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HomeMy WebLinkAbout07/19/1993 City Council 004841 MINUTES OF THE CITY COUNCIL MEETING HELD ON JULY 19, 1993 The Regular Session of the City Council of the City of The Colony, Texas was called to order at 7:30 p.m. on the 19th day of July, 1993, at City Hall with the following Council roll call: William W. Manning, Mayor Present Mike Lynch, Councilman Absent Toby Pollard, Councilman Present Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Absent Joel Marks, Mayor Pro-tern Absent and with four present, a quorum was established and the following items were addressed: 1. PLEDGE OF ALLEGIANCE 2. PRESENTATION OF SERVICE AWARDS TO PARK AND RECREATION EMPLOYEES Ms. Sylvia Brantley had requested that certain employees from the Park and Recreation and Public Works departments be given special recognition for work they did to get the courtesy dock installed at Stewart Creek Park. Mayor Manning read the names of those employees to receive a Certificate of Service. Chet Pannell was the only employee present to receive the certificate. The following employees will also receive certificates: Jesse Galindo, Jeff Overfelt, Ron Taylor, Jerry Young, Gayland Roberson, Mark Fagan, Ken Leverich, Alan Orr, Jeff Horner, David Drake, and Gene Abrams. 3. PRESENTATION OF CHECK FROM SOUTHWESTERN BELL FOR ECONOMIC DEVELOPMENT GRANT Ms. Sylvia Samano representing Southwestern Bell addressed the council, stating that each year her company gives back to the communities by awarding grants through their "Economic Excellence Program", and said that this year The Colony is a recipient of $2400.00 through that program. Ms. Samano presented Mayor Manning with a check in that amount and in turn Mayor Manning presented the check to Cathy Wood, representing The Colony Chamber of Commerce. Ms. Wood thanked the City, and said the money will be spent to install a computer at the Chamber building, which will be linked to the Texas Department of Commerce and the State Comptroller's office. The Chamber will use this link to enhance economic development in the City. 3 004842 4. CONSENT AGENDA Mayor Manning summarized the items on the consent agenda. A. CONSIDERATION OF APPROVAL OF THE MINUTES OF THE COUNCIL MEETINGS HELD JULY 12, 1993 Motion to approve the minutes as written - Agnew; second - Pollard, carried with a unanimous roll call vote. B. CONSIDERATION OF AN ORDINANCE CALLING A PUBLIC HEARING ON THE MUNICIPAL BUDGET FY 1993-94 TO BE HELD AUGUST 16, 1993 Motion to approve the ordinance as written - Agnew; second - Pollard, carried with a unanimous roll call vote. C. CONSIDERATION OF AUTHORIZING THE GENERAL FUND SEMI- ANNUAL DEBT SERVICE PAYMENT IN THE AMOUNT OF $130,100.00 Motion to approve the payment as recommended - Agnew; second - Pollard, carried with a unanimous roll call vote. D. CONSIDERATION OF APPROPRIATE ACTION REGARDING BIDS FOR THE PURCHASE OF A HYDRAULIC RESCUE TOOL SYSTEM FOR THE FIRE DEPARTMENT AND APPROVAL OF AN ORDINANCE AUTHORIZING A CONTRACT FOR SAME Councilman Agnew noted that staff recommendation is to reject all bids so it will not be necessary to approve an ordinance. Motion to reject all bids received - Agnew; second - Pollard, carried with a unanimous roll call vote. 5. CONSIDERATION OF APPOINTMENTS TO THE RECYCLING COMMITTEE Bob van Til stated there are three persons who have been working with the city on the recycling program and he recommended they be appointed to serve on the Recycling Committee and carry out the education process of the program. Mr. van Til recommended the following persons: Maria Martinez, Dr. David Cohen and Jamie Bell. Mayor Manning noted that Councilman Lynch has expressed interest in this area and suggested he be appointed as well. Motion to approve the committee members as recommended, including Councilman Lynch - Bogan; second - Agnew, carried with a unanimous roll call vote. 6. CONSIDERATION APPROVAL OF THE BUDGET FOR THE RECYCLING COMMITTEE Bill Hall said he has spoken to Jeff Ball with The Colony Leader who advised that the paper would continue to work with the city on news releases about