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HomeMy WebLinkAbout01/11/1993 City Council004633 MINUTES OF THE CITY COUNCIL MEETING HELD ON January 11, 1993 The Work Session of the City Council of the City of The Colony, Texas was called to order at 7:14 p.m. on the 11th day of January, 1993 at City Hall with the following Council roll call: William Manning, Mayor Present Mike Lynch, Councilman Present Billy Sharp, Councilman Absent Joe Agnew, Councilman Present Tom Bogan, Councilman Present John Dillard, Councilman Present Joel Marks, Mayor Pro-tern Absent (Arrived 7:20) and with five present, a quorum was established and the following items were addressed: 1. DISCUSSION AND REVIEW OF CURBSIDE RECYCLING Mayor Manning stated this session will be a round table discussion and asked Councilman Bogan to begin by stating his reasons for desiring a sealed bid process rather than a proposal process. Councilman Bogan said we (city council and staff) should know what we want, that we should write the specs and go out for bids. Councilman Lynch stated the proposal process is simpler than the bid process. A lengthy discussion followed regarding bid vs proposals. Councilman Agnew asked if we are required to take the lowest bid and Mr. Hall said no, but we do have to accept all the bids and award the contract to the best, which may not be the lowest, noting this is by State statute. Further discussion regarding the bid process and when negotiations with the vendor can begin. Councilman Bogan said we have talked about this for a very long and time and we should know by now what we want. Further discussion regarding responsibilities of the contractor and the City can ensure the service is handled satisfactorily. Mayor Manning asked the Council who is in favor of bids or proposals, stating that he is in favor of the proposal process. Councilman Bogan favors bidding. Councilman Marks took this opportunity to state that he does not know what is available, and that he is not sure why this session is being held, going on to say he thinks we should have agreed on proposals last week. Councilman Lynch favors bids and Councilman Agnew favors proposals. Councilman Dillard said he is not really interested in recycling, but he does think if we are going to do this we should asked for everything, and that he leans toward proposals. Mayor Manning said we need to eliminate grass clippings and Councilman Bogan, agreeing, stated that whatever we do we need to get on with it. Discussion followed regarding what should be picked up and all agreed if we recycle we should have everything possible picked up. Mr. Hall advised that if we put in "everything" in the RFP or the bid 2 specs, we may destine the program to failure because we may price the service out of line, explaining that if one vendor says yes to everything, we will either have to say yes, or forget the program. Councilman Lynch suggested using the matrix in the RFP prepared by Bob van Til and asked the vendors to put a price on each item so we know how to compare the proposals. Mayor Manning agreed stating we need to ask for basics plus options. The majority of the council is in favor of proposals and all agree that mandatory recycling is the only way this program will work. At this time, Mayor Manning allowed citizens to speak. Jamie Bell, 5085 Nash, stated she was on the Recycling Task Force for 3 years and that all the footwork has been done on what the council is discussing tonight. Ms. Bell said there all types of programs available. Ms. Bell shared some of her research regarding recycling with the council and fielded questions from them. Maria Martinez, 5941 Carroll, said there would be no need to include education in the proposal because the citizens of The Colony can handle that, going on to state that the citizens will have to be given an incentive to recycle. Ms. Martinez said a vendor stated it is not profitable for them (vendors) to educate the public on recycling. Veronique Michalik, 5005 Pemberton, stated recycling definitely cuts down on the amount of trash hauled to the land fills, citing the amount from her home alone. Ms. Michalik favors proposals not bids. Carol Frey, 4921 S. Colony, advised the council that the education means is already in place, but the group needs a little help, but that the ground work is already here. Joyce Fulco, 4712 Clover Valley, regarding grass clippings, asked what the Mayor meant; will we have trash pick up, recycling pick-up and then grass clipping pick up. Mayor Manning said the grass clippings will not be picked up. The purpose of eliminating grass clippings will be to keep them out of the land fills. Sandie Chance, 5508 Baker, stated she worked on the Recycling Task Force also and is now a city employee. Ms. Chance said she thinks we want too much too fast and that we should be flexible. Ms. Chance went on to say we need to get the program in place and then expand as it is affordable, stating that no company will take everything so we need to start off with one or two items. Doug Hall, 5253 Sherman, noted that things change so quickly, stating that he learns a lot from his kids and thinks they are the key to successful recycling. Greg Raymer, Community Waste Disposal (C.W.D.), addressed several points which had been brought out. 1) Education - Mr. Raymer explained why it is not profitable for vendors to educate the public about recycling, stating that right now the recyclables are worth less than what it costs to pick them up. Going on, Mr. Raymer said however, his company does not make any effort to cause recycling programs to fail, even though there is no incentive for them encourage an increase in recycling. 2) He recommended that the city not share revenue from recycling, noting it is only about $.30 per household per month. Mr. Raymer said we should be specific when listing items and that we should ask for a price with and without education. Going on, Mr. Raymer said bins are easier for the vendor to see what is being left for pick up and to know what needs to be left behind. 004 4i However, Mr. Raymer stated, that "blue bags" are being used in the new programs Mayor Manning asked Councilman Lynch to work with Jamie Bell on a proposal and bring it to the council at the second meeting in February. Councilman Lynch said he would run it by Bob van Til before that time. Bill Hall noted regarding education, that C.W.D. is doing the program for the City of Euless who has a city employee handling the education. Mr. Hall said the city has a Special Projects Coordinator who could handle education for our program. Mr. Tom Cox with the City of Euless has offered to help us in our efforts. There followed a brief general discussion regarding grass clippings, oil and battery recycling, chipping of brush and city composting. APPROVED: t/Wi-~am W. l~anr~ng,-MayDr ~ ATTEST: Patti A. Hicks,TRMC, CMC/AAE City Secretary 4