individual work skills and productivity. SIGNED AND SEALED this 7th day of February, 1994. William W. Manning, Mayor 6 Matthew Hess of The Colony High School accepted the proclamation on behalf of the Lewisville Independent School District and thanked the Council. 3. MAYORAL PROCLAMATION DECLARING FEBRUARY 7 - 13, 1994 AS LIBRARY VOLUNTEER RECOGNITION WEEK Mayor Manning read the proclamation in its entirety as follows: MAYORAL PROCLAMATION WHEREAS, The Colony Public Library was born of the efforts of a loyal group of volunteers; and ~VHEREAS, today volunteers continue to play an active role in the daily activities of the Library through presenting storytimes and film programs, processing new materials, repairing damaged materials, and assisting at the circulation desk; and WHEREAS, these volunteers give selflessly of their time to support the Library's informational, cultural, educational, and recreational role in the community; and WHEREAS, the efforts of these volunteers enable the Library to continue to meet the growing demand of the citizens of the City of The Colony for quality public library services; and WHEREAS, in 1993, the volunteers of The Colony Public Library are to be commended for their contribution of a combined total of over 2,700 volunteer hours in service to their community; NOW THEREFORE, I, William W. Manning, Mayor of the City of The Colony, Texas do hereby proclaim the week of February 7 -13, 1994 as LIBRARY VOLUNTEER RECOGNITION WEEK SIGNED AND SEALED this 7th day of February, 1994. William W. Manning, Mayor Library Director Joan Sveinsson accepted the proclamation on behalf of all of the volunteers. She invited Council and residents to the reception Sunday, April 13 at 3:00 p.m. at City Hall in honor of the volunteers. 4. CONSIDERATION OF APPROVAL OF SITE PLAN AS PRESENTED BY RIDGEPOINTE PROFESSIONAL OFFICE PARK TO BE LOCATED AT THE CORNER OF FM 423 AND COUGAR ALLEY 7 Mayor Manning asked Mayor Pro-tem Joel Marks to preside over this item due to conflict of interest. Councilman Tom Bogan also excused himself from the discussion of this item citing possible conflict of interest. Administrative Staff Planner Bob van Til explained this site plan is for an office building to be constructed at Cougar Alley and FM 423. The Planning and Zoning Commission has reviewed and forwards a favorable recommendation. Councilman Pollard asked what the time frame is for the construction of this building. Mr. Dwayne Snider responded that the building should be complete in six months. Councilman Marks questioned the placement of street lights. Mr. van Til said the development of Ridgepointe showed them on the opposite side of the street from this building but Mr. Snider said it could be considered to add lights to this site. Councilman Dillard asked about the construction material for the building. Mr. Snider said the building will be brick with a metal sloping roof but no color scheme had been determined at this time. Councilman Pollard asked if this is a one or two story building and Mr. Snider advised this will be a two story structure. Motion to approve site plan as submitted - Agnew; second - Dillard. Motion approved with unanimous roll call vote. 5. CONSIDERATION OF APPROVAL OF FINAL PLAT FOR SOUTH SHORE SUBDIVISION PHASE I, AS PRESENTED BY STEWART PENINSULA DEVELOPMENT PARTNERS Mayor Manning and Councilman Bogan returned and Mayor resumed the meeting. Mr. Rusty Nichols, representing the Stewart Peninsula Development Partners, presented the final plat for South Shore, Phase I. He stated changes had been made to address drainage problems brought up by the Planning and Zoning Commission and from neighboring residents. The Corps of Engineers is also reviewing. Motion to approve the final plat as submitted - Bogan; second - Agnew. Motion approved with a unanimous roll call vote. 6. CONSENT AGENDA A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD JANUARY 17 AND 31, 1994 Motion to approve minutes a written - Pollard; second - Agnew. Motion passed with unanimous roll vote. B. CONSIDERATION OF APPROVAL OF AN ORDINANCE CALLING AN ELECTION IN THE CITY, TO BE HELD MAY 7, 1994, FOR THE PURPOSE OF ELECTION FOUR (4) COUNCILMEMBERS 8 Motion to approve ordinance as written - Pollard; second - Agnew. Motion passed with unanimous roll call vote. C. CONSIDERATION OF APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF THE COLONY AND LEWISVILLE INDEPENDENT SCHOOL DISTRICT PROVIDING FOR CONDUCT OF A JOINT ELECTION ON MAY 7, 1994 Motion to approve agreement as submitted - Pollard; second - Agnew. Motion passed with unanimous roll call vote. D. CONSIDERATION OF APPROVAL OF A BUDGET AMENDMENT FOR THE CONSTRUCTION OF A BY-PASS WATER LINE AT OFFICE CREEK PUMP STATION Motion to approve amendment as submitted - Pollard; second - Agnew. Motion passed with unanimous roll call vote. E. CONSIDERATION OF APPROVAL OF A CASH TRANSFER OF $20,000 FROM THE 1988 WASTEWATER CONSTRUCTION FUND TO THE ENTERPRISE FUND FOR THE CONSTRUCTION OF A BY-PASS WATER LINE AT OFFICE CREEK PUMP STATION Motion to approve cash transfer - Pollard; second - Agnew. Motion passed with unanimous roll call vote. F. CONSIDERATION OF APPROVAL OF A BUDGET AMENDMENT FOR THE REPAIRS TO THE CLOVER VALLEY WATER WELL Motion to approve budget amendment - Pollard; second - Agnew. Motion passed with unanimous roll call vote. G. CONSIDERATION OF APPROVAL OF A CASH TRANSFER OF $40,000 FROM THE 1988 WASTEWATER CONSTRUCTION FUND TO THE ENTERPRISE FUND FOR THE REPAIRS TO THE CLOVER VALLEY WATER WELL Motion to approve cash transfer - Pollard; second - Agnew. Motion passed with unanimous roll call vote. H. CONSIDERATION OF AN ORDINANCE AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 2, BY ADDING SECTIONS 2.17 AND 2.18 CREATING THE POSITION OF CITY MARSHAL Councilman Pollard said he is unsure this is the best way to handle the warrant situation. He suggested a realignment of duties in the Police Department to accomplish this and not transfer an officer out of the