the recycling program and that would save the $150.00 allotted for that purpose in the proposed budget. Mr. Bob van Til called the council's attention to the proposed budget in their packet, by which the $10,000 from Community Waste Disposal will be spent for education the first year of the contract. Mr. van Til noted after the first year, thc amount will be $2500.00. Motion to approve the proposed budget as presented - Bogan; second - Pollard, carried with a unanimous roll call vote. 7. CONSIDERATION OF AUTHORIZING THE FINAL PAYMENT TO PITTSBURGH TANK AND TOWER FOR THE REPAINTING AND REPAIR OF THE OVERHEAD STORAGE TANK Bill Hall stated the elevated storage tank on North Colony has been back in operations for about a month, is satisfactory and now Pittsburgh Tank and Tower has requested final payment. Mr. Hall stated the contractor did not live up the terms of the contract and therefore he and Mr. Hal Jones recommend pursuing the liquidated damages portion of that contract. Going on, Mr. Hall made it clear, this is not a penalty, and that he does concur with Mr. Jones that final payment should be made, less the liquidated damages and that the check should be held until all liens arc covered and the clean up is complete. Mr. Jones said the contract does state $60.00 per day for every day over the contract time and went on to say the company agreed to 45 days time and then took 88 days to complete the project. Mr. Jones noted we were into the contract approximately 30 days before the contractor even came on the job site. He did say that once they started, Pittsburgh did a good job. Motion to approve final payment per Mr. Jones' recommendation, less liquidated damages and that the check be held until all liens are covered - Bogan; second - Agnew. Councilman Pollard asked if the two year maintenance bond had been received and Mr. Hall said it had not but that the check would not be released until the bond was received. Councilman Agnew asked if the city could be left with any financial responsibility regarding any outstanding liens. Mr. Hall stated he did not believe we would. Motion carried with a unanimous roll call vote. 8. CONSIDERATION OF APPROVAL OF AN ORDINANCE ESTABLISHING A FRANCHISE FEE FOR COMPANIES PROVIDING SOLID WASTE 0O4844 COLLECTION SERVICES TO COMMERCIAL CUSTOMERS Councilman Bogan stated that he believes this is an unnecessary tax on the businesses in the community, that it is a very anti-business action and that he is thoroughly opposed to the ordinance. Mayor Manning suggested postponing this item until there is a full council for discussion. Motion to postpone until we are into the budget process - Pollard; second - Agnew, carried with a unanimous roll call vote. 9. PRESENTATION OF THE MUNICIPAL BUDGET FOR YEAR 1993-94 Bill Hall read the Budget Transmittal letter (see Attachment "A"). James England and Patti Hicks handed the preliminary budget and budget work books out to the council. Mr. Hall noted this budget is a mere 4.8% increase over last year. He said there is a strong possibility revenues will increase and that he feels sure the assessed valuation will be better than the estimated $520,000,000. Mr. Hall said staff hopes the additional information in the work books will assist the council during the budget sessions. Mayor Manning thanked the staff for the hard work in putting together this budget information. Councilman Bogan noted this is a result of last year's process which took many long hours and that he is sure this additional information will help and thanked the staff. Councilman Agnew also stated this information is part of the results of the management audit conducted last year, going on to say there are many things that have come from the audit that will be helpful to the city. 10. CITIZEN INPUT - none 11. CITY MANAGER'S REPORT Tom Cravens said water usage is up from last year considerably, noting that 5.3 million gallons were pumped on July 18, which is the highest in 3 years. With no further business to address, Mayor Manning adjourned the meeting at 8:18 p.m. William W. Manning, Mayor Patti A. Hicks, CMC/AAE, City Secretary