Department. Councilman Dillard questioned the impact this might have on the budget. Interim City Manager Patti Hicks said there would be no budget change required. The money required for salary and benefits for this transfer would be adjusted from one department account to the new department account. This has been done before without creating any problems. Councilman Dillard also questioned the change in the chain of command for this position. Motion to approve the ordinance as written - Bogan; second - Agnew. Motion passed with the following roll call vote: Pollard - No; Agnew - Aye; Bogan - Aye; Dillard - No; Marks - Aye; Manning - Aye. I. CONSIDERATION OF AMENDMENT TO THE ARTICLES OF INCORPORATION AND THE BY-LAWS OF THE ECONOMIC DEVELOPMENT BOARD Councilman Agnew asked the Council to recognize Mr. Larry Bryant, President of The Colony Chamber of Commerce. Larry Bryant, 4304 N. Colony Blvd. - It is important for the City and the business community to establish the Economic Development Board. The amendment under consideration would delete the requirement for a Council member to be a board member. Mr. Bryant stated this would not be in Boards best interest. It is necessary to show the involvement of the City in this endeavor. This change was brought about because of the superior applicants under consideration for appointment to the Board. Ms. Hicks suggested that instead of deleting the council member position, perhaps the Board should be expanded. Discussion followed concerning the best number of people. Councilman Bogan suggested six positions on the Board with one serving as an alternate. This would utilize all of the talented people who have come forward and still leave a Council member on the Board. Motion to amend the Article of Incorporation to show six positions with one serving as an alternate - Bogan; second - Dillard. Motions passed with unanimous roll call vote. 7. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 12 OF THE CODE OF ORDINANCES BY AMENDING THE WATER AND SEWER CODES AS ADOPTED BY ORDINANCE NO. 449, SEPTEMBER 29, 1986 Councilman Dillard stated he had a problem charging residents $10.00 when they moved within the City and would like to see this item deleted. Councilman Agnew agreed and also questioned item 2, Section 11 regarding use of water by City employees. It was agreed that this has not happened in anyone's memory but it should be clarified that appropriate credit will be applied to the customer's account if such should occur. 10 00 07o Motion to approve ordinance with deletion of $10.00 charge and clarification in item 2, Section 11 - Dillard; second - Bogan. Motion carried with unanimous roll call vote. 8. CONSIDERATION OF APPROVAL OF A LEASE AGREEMENT WITH CLUB FORE FOR THE CONSTRUCTION AND OPERATION OF A GOLF DRIVING RANGE IN THE CITY OF THE COLONY Administrative Staff Planner Bob van Til stated this agreement incorporates all of the items discussed at the January 31 meeting. Councilman Pollard asked about the future plans calling for batting cages and specifically the lighting. Mr. Chip Jones said the cages would be the "stall" type with enclosed lighting which would not affect the surrounding homeowners. As this is a future improvement, he would come back to Council prior to actual installation. Councilman Pollard also questioned the arcade. Mr. Jones indicated this would be an indoor facility. Councilman Dillard asked about the sanitary facilities as discussed in January. Mr. Jones said the redesigned building would have full sanitary facilities and the only temporary type facilities would be during actual construction. Motion to approve agreement as written - Bogan; second - Agnew. Motion passed with unanimous roll call vote. 9. CITIZEN INPUT None 10. COUNCIL COMMIT-FEE REPORTS None 11. CITY MANAGER'S REPORT 1. Ms Hicks reminded Council and staff of the retreat to be held February 12 in Lewisville. 2. Purchase of dump truck for Public Works Department - Tom Cravens explained this item is not on the State Purchasing Contract. Due to federal regulations, the cost of this item has increased and it would take three to four months for delivery after we place the order. He has found some used trucks available. We have requested bids for this and he would like a Special Session February 17 to award bids. 3. Wastewater - Tom Cravens is reviewing and will have a comparison for discussion at the retreat. 4. Eastvale water system - the T.N.R.C.C. has approved the dismantling of the 11 Eastvale well. All residents are now on The Colony water. .----.. 5. Trash pick-up - there have been several complaints regarding the blue cards mailed to residents for trash violations. An article will appear in the newspaper asking for citizen help by not putting trash out too early, using ammonia to repel animals, etc. 6. Post Office - Jackie Carroll stated that utility payments mailed in the City are sent to Coppell for sorting and then returned to The Colony for delivery. This sometimes causes payments to be received late. The Post Office has set up a program where utility bills which are brought into the Post Office will be hand cancelled and delivered to the Utility Department the next delivery day. 7. TCHS Girls Softball - this is a new athletic program for the school district. They do not have the fields required at this time and have requested use of the city fields. Park and Recreation has reviewed and worked out a schedule with the school district which will be compatible with the P&R programs. 8. A reminder that Wednesday, February 16 is the ribbon cutting for the SH 121 expansion. Commissioners from the Texas Department of Transportation will be here for a luncheon in Denton, the ribbon cutting here and a reception at the airport in the evening. Those wishing to attend need to notify my office by February 10. With no further business to address, Mayor Manning adjourned the meeting at 8:50 p.m. APPROVED: vWilliam W."'Manning, Mayor ~_~ ATTEST: Sandie Chance, Deputy City Secretary